November 2025 Agenda
You are hereby summoned to attend the Parish Council meeting of Scotter Parish Council on 17 November 2025 at 7pm at Scotter Village Hall. The meeting with consider the items set out below.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 12 November 2025
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Parish Council Meeting Agenda
1 Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.
3 To approve as a true record the Full Parish Council Meeting minutes held on 20 October 2025 and sign by the chair accordingly.
4 Clerks Report and update on outstanding matters.
5 Correspondence Items for noting.
LALC News – Circulated by email 26/10/25, 10/11/2025
West Lindsey District Council Parish News - Circulated by email 26/10/2025
LALC Training Bulletin - Circulated by email 04/11/2025
British Red Cross Flood Preparation Tool.
Lincolnshire County Council Highways Permit Consultation - circulated by email 10/11/2025
6 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.
a) Planning Application WL/2025/ 01052
LAND ADJ TO PONDEROSA GAINSBOROUGH ROAD SCOTTER GAINSBOROUGH DN21 3RU
Outline planning application to erect 4no. chalet bungalows with access & layout to be considered and not reserved for subsequent applications
7 To receive a progress update on the provision of Christmas trees on the The Green and Hobb Lane.
8 To consider a request for a public footpath outside the new properties 3-5 North Moor Road.
9 To appoint the internal auditor for the financial year 2026/27.
10 To discuss the feasibility of entry gateways, including permissions, locations, and cost.
11 To review the suggested budget provided, discuss any changes and agree accordingly.
12 Finance update and payments.
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/010/2025 – 31/010/2025
Receipts
28/10/25 Jason Threadgold F Directors Y12 EROB and Full Interment 550.00
02/10/25 Open Reach Wayleave 87.32
21/10/25 WLDC CIL 140.97
Payments
21/10/25 Instant Ink Ink Subscription 6.49
27/10/25 Giff Gaff Mobile Phone 8.00
14/10/25 LFP Pension 397.24
23/10/25 HMRC Quarterly Tax & NI 578.17
28/10/25 Microsoft IT Subscription 21.72
02/10/25 Cutting Edge Services Grounds Maintenance 1,144.00
14/10/25 Scotter Memorial Playing Field MUGA Electric 41.80
02/10/25 B and Q Winter Plants 43.50
22/10/25 Poppy Shop Uk Wreath 24.49
Start Balance £51,042.48
Receipts £ 778.29
Payments £ 2,265.41
End Balance £49,555.36
a.) Confirm Bank Balance and Statements as at 31/10/2025
Co-operative Bank Account - Current – balance £49,555.36
Co-operative Bank Account - Ear Marked Reserve – balance £68,730.39
Co-operative Bank Account - General Reserve – balance £37,976.38
b.) Payment for approval
Office Rental - £650
Fillingham Christmas Trees - £384
13 Urgent Highways or Maintenance Matters
14 Agenda next meeting – to take any items from members
15 To Confirm Date of Next Meeting – 15 December 2025
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))
16 To consider the request from Termrim Construction Ltd regarding foul sewage connection via Parish Council land at North Moor Road.