October 2026 Agenda
You are hereby summoned to attend the Parish Council meeting of Scotter Parish Council on 19 October 2026 at 7pm at Scotter Village Hall. The meeting with consider the items set out below.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 14 October 2026
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Parish Council Meeting Agenda
1 Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted
2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.
3 To approve as a true record the Full Parish Council Meeting minutes held on 21 September 2026 and sign by the chair accordingly.
4 To consider candidate application for co-option on to the council and move accordingly.
5 Clerks Report and update on outstanding matters.
6 Correspondence Items for noting.
Town and parish council newsletter September 2026 - circulated by email 29/09/26
Environment Agency, Be flood aware letter - circulated by email 05/10/26
Project Union: East Coast - Invitation to project briefing - circulated by email 6/10/26
7 Correspondence for discussion and or action.
Resident email received requesting reduction of the speed limit on Kirton Road to 30mph, circulated to members on 29th September 2026.
8 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.
Due to the deadline for comments being outside the time frame for a scheduled Parish Council meeting the following applications have been reviewed by email and the response is noted below.
Application Number: WL/2026/00718
Proposal: Planning application for change of use of agricultural field to a flexible commercial use as a secure, privately hired dog exercise field.
Location: LAND TO THE NORTH EAST OF SCOTTERTHORPE ROAD, SCOTTER, GAINSBOROUGH, DN21 3JH
9 To consider extending the village hall CCTV to include cover for the MUGA due to recent anti social behaviour.
10 To receive an update from the Parson’s Field working group.
11 To review for approval the insurance renewal due on 23rd October 2026.
12 To review community policing provision and discuss if there is any initiative the council could consider for support.
13 Finance update and payments.
a) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/09/2026 – 30/09/2026.
Receipts
10/09/26 Jason Threadgold FD Full interment W8 350.00
Payments
Instant Ink Ink Subscription 6.49 22/09/26
Giff Gaff Telephone 8.00 28/09/26
K Mathieson Wages 1,249.04 07/09/26
K Mathieson Wages 1,143.75 30/09/26
LPF Pension 354.95 29/09/26
Microsoft Subscription 21.30 01/09/26
Microsoft Subscription 21.30 29/09/26
Cutting Edge Services Grounds Maintenance 1,254.00 15/09/26
S Smith & Co Accountant Accountant 18.00 15/09/26
S Smith & Co Accountant Accountant 18.00 30/09/26
S Smith & Co Accountant Accountant 18.00 30/09/26
Wave Water Bill - Allotments 217.75 15/09/26
Wave Water Bill - Cemetery 62.65 15/09/26
Scotter Memorial Playing Field MUGA Electric 26.08 30/09/26
Post Office Stamps 21.76 08/09/26
Amazon 2 Brush Cutter 85.40 24/09/26
Net World 153.14 24/09/26
Earth Anchors Ltd Bench fixing Kits 313.20 29/09/26
ROSPA Playsafety Ltd Annual Park Inspection 398.40 30/09/26
PKF Littlejohn LLP External Audit 504.00 30/09/26
Marmax Recycled Products Bench 528.00 30/09/26
Start Balance £59,930.74
Receipts £ 1,467.29 (including £1117.29 transferred from EM Reserves)
Payments £ 6,423.21
End Balance £54,974.82
a.) Confirm Bank Balance and Statements as at 30/09/2026
Co-operative Bank Account - Current – balance £54,974.82
Co-operative Bank Account - Ear Marked Reserve – balance £93,138.58
Co-operative Bank Account - General Reserve – balance £38,193.64
14 Urgent Highways or Maintenance Matters.
15 Agenda next meeting – to take any items from members.
16 To Confirm Date of Next Meeting – 16 November 2026.
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2)).
17 To receive and update on the current registration of Riverside and decide if to proceed with adverse possession for the opposite bank.
18 To review quotation received for the alternative option of metal steps into Parson’s.