March 2026 Agenda
You are hereby summoned to attend the Parish Council meeting of Scotter Parish Council on 16 March 2026 at 7pm at Scotter Village Hall. The meeting with consider the items set out below.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 11 March 2026
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Parish Council Meeting Agenda
1 Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.
3 To approve as a true record the Full Parish Council Meeting minutes held on 16 February 2026 and sign by the chair accordingly.
4 Clerks Report and update on outstanding matters.
5 Correspondence Items for noting.
Lincolnshire Police Update – Circulated by email 24/02/2026
Lincolnshire County Council Town & parish Newsletter Feb 26 - circulated by email 25/02/26
LALC News - circulated by email 25/02/2026 & 09/03/2026
West Lindsey Parish News - circulated by email 02/03/2026
H2 East Pipeline Consultation launched - circulated by email 02/03/2026
LGR Town and Parish Councils Virtual Events - circulated by 09/03/2026
6 Correspondence for discussion and action.
a) Resident email requesting hedges around Granary Park.
b) Resident email requesting more No Dogs signs for Rookery Park.
c) Resident email with comments and request regarding public walks and maps.
7 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.
a) Application Number: WL/2026/00191
Proposal: Outline planning application to erect 1no. dwelling - access, layout and scale to be considered and not reserved for subsequent applications.
Location: LAND REAR OF 64 HIGH STREET, SCOTTER, GAINSBOROUGH, DN21 3TW
b) H2East Pipeline: Humber to Nottinghamshire - EIA Scoping and Consultation and Regulation 11 Notification – circulated by e/m 09/03/26
c) To consider resident request for footpath extension on North Moor Road.
8 Flooding Working Group Update.
9 To review policies, procedures and training
a) Assertion 10 Data Mapping
b) Retention and Disposal Procedure including List for retention and disposal
c) Members GDPR training via ICO website
10 To confirm the annual meeting dates for May 2026 to April 2027
11 To receive an update and any recommendations for decision from the Parson’s Working Group.
12 Finance update and payments.
a) To review the Asset Register as at 16th March 2026
b) To review Earmarked Reserves as at 16th March 2026
c) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/02/2026 – 28/02/2026.
Receipts
2526-59 06/02/26 Jason Threadgold F Directors V13 Mem Permit £120.00
2526-58 03/02/26 Cliff Bradley FD V11 Full Interment £350.00
Payments
17/02/26 Instant Ink Ink Subscription £6.49
27/02/26 Giff Gaff Mobile Phone £8.00
26/02/26 K Mathieson Wages £1,116.23
09/02/26 LFP Pension £397.24
18/02/26 Cutting Edge Services Grounds Maintenance £462.00
18/02/26 S Smith & Co Accountant Payroll £18.00
04/02/26 Land registry Allotment Search £14.00
05/02/26 Start Safety Ltd Brackets £37.48
09/02/26 Lincolnshire County Council Mounting Post £200.00
27/02/26 Amazon 1 Pad Lock £15.53
14/01/26 Gainsborough Pest & Env Services Pest Control £80.00
14/01/26 Gainsborough Pest & Env Services Pest Control £280.00
Start Balance £47,019.25
Receipts £ 470.00
Payments £ 2,634.97
End Balance £44,854.28
a.) Confirm Bank Balance and Statements as at 28/02/2026
Co-operative Bank Account - Current – balance £44,854.28
Co-operative Bank Account - Ear Marked Reserve – balance £68,730.39
Co-operative Bank Account - General Reserve – balance £37,976.38
13 Urgent Highways or Maintenance Matters
14 Agenda next meeting – to take any items from members
15 To Confirm Date of Next Meeting – 20 April 2026