December 2020 Agenda (7th)
Meeting of Scotter Parish Council on 7th December 2020 at 7.15pm
https://us02web.zoom.us/j/88170690288?pwd=UjVxaDJ0bCt1Q29WUE93VFc2R3NrQT09
Meeting ID: 881 7069 0288
Passcode: 323178
Agenda
Public Question Time [This section is not part of the formal meeting of the council and minutes will not be produced]
1. Acceptance Of Apologies for Absence [Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.]
2. Dispensations [Council is asked to discuss any written dispensation the clerk may have received from councillors]
3. Declarations of interest [Members to declare any interest they may have sin agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)]
4. Exclusion of the Press and Public [Standing Orders The Parish Council may exercise their right to exclude the public and press by resolution from a closed meeting due to the confidential nature to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.]
5. To accept the co-option of Mr Baljinder Kaila onto the council. Witness and sign acceptance of office.
6. To approve of Full Parish Council Meeting minutes held on Monday 9th November 2020
7. District Councillors Report
8. Chairs Report
9. Clerks Report
10. Planning for noting:
a) Planning application granted – Application Number 141645, 15 Gainsborough Road, Scotter, DN21 3RL. First floor extension rear and side.
b) Approval of reserved matters granted – Application Number 141098 Land rear 53 & 55 Gainsborough Road, Scotter DN21 3RU
11. Finance update and payments:
a) Parish Account payment schedule as attached
b) Receipts schedule as attached
c) Confirm Bank Balance and Statements seen by council
12. To approve payments:
Clerks hours and wages for November as attached
13. Correspondence or Items for noting:
a) List of emails forwarded for information purposes
14. Correspondence or Items for action / discussion:
a) Email request for Parsons Field to be used for Forrest School Activites
b) Email from Lincolnshire County Council , Highways and Asset Management Dept, Re: Parish Agreement Scheme.
15. To Approve Financial Regulations
16. To receive grant applications from:
a) Scotter Bowls Club
b) Scotter Pre School
c) EAU Community Centre
d) Scotter War Memorial Playing Fields Committee – maintenance
e) Scotter War Memorial Playing Fields Committee
i) Park Renovation
ii) Transfer of maintenance for new park
17. To agree who will represent the council at the Scotter War Memorial Playing Fields Committee meetings
18. To discuss appointing an internal auditor for the period of 2020/2021
19. To approve funding and payment of Clerks membership to Society of Local Council Clerks
20. To receive quotations for PAYE and appoint an accountant
21. To receive an update on allotments and approve the purchase of a combination lock for Scotterthorpe Allotments up to the value of £20
22. To approve the purchase of Arnold-Baker on Local Council Administration Book
23. Agenda next meeting – to take any items from members
[In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))]
Confidential Matters.