January 2022 Minutes

Cllr Harper opened the meeting at 7.22pm

2201/1 Acceptance Of Apologies for Absence


2201/2  Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors

None received

2201/3 Declarations of interest Members to declare any interest they may have sin agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)

None received

2201/4 To Approve as a true record the Full Parish Council Meeting minutes held on 15 November 2021 and 20 December 2021 and sign accordingly

Resolved to approve and duly signed.

Proposed Cllr Harper, 2nd Cllr Armstrong – All Agreed

2201/5  District Councillors & County Councillors Report

District Cllr Rollings has been updating the other local parishes on the River Eau and flooding issues and asking for their input so this can be reported back to Scunthorpe & Gainsborough Water Management Board.  Ady Selby from WLDC is submitting a report on flooding to the next Overview and Scrutiny meeting.  WLDC have launched a household support fund for residents who may be struggling financially, info can be found on their website.

2201/6  Chairs Report

Nothing to report at this time.

2201/7  Clerks Report and update on matters from the last meeting

Village Hall Committee have advised that the rental for the office will be increasing to from £255 per quarter to £325.  

Queens Jubillee – Letter from St Peter’s Parochial Church advising of their plans and offer to take the lead.  Scotter Forward have advised they are not planning any jubilee celebrations but the classic car event if scheduled for the 1st June 2022.  Email from a resident was read out offering ideas and support.  Clerk advised that if the Parish Council are going to organise something then a decision needs to be made so that the grant funding can be applied for.  Item to be put on the agenda for next meeting.

Christmas tree lights damaged, new ones will be required for next year.

Scotter War Memorial Playing Fields Committee have withdrawn their grant application for precept funding.

Due to the Christmas period and Clerks holidays, following up from the ROSPA park inspection has not yet been actioned.  This will be made a priority.

2201/8 Sub Groups, Community Clubs and Associations Items for Update or Discussion

a) Village Hall - None

b) Scotter Forward – Cllr Ward attended the last meeting, through fundraising they were able to donate £7150 to the new play area in the last year.  Events for this year are, Street/garage sale 7th & 8th May, Classic Car 1st June and Duck Race 9th July

c) Speed Watch – Down to one session a week due to the weather.  Progress has been made with the bin stickers.  If a targeted approach was taken on Gainsborough Rd, High Street and North Moor Road this would be a total of 133 houses on the main through roads of the village.  Stickers are 50p each Parish Council will need to consider the process for paying for the stickers. To be added to the next agenda.

Meeting Closed at 7.44pm to allow Brian Gilchrist to speak

Meeting opened at 7.47pm

d) Sports Clubs - None

e) Eau Centre and Scotter Library - None

f) Playing Fields Committee – None

2201/9 Correspondence or Items for noting

a) Email from WLDC, notification of meeting dates changed – circulated 22/12/2021

b) Email from Sir Edward Leigh MP regarding Parish Council request for pelican crossing  - circulated 10/01/22

c) LALC Enews – circulated 11/01/2022

Resolved that all the above items of correspondence have been noted

2201/10  Correspondence or Items for action / discussion

a) Email from Savills regarding Parson’s Field – circulated 10/01/22

Resolved to reply advising that a 20 year lease does not make commercial sense as the investment required is huge, especially when they have stated that they may require the land in the future.  Advise would require a longer lease to warrant using Parish Council funds.

Proposed Cllr Wotherspoon, 2nd Cllr Harper – All agreed

b) Email from LCC regarding Road budget cuts, tell your story – Circulated 28/12/21

Resolved to add a link to the Parish Council website

Proposed Cllr Harper, 2nd Cllr Watson – All agreed

c) Email from Cemetery Allotments requesting removal of a tree – circulated 10/01/22

Resolved to refuse the request for the tree to be removed.  Allotment tenant to be given 12 month’s notice that the plot is to be reclaimed for burial space and he will have first refusal on the next available plot.

Proposed Cllr Wood, 2nd Cllr Boulton – All agreed

d) Email from LCC requesting views on proposed council tax rise – circulated 10/01/22

Resolved to add a link to the Parish Council website

Proposed Cllr Harper, 2nd Cllr Watson – All agreed

2201/11  Flooding Update

Email received from Environment Agency providing an update of the recent survey – circulated 10/1/22 read out by the Clerk.

Cllr Wood advised that we still don’t have the information from the surveys carried out last year which we were told would be available Dec21/Jan22. As mentioned earlier District Cllr Lesley Rollings has been liasing with other parishes.  Once the new government legislation that is due to be released in February we should have a clearer position for moving forward.

Clerk to contact Environment Agency and request the information from the bathymetric survey conducted last year and the silt survey.

Proposed Cllr Wood, 2nd Cllr Harper – All agreed

2201/12  Planning for consideration and comment

a) Planning Application 144160 – Land adj to, 12-14, High Street, Scotter, Gainsborough, Lincs, DN21 3TW

Planning application for the erection of a single, two storey detached house with garage and orangery, partial demolition, renovation and extension of an existing granny flat/summer room and partial demolition, renovation and extension of a granary/workshop and covered garage space to form new dwelling.

West Lindsey Planning Application 144160

Resolved to object. The new application is 2 storey leaving potential for 3 storey the Parish Council will not support anything other than a single storey development due to the nature of its location and surrounding properties as outlined in the firm conditions laid out in the original planning application 142090

Proposed Cllr Wotherspoon, 2nd Cllr Boulton – All agreed

b) Planning Application 144206 - 6, Chestnut Close, Scotter, Gainsborough, Lincolnshire, DN21 3UW

Planning application for front extension to bungalow 

West Lindsey Planning Application 144206

Resolved to submit no comment

Proposed Cllr Boulton, 2nd Cllr Wotherspoon – All agreed

Clerk advised of a planning application 144226 that was received after the agenda was set, a request for an extension until after the February meeting has been refused by the planning officer as comments are required by 9th February 2022.  

Resolved for all councillors to review the planning application and submit email comments to the Clerk to collate a response then forward to WLDC planning department before the deadline date.

Proposed Cllr Harper, 2nd Cllr Boulton – All agreed

2201/13 To agree the budget for the financial year 2022/23

Resolved to agree

Proposed Cllr Harper, 2nd Cllr Armstrong – All agreed

2201/14 To agree the precept request for submission to WLDC for the financial year of 2022/23

Resolved to agree the precept request of £70,300 in line with the budget.  Request application signed by Chair, Clerk, Cllr Wotherspoon and Cllr Ward.  All Agreed

2201/15 To discuss the Christmas tree electricity supply

Resolved to delegate powers to the Clerk to have the supply looked at by a qualified electrician and carry out any remedial work required.

Proposed Cllr Harper, 2nd Cllr Wotherspoon – All agreed

2201/16 To review and approve Standing Orders and Financial Regulations

Resolved to review and approve without amendment

Proposed Cllr Harper, 2nd Cllr Wotherspoon– All agreed

2201/17 To discuss options for specific councillor email addresses

Resolved to proceed with cloudynext quote for .gov.uk email address

Proposed Cllr Boulton, 2nd Cllr Ward – All agreed 

2201/18 To discuss progress with the request for a Pelican Crossing to be installed at Gainsborough Road

Response from the office of Sir Edward Leigh was appreciated but no response has been received from County Cllr Perraton-Williams despite a chaser being sent a week ago.

Resolved to respond to Sir Edward Leigh requesting support with engaging County Council.  Copy of the letter to be sent in the post to Cllr Perraton-Williams home address.  Liaise with local press and media to get our issue out in the public eye.  Post a plea on our face book page asking residents for their experience with using the zebra crossing, link to Scotter Forward page.

Proposed Cllr Wotherspoon, 2nd Cllr Harper – All agreed

2201/19 To discuss the Village Person Contract due for renewal in March 2022

Resolved for the Clerk to put together a job description and report back to council next month

Proposed Cllr Kaila, 2nd Cllr Wotherspoon – All agreed

2201/20 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/12/2021 – 30/12/2021

At the time of the agenda being published the bank statement had not yet been received.  If this is received in adequate time before the meeting, it will be circulated to council with the bank reconciliation and the full reconciliation published in the minutes.  If it is not received in adequate time the December bank reconciliation will be considered in the February meeting.

Bank reconciliation presented but not signed off as awaiting clarification from the clerk on one payment.  The bank reconciliation will be presented again in full at the February meeting.

b) Confirm Bank Balance and Statements seen by council as at 30/12/2021

Co-operative Bank Account No 61038985 – balance £31,299.09

Co-operative Bank Account No 61797792 – balance £128,196.94 earmarked

Co-operative Bank Account No 61797404 – balance £7,492.44 emergency running cost reserve

c) Payments for approval


Resolved to approve bank balances and statements

Proposed Cllr Harper, 2nd Cllr Wotherspoon – All agreed

2201/21 Urgent Highways or Maintenance Matters 

Pothole on Hobbs Lane requires reporting – Clerk to contact the police regarding the mini bus which frequently parks on the pavement.

Damaged Barrier at Sands Lane requires reporting

Tyres flytipped on the grass verge just past Foresters Cottage/Stanley Farm 

2201/22 Agenda next meeting – to take any items for members 

Gainsborough Road Zebra Crossing

Village Hall

Queens Jubilee

Speed Watch Bin Stickers

2201/23 To Confirm Date of Next Meeting – 21 February 2022