June 2022 Minutes
Minutes of the meeting for Scotter Parish Council held on 20 June 2022, held at Scotter Village Hall.
Parish Councillors Present: Cllr Jon Harper - Chair, Cllr Margaret Armstrong – Vice Chair, Cllr Paul Wood, Cllr Alex Johns, Cllr Colin Wotherspoon, Cllr Paul Boulton, Cllr Dave Ward,
Parish Councillors Absent: Cllr Bali Kaila, Cllr Rachel Hunter, Cllr Kevin Watson
In attendance: K Mathieson – Clerk, 3 members of public
Public Participation
A presentation on Emergency Planning was given by Lincolnshire Resilience Forum
No public questions or comments
Cllr Harper opened the meeting at 7.16pm
2206/1 Apologies for Absence
Apologies and reason received from Cllr Kaila, Cllr Watson & Cllr Hunter
It was proposed, seconded and
Resolved to accept the reason for absence from Cllr Kaila, Cllr Watson & Cllr Hunter
2206/2 To receive dispensations or declarations of interest under the Localism Act 2011
No dispensations received
Cllr Ward declared a personal interest in agenda item 14
2206/3 To approve as a true record the Full Parish Council Meeting minutes held on 16 May 2022 and sign accordingly
It was proposed, seconded and
Resolved to accept the minutes as a true record and duly signed by the Chair
2206/4 Chairs Report
No report submitted
2206/5 Clerks Report and update on matters from the last meeting
Clerks report had been circulated to all members and was read out. It was proposed, seconded and
Resolved that the existing duck signs around the river area are adequate, Clerk to contact the resident who inquired and advise councils decision. Clerk to write to the Co-op and thank them for the new community notice board.
2206/6 Sub Groups, Community Clubs and Associations Items for Update or Discussion
a) Village Hall - None
b) Scotter Forward - To receive feed back on Classic Car event
Cllr Ward had received a report from Scotter Forward following the Classic Car Event, he will forward this report to all members, but summarised that the event was very well attended and raised £1,364.60
Proposed, seconded and resolved to suspend standing orders to allow public to be involved in a discussion about the event. 7.25pm
Council members commented that they had concerns over the safety of the event, the road closure, number of marshals and organisation. Scotter Forward’s representative did not agree with all the comments made but would consider the points going forward.
Proposed, seconded and resolved to reinstate standing orders 7.31pm
c) Speed Watch
Following a report submitted and circulated at last months meeting it was proposed, seconded and
Resolved to purchase 2 new SID signs from Elan City at a cost of £2582.00 + VAT. Signs to be placed on A159 at both ends of the village.
d) Sports Clubs - None
e) Eau Centre and Scotter Library - None
f) Playing Fields Committee - None
2206/7 Correspondence Items for noting
LALC News – circulated by email 18/05/2022
LALC News – circulated by email 18/05/2022
Email from resident requesting information of previous investigation – circulated by email 23/05/2022 and Clerk already replied.
LALC News – circulated by email 06/06/2022
Resolved to note the items
2206/8 Correspondence Items for action / discussion
a) LALC Networking Day – Circulated by email 23/05/2022, to consider if any members like to attend
Cllr Harper to check if he is available and advise the Clerk
b) North Lincolnshire Local Plan, open for consultation – circulated by email 31/05/2022
Proposed, seconded and Resolved, Council will not comment but for members to consider responding individually
c) Volunteer hours available, email from County Councillor Perraton-Williams – circulated 09/06/2022
Proposed, seconded and Resolved for the information to be forwarded to the Village Hall Committee for then to submit a project.
2206/9 Flooding Update
No update, Clerk to contact the Environment Agency to request a copy of the Bathymetric survey and results of the modelling.
2206/10 Planning for consideration and comment
Planning Application 144907 -3 Brigg Road, Scotter, Gainsborough, Lincolnshire, DN21 3HX
Planning application for two storey extension to existing office to form additional office space and warehousing, including change of use of agricultural land to industrial to be used in conjunction with the adjacent business - resubmission of 144277
Proposed, seconded and Resolved to submit no comment
2206/11 To receive an update on Gainsborough Road Zebra Crossing
A meeting with County Councillor Perraton-Williams took place on 9 June 2022 at Gainsborough Road zebra crossing. C.Cllr Perraton-Williams advised she will get the signage reviewed as it should have been assessed when the road was redeveloped. She will get costings for 2 options for price comparison as money will be the main consideration for any changes. First option to have safety measure put in place for the crossing i.e barriers and the other to have the crossing changed to a pelican. Once the costings are available, she will let us know.
It was proposed, seconded and
Resolved for Cllr Johns to be the council’s representative for this project and liaise with County Council, Lincolnshire Road Safety Partnership and any other external body as and when required. Cllr Johns will report all findings back to the council at full meeting for any decisions to be made. The Clerk and Speed watch will support Cllr Johns as and when required
2206/12 To review the balance carried over for the financial period of 2021/22 and consider the following
a) Moving £10,000 to general reserves account for the allocation of Scotter Junior Football Club Grant
Proposed, seconded and
Resolved to move £10,000 to reserves account to be earmarked for Scotter Junior Football Club Grant allocation 2022/23
b) Consider increasing general reserves
Proposed, seconded and
Resolved that the remaining carry over balance from 2021/22 be moved to the general reserves account once the decisions made on expenditure at this meeting have been deducted
c) Consider Village Hall Grant Application – circulated by email 06/06/2022
Proposed, seconded and
Resolved to approve the grant of £3,500 to the Village Hall Committee for costs towards a new boiler
2206/13 Annual review of Personnel Committee
Proposed, seconded and
Resolved to continue with the existing members of Cllr Armstrong (Chair), Cllr Johns and Cllr Hunter
Cllr Ward left the room, 8.06pm
2206/14 To receive an update on Southcliffe Road and consider further action
Email from County Councillor Perraton-Williams, circulated on 18/05/2022
Proposed, seconded and
Resolved to appoint solicitors
Cllr Ward re-entered the room, 8.09pm
2206/15 To consider court proceedings for the loss of interest on The Rookery S106 money
Proposed, seconded and
Resolved to discuss procedures and cost with solicitors
2206/16 To consider the quotes received for replacement of MUGA lights and upgrade to LED lighting – Quotes circulated 14/06/2022
Proposed, seconded and
Resolved to proceed with the cheapest quote
2206/17 Scotter Cemetery
a)To review the Cemetery Policy and consider the amendments outlined – circulated by email 01/06/2022
Proposed, seconded and
Resolved to accept the proposed amendments and to include a statement that confirms the parish council have the right to amend the policy at any time.
b) To ratify the quote of £400 to remove the dirt heap.
Proposed, seconded and
Resolved to ratify the quote
2206/18 Internal Audit and Annual Governance
a) To receive, review and approve the internal audit report for the end of financial year 2021-22
Proposed, seconded and Resolved to approve the internal audit report
b) To complete and sign Section 1 of the Annual Governance Statement
Proposed, seconded and Resolved to approve Section 1, duly signed by the Clerk and the Chair
c) To review, agree and sign Section 2 of the Annual Governance Statement
Proposed, seconded and Resolved to approve Section 2, duly signed by the Chair
2206/19 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/05/2022 – 31/05/2022
|
Receipts |
Date |
Reason |
Amount |
|
Samual Jacob Memorials |
04/05/2022 |
Add Inscription fee - Styles |
£ 25.00 |
|
Samual Jacob Memorials |
05/05/2022 |
Memorial Fee - Lowis |
£ 80.00 |
|
Allotment Fees - Cash |
09/05/2022 |
Ward, Worth, Gilchrist, Bailey, Simmonite |
£ 60.00 |
|
P Bloomer |
09/05/2022 |
Allotment Fee |
£ 10.00 |
|
S Hinch |
11/05/2022 |
Allotment Fee |
£ 10.00 |
|
Shipman,Main,Foster,Lywood |
12/05/2022 |
Allotment Fee |
£ 50.00 |
|
M Crabtree |
12/05/2022 |
Allotment Fee |
£ 10.00 |
|
L Hollingsworth |
12/05/2022 |
Allotment Fee |
£ 10.00 |
|
Northern Power |
12/05/2022 |
Wayleave |
£ 34.60 |
|
R M Hill |
12/05/2022 |
Memorial Fee - Hill |
£ 80.00 |
|
Co-op Funeral Care |
12/05/2022 |
Add Inscription fee - Hall |
£ 25.00 |
|
M Broadbent |
12/05/2022 |
Allotment Fee |
£ 10.00 |
|
J Waller |
16/05/2022 |
Allotment Fee |
£ 10.00 |
|
P Wilkes |
16/05/2022 |
Allotment Fee |
£ 10.00 |
|
S Cooper |
17/05/2022 |
Allotment Fee |
£ 20.00 |
|
WLDC |
17/05/2022 |
Jubilee Grant |
£ 700.00 |
|
Allotment Fees - Cash |
19/05/2022 |
Proud, R Shipperbottom, Aston |
£ 30.00 |
|
N Wilcox |
20/05/2022 |
Allotment Fee |
£ 20.00 |
|
M Brown |
24/05/2022 |
Allotment Fee |
£ 10.00 |
|
J Barsby |
24/05/2022 |
Allotment Fee |
£ 20.00 |
|
Woodhouse |
24/05/2022 |
EROB |
£ 200.00 |
|
A Shipperbottom |
24/05/2022 |
Allotment Fee |
£ 10.00 |
|
R Coulson |
30/05/2022 |
Allotment Fee |
£ 20.00 |
|
|
|
Total Income |
£ 1,494.60 |
|
Payments |
Date |
Reason |
Amount |
|
Microsoft |
03/05/2022 |
Monthly Subscription |
£ 18.12 |
|
LDTBF |
03/05/2022 |
Parsons Rental |
£ 5.50 |
|
LDTBF |
03/05/2022 |
Parsons Rental |
£ 5.50 |
|
Scun & Gains Water Management Board |
03/05/2022 |
Water Rates - Scotterthorpe Allotments |
£ 6.82 |
|
S Smith & Co Accountants |
03/05/2022 |
|
£ 30.00 |
|
HMRC |
03/05/2022 |
Month 12 |
£ 232.39 |
|
K Mathieson |
03/05/2022 |
|
£ 1,048.67 |
|
Helping Hands |
03/05/2022 |
Grass Cutting |
£ 2,088.00 |
|
Lincolnshire County Council |
03/05/2022 |
Bin Stickers |
£ 50.00 |
|
Unipart Dorman |
03/05/2022 |
SID Service |
£ 319.87 |
|
Graham Worth |
04/05/2022 |
|
£ 940.00 |
|
Morrisons |
09/05/2022 |
Stationary |
£ 5.74 |
|
N Kesteven |
09/05/2022 |
Cemetery Rates o/s from March 2020 |
£ 38.85 |
|
Wickes |
09/05/2022 |
Chain & Lock |
£ 39.70 |
|
Post Office |
10/05/2022 |
Stamps |
£ 16.32 |
|
ICO |
19/05/2022 |
Annual Membership |
£ 40.00 |
|
LALC |
19/05/2022 |
Website Support |
£ 60.00 |
|
S Smith & Co Accountants |
19/05/2022 |
|
£ 15.00 |
|
HMRC |
19/05/2022 |
|
£ 77.45 |
|
Balloons Galore |
20/05/2022 |
Jubilee Decorations |
£ 29.85 |
|
Lincolnshire CC Pension |
23/05/2022 |
|
£ 333.68 |
|
Balloons Galore |
24/05/2022 |
Jubilee Decorations |
£ 47.81 |
|
Giff Gaff |
27/05/2022 |
Mobile Phone |
£ 10.00 |
|
S E Foster |
30/05/2022 |
Refund - Jubilee Celebrations |
£ 79.26 |
|
O Foster |
30/05/2022 |
Refund - Jubilee Celebrations |
£ 166.33 |
|
Asda |
31/05/2022 |
Stationary |
£ 3.75 |
|
|
|
Total Expenditure |
£ 5,708.61 |
Account Start Balance £92,696.58
Payments £5,708.61
Receipts £1,494.60
End Balance £88,482.57
a.) Confirm Bank Balance and Statements as at 31/05/2022
Co-operative Bank Account No 61038985 – balance £88,482.57
Co-operative Bank Account No 61797792 – balance £128,218.56
Co-operative Bank Account No 61797404 – balance £7,493.35
b.) Payments for approval
Hilltop Tree Services - £360
Greenstripe – Lawn mower wheel £14.20
Village Hall – Office rental 3 months to 30/06/22 £325
WLDC - Installation of Dog Poo bins at Clay Lane £228 to be deducted from Community Infrastructure Levy balance
B K Brooks – Internal Audit Fee £350
Retrospective approval – Paid with Clerk delegated powers
O Foster – Jubilee Refund £166.33
S E Foster – Jubilee Refund £79.26
Proposed, seconded and
Resolved to accept the bank reconciliation which was duly signed by the Chair, agree bank balances and statements as seen by council and approve payments
2206/20 Urgent Highways or Maintenance Matters
None
2206/21 Agenda next meeting – to take any items for members
Emergency Plan
Cemetery Allotments
2206/22 To Confirm Date of Next Meeting – 18 July 2022
Confirmed
Meeting closed 9.15pm