November 2022 Minutes
Minutes of the meeting for Scotter Parish Council held on 21 November 2022, held at Scotter Village Hall.
Parish Councillors Present: Cllr Margaret Armstrong – Vice Chair, Cllr Paul Wood, Cllr Paul Boulton, Cllr Rachel Hunter, Cllr Kevin Watson, Cllr Dave Ward,
Parish Councillors Absent: Cllr Jon Harper – Chair, Cllr Colin Wotherspoon, Cllr Bali Kaila, Cllr Alex Johns
In attendance: K Mathieson – Clerk, 4 members of public
Public Participation
Village Hall Chair advised they have some funds and are investigating funding streams to replace the remaining wood windows. AGM is scheduled for 5th December at 7pm in the village hall.
Playing Fields Chair advised the sporting clubs have new members because of the open day. Investigation is still ongoing for the waterlogged area of the field. Scotter Community Group are due to meet in the new year.
Cllr Armstrong opened the meeting at 7.08pm
Cllr Armstrong was proposed, seconded and resolved to chair the meeting in the absence of Cllr Harper.
2211/1 Apologies for Absence
Apologies and reason received from Cllr Harper, Cllr Wotherspoon, Cllr Kaila & Cllr Johns
Apologies noted
2211/2 To receive dispensations or declarations of interest under the Localism Act 2011
Cllr Ward declared an interest as an allotment holder in agenda item 13a
No dispensations received
2211/3 To approve as a true record the parish council meeting minutes held on 17 October 2022 and 31 October 2022 and sign accordingly
It was proposed, seconded and
Resolved to accept the minutes as a true record and duly signed by the Chair of the meeting
2211/4 Chairs Report
No report submitted
2211/5 Clerks Report and update on matters from the last meeting
War memorial works complete, total expenditure £916.55 inc VAT
County Cllr Clio Perraton Williams has confirmed the review of signage around the Gainsborough Road zebra crossing has been undertaken and all redundant signs will be removed. She will speak to Lincolnshire Road Safety Partnership about the possibility of halo lighting around the yellow beacons.
Contractors instructed and starting work on 22/11/2022 for the upgraded electricity supply for the Christmas tree lights.
2211/6 Sub Groups, Community Clubs and Associations Items for Update or Discussion
a) Village Hall – To confirm if a member of the parish council will be attending the Village Hall AGM on 5th December 2022
Proposed, seconded and
Resolved for Cllr Hunter to attend
b) Scotter Forward - Email received requesting permission to use The Green for the Classic Car Event next year on 7th June 2023
Proposed, seconded and
Resolved to Defer
c) Speed Watch
November report read out, to be circulated by email and put on website - Noted
d) Sports Clubs – None
e) Eau Centre and Scotter Library - None
f) Playing Fields Committee – Plans are being made for the football pavilion
7.14pm Cllr Wood entered the meeting
2211/7 Correspondence Items for noting
LALC News – circulated by email 25/10/2022
LALC News – circulated by email 31/10/2022
LALC News – circulated by email 07/11/2022
LALC News – circulated by email 14/11/2022
Submission of North Lincolnshire Local Plan, Regulation 22 – circulated by email 14/11/2022
WLDC Parish News 14th Edition – circulated by email 14/11/2022
Resolved to note the items
2211/8 Flooding Update
Email from District Cllr Lesley Rollings providing an update – circulated 08/11/2022
Cllr Wood advised WLDC have a meeting scheduled with the Environment Agency and Lincolnshire County Council next week.
2211/9 Planning for consideration and comment
a) Planning Application 145782 – Planning application to erect proposed car port and two storey detached garage.
8, Riverside, Scotter, Gainsborough, Lincolnshire, DN21 3UG
Proposed, seconded and
Resolved to submit no comment
b) Planning Application 145720 - Application for approval of reserved matters to erect 1 no. dwelling -considering appearance, landscaping, layout and scale - following outline permission 139350 granted 27 June 2019 being variation of condition 1 of planning permission 144247 granted 16 March 2022 re: incorporation of garage and amended layout
Land adj, 21, Gainsborough Road, Scotter, Gainsborough, Lincolnshire, DN21 3RL
Proposed, seconded and
Resolved to submit no comment
2211/10 To consider adoption of
a) Dignity at work policy
b) Civility and Respect Pledge
Proposed, seconded and
Resolved to adopt the Dignity at Work Policy and take the Civility and Respect Pledge
2211/11 To consider requirements for the cemetery memorial inspection
Proposed, seconded and
Resolved to pursue the option of training with ICCM and offer to hold the training in the council office and cemetery
2211/12 Rookery park renovation update and grant funding
Clerk gave an update on progress so far and confirmed the funding streams which will be applied for
2211/13 To review allotment rental fees
a) Cemetery Allotments
b) Scotterthorpe Allotments
Proposed, seconded and
Resolved to defer
2211/14 To review and consider the budget options for the 2023/24 financial year and agree the precept request
Proposed, seconded and
Resolved to defer
2211/15 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/10/2022 – 31/10/2022
|
Receipts |
Date |
Reason |
Amount |
|
J Threadgold Funeral Directors |
03/10/2022 |
Add inscription BA22 |
£25.00 |
|
Goosemoor Rental |
03/10/2022 |
6 months rental |
£275.00 |
|
C Bradley & Sons |
05/10/2022 |
Full Interment BB43 |
£250.00 |
|
|
|
Total Income |
£550.00 |
|
Payments |
Date |
Reason |
Amount |
|
G Worth |
03/10/2022 |
|
£945.00 |
|
Microsoft |
03/10/2022 |
Monthly subscription |
£18.12 |
|
Fillingham Christmas Trees |
03/10/2022 |
2022 Christmas Tree Purchase |
£162.00 |
|
K Mathieson |
03/10/2022 |
|
£1,078.48 |
|
Helping Hands |
03/10/2022 |
Grass Cutting Contract |
£2,354.00 |
|
S Smith & Co Accountants |
03/10/2022 |
Payroll |
£15.00 |
|
HMRC |
03/10/2022 |
Month 5 |
£47.84 |
|
HMRC |
03/10/2022 |
Month 6 |
£47.64 |
|
Speedwatch Expenses |
03/10/2022 |
Reimburse for sign clamps |
£60.98 |
|
LCC Pension |
04/10/2022 |
|
£333.68 |
|
Lalc |
10/10/2022 |
Cilca Training |
£300.00 |
|
HMRC |
10/10/2022 |
Overpaid, credit for November |
£47.64 |
|
Poppy Shop |
12/10/2022 |
Remembrance wreath |
£50.00 |
|
G Empson & Son |
19/10/2022 |
Wood for War Memorial |
£102.39 |
|
Scotter Village Hall |
19/10/2022 |
Office rental to September 2022 |
£325.00 |
|
Eudaimonia |
19/10/2022 |
Cinema Hire |
£720.00 |
|
BHIB Insurance |
19/10/2022 |
Insurance Renewal |
£1,837.59 |
|
PKF Littlejohn LLP |
19/10/2022 |
Audit Fees |
£360.00 |
|
HP Instant Ink |
19/10/2022 |
Monthly subscription |
£4.49 |
|
WLDC |
19/10/2022 |
Defib Maintenance Service |
£100.00 |
|
S Smith & Co Accountants |
19/10/2022 |
Payroll |
£15.00 |
|
Trent Valley Electrical Services Ltd |
25/10/2022 |
Muga Lights |
£1,941.12 |
|
Martin Johnson |
25/10/2022 |
War memorial repairs |
£250.00 |
|
Chris Buckel |
25/10/2022 |
War memorial repairs |
£250.00 |
|
Chubbmix Ltd |
25/10/2022 |
War memorial repairs |
£314.16 |
|
K Mathieson |
27/10/2022 |
|
£1,078.48 |
|
Giff Gaff |
27/20/2022 |
Monthly line rental |
£8.00 |
|
John Espin Signs |
28/10/2022 |
New MUGA sign |
£54.14 |
|
|
|
Total Expenditure |
£12,820.75 |
b.) Confirm Bank Balance and Statements as at 30/10/2022
Co-operative Bank Account No 61038985 – balance £38,834.48
Co-operative Bank Account No 61797792 – balance £138,373.95 Ear marked reserves
Co-operative Bank Account No 61797404 – balance £14,807.85 General Reserves
c.) Payments for approval
MUGA Electrics - £71.21
SLCC membership - £198.00
S Smith & Co Accountants Tax Investigation Insurance Cover - £30.00
Proposed, seconded and
Resolved to accept the bank reconciliation which was duly signed by the Chair of the meeting, agreed bank balances and statements as seen by council and approve payments
2211/16 Urgent Highways or Maintenance Matters
None
2211/17 Agenda next meeting – to take any items for members
All deferred items from this meeting
2211/18 To Confirm Date of Next Meeting – 19 December 2022
Confirmed
Members of the Public left, meeting went into closed session.
The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2)
2211/19 To agree the NJC/NALC pay award and new pay scales with effect from April 2022 and authorise back dated staff payments
Proposed, seconded and
Resolved to approve
2211/20 To approve the annual 1 point scale increase for staff with effect from December 2022
Proposed, seconded and
Resolved to approve 1 point scale increase with effect from 7th December 2022
2211/21 To discuss land agent options for Goosemoor Land
Proposed, seconded and
Resolved to investigate quotes further.
Meeting closed 8.08pm