2023 Parish Council Meeting Agendas

You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 20 November 2023 at 7.00pm at Scotter Village Hall.   The meeting with consider the items set out below.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 14 November 2023

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1 Acceptance Of Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.  

3 To approve as a true record the Full Parish Council Meeting minutes held on 16 October 2023 and sign accordingly.

4 Clerks Report and update on matters from the last meeting.

5 Sub Groups, Community Clubs and Associations Items for Update or Discussion.

a) Speedwatch – SID report circulated by email on 08/11/2023

b) Village Hall – Update sent via Clerk

c) Scotter Wheelworks Community Group – To receive and consider a grant application requesting £2,000 to support contractor quotes.

d) Scotter Community Forum – Meeting for Summer Fayre arrangements scheduled for 21 November 2023.  To consider a member attending.  To note receipt of the minutes from their last meeting which were circulated by email on 23/10/2023

e) Scotter Heritage Society – To consider a request to attach a QR Code to one of the surrounding posts of the War Memorial

6 Correspondence items for noting

LALC News,  – Circulated by email on 13/11/2023

LCC Town and Parish Council Newsletter - circulated by email on 01/11/2023

NK Talk Planning – Local List of Validation Consultation – circulated by email on 14/11/2023

NK Talk Planning – Notification of adoption of Planning Obligations Supplementary Document wef 16/10 2023 – circulated by email on 13/11/2023

7 Correspondence items for discussion and or action

Planning Application Notification from Messingham Parish Council – PA/2023/1177

8 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.

a) Planning Application – 147452

Planning application for conversion and extension of garage into a two bedroom annexe.

5 Pinetree Avenue, Scotter, Gainsborough, Lincolnshire, DN21 3TY

WLDC Planning Application - 147452

b) Planning Application – 147471

Planning application to locate 1no. metal shipping container 2.44 x 2.99 x 2.5h on concrete paving slabs next to the existing changing rooms to be used as an equipment store.

North Moor Playing Field, North Moor Road, Scotter, Gainsborough, DN21 3HT

WLDC Planning Application 147471

c) Planning Application – Reconsult 144062

Planning application to erect 8no. dwellings.

Land West of North Moor Road, Scotter, Gainsborough, DN21 3HT

WLDC Planning Application - 144062

9 Flooding Group Update.

10 To consider purchasing a new bench for Granary Fold

11 To investigate the church clock chiming every hour.

12 To review and agree WLDC Large Village Grant Funding Agreement. 

13 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/010/2023 – 31/10/2023

Account Start Balance £58,218.82 

Payments £7,763.55 

Receipts £1,139.24 

End Balance £51,594.51 

b.) Confirm Bank Balance and Statements as at 31/10/2023

Co-operative Bank Account No 61038985 – balance £51,594.51

Co-operative Bank Account No 61797792 – balance £157,968.98 Ear Marked Reserves

Co-operative Bank Account No 61797404 – balance £14,980.30 General Reserves

c.) Payments for approval

S Smith & Co Accountants – HMRC Investigation Insurance Renewal, £25.00

Martin Lindley – As per contract, £286.00

Helping Hands – As per grass cutting contract & inc granary fold tidy up, £1,742.00

d.) To approve purchase of office shredder up to the value of £100

To approve purchase of 4 bags of pea gravel for the cemetery driveway up to a value of £25

14 Urgent Highways or Maintenance Matters. 

15 Agenda next meeting – to take any items from members. 

16 To Confirm Date of Next Meeting – 18th December 2023.