2023 Parish Council Meeting Agendas

You are invited to attend the Parish Council meeting of Scotter Parish Council on 18 December 2023 at 7.00pm at Scotter Village Hall.   The meeting with consider the items set out below.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 12 December 2023

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1 Acceptance Of Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.  

3 To approve as a true record the Full Parish Council Meeting minutes held on 18 November 2023 and sign accordingly.

4 Clerks Report and update on matters from the last meeting.

5 Sub Groups, Community Clubs and Associations Items for Update or Discussion.

a) Speedwatch – SID report circulated by email on 12/12/2023.

b) Scotter Pre School – To consider and agree the shared building agreement.

6 Correspondence items for noting.

LALC News,  – Circulated by email on 27/11/2023 & 11/12/2023.

Neighbourhood Policing Team Newsletter – circulated by email 15/11/2023.

Neighbourhood Policing Team Christmas Safety Information - circulated by email 11/12/2023.

LCC Town and Parish Council Newsletter - circulated by email on 11/12/2023.

WLDC Parish News Letter - Circulated by email 28/11/2023.

LCC Town and Parish News, Greater Lincolnshire Devolution Consultation Launched – circulated by email 11/12/2023.

7 Correspondence items for discussion and or action.

Email from Police Inspector Mike Head regarding priorities for the area asking for imput.  Circulated by email 04/12/2023.

8 Flooding Group Update.

Consider request from a member of public to invite Sir Edward Leigh MP for a meeting with residents effected by flooding and write to the Environment Agency holding them responsible for the recent flooding by dredging up stream and impacting the residents down stream.

9 To consider and agree the budget and precept for financial year 2024/2025.

10 To consider the following grant applications.

a) Scotter Wheelworks – further information provided.

b) Scotter Playing Fields Committee.

c) Eau Centre.

d) Village Hall.

11 To review the additional information received from Lincolnshire County Council and West Lindsey District Council.  To consider their request for the Parish Council to become responsible for the maintenance of the watercourse at Darbeck Road.

12 To review the installation of ‘No Ball Games’ signs at the Granary Park following complaints from members of the public. 

13 Finance update and payments

a.) To consider upgrading the existing accounting system to allow more efficient practises at a one off cost of £120.00

b.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/11/2023 – 30/11/2023

Account Start Balance £51,594.51 

Payments £560.77 

Receipts £80.00 

End Balance £51,113.74 

c.) To approve authority for the Clerk to pay Sutcliffe Play and East Ferry Timber invoices as per original quotes from reserves, and then submit the bank statements to FCC Communities for refund via the approved grant.

d.) Confirm Bank Balance and Statements as at 30/11/2023

Co-operative Bank Account No 61038985 – balance £51,113.74

Co-operative Bank Account No 61797792 – balance £157,968.98 Ear Marked Reserves

Co-operative Bank Account No 61797404 – balance £14,980.30 General Reserves

e.) Payments for approval

PDH Plumbing, allotment work £660 inc Vat

Poppy wreath donation, £50.00 (S137)

SWMPFC - MUGA Electric £83.51

14 Urgent Highways or Maintenance Matters. 

15 Agenda next meeting – to take any items from members. 

16       To Confirm Date of Next Meeting – 15th January 2024.