2023 Parish Council Meeting Agendas

You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 20 February 2023 at 7.00pm at Scotter Village Hall.   The meeting with consider the items set out below.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 15 February 2023

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1 Acceptance Of Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.  

3 To approve as a true record the Full Parish Council Meeting minutes held on 16 January 2023 and sign accordingly

4 Clerks Report and update on matters from the last meeting

5 Sub Groups, Community Clubs and Associations Items for Update or Discussion

a) Village Hall 

b) Scotter Forward 

c) Speed Watch – Email circulated on 06/02/2023 showing data from the new SID’s on Gainsborough Road

d) Sports Clubs

e) Eau Centre and Scotter Library

f) Playing Fields Committee

g) Scotter Community Forum – copy minutes received from meeting on 02/02/2023 and circulated to all members

6 Correspondence items for noting

LALC News, all editions received – Circulated by email on 23/01/2023, 31/01/2023, 06/02/2023, 13/02/2023

Introduction from Mike Head, Neighbourhood Policing Inspector – Circulated by email 31/01/2023

KCom Community Engagement, expanding to Scotter – Circulated by email 25/01/2023

WLDC notice of meetings – circulated by email 14/02/2023

Paul Fox, update on Parson’s Field negotiations – circulated by email 02/02/2023

7 Correspondence items for discussion and or action

Resident email received 06/02/2023, asking for clarification of the Parish Council response to planning application 146066

8 Flooding Update

Scunthorpe & Gainsborough Water Management Board, response received and circulated 14/02/2023

9 a) Planning Application 146168 - Land at, 64, High Street, Scotter, Gainsborough, Lincolnshire, DN21 3RX.

Outline planning application to erect 1no. dwelling - access, layout and scale to be considered and not reserved for subsequent applications.

b) Planning Application 146181 - 15a Gainsborough Road, Scotter, Gainsborough, Lincolnshire, DN21 3RL.

Planning application to erect front boundary wall.

c) Planning Application 146094 - Land adjacent to East Ferry Timber, 3, Brigg Road, Scotter, Gainsborough, Lincolnshire, DN21 3HU.

Advertisement consent to display double-sided directional sign.

10 To discuss updating the Parish Plan.

11 To consider plans for the coronation celebrations.

12 To discuss improvements to the road signage outside of the primary school on Scotton Road.

13 To discuss damage to the grass verges around The Green.

14 To receive an update on the tree at The Riverside and consider further work required following an inspection.

15 To consider taking responsibility for the public open green space on Rookery Meadows.

Email from Truelove Properties circulated to all member 14/02/2023

16 To receive an update from the Clerk on Scotterthorpe allotments.

17 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/01/2023 – 31/01/2023

Account Start Balance £31,282.96 

Payments £3,324.66 

Receipts £610.00 

End Balance £28,568.30 

b.) Confirm Bank Balance and Statements as at 31/01/2023

Co-operative Bank Account No 61038985 – balance £28,568.30

Co-operative Bank Account No 61797792 – balance £138,373.95 Ear marked reserves

Co-operative Bank Account No 61797404 – balance £14,807.85 General Reserves

c.) Payments for approval

SWMPFC – Muga Electric, £212.33

Lincolnshire County Council, speed camera post installation - £600.00

LALC, Training Scheme Renewal 23/24 - £155.00 + VAT

Hetts Solicitors, Re: Southcliffe Road - £750.00 + £6.00 disbursements + VAT

Helping Hands, Grass verge cutting and Maintenance - £1186.00

18 Urgent Highways or Maintenance Matters 

19 Agenda next meeting – to take any items from members 

20        To Confirm Date of Next Meeting – 20 March 2023

In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))

Confidential Matters

21 Receive update following a meeting with Will Barker and decide if to appoint him to represent the parish council on negotiations involving Goosemoor Land.

22 Riverside Electricity Substation.  To discuss the lease renewal received from Northern Power.

23 To agree terms of the gifting of The Green, Scotter

Email received from solicitors on 10/02/2023 and circulated to all members.