March 2023 Meeting Agenda
You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 20 March 2023 at 7.00pm at Scotter Village Hall. The meeting with consider the items set out below.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 15 March 2023
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Agenda
1 Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.
3 To approve as a true record the Full Parish Council Meeting minutes held on 20 February 2023 and sign accordingly
4 Clerks Report and update on matters from the last meeting
5 Sub Groups, Community Clubs and Associations Items for Update or Discussion
a) Village Hall
b) Scotter Forward
c) Speed Watch – SID data circulated 06/03/2023
d) Sports Clubs
e) Eau Centre and Scotter Library
f) Playing Fields Committee
g) Scotter Community Forum
6 Correspondence items for noting
LALC News, all editions received – Circulated by email on 21/02/2023, 27/03/2023, 06/03/2023
LCC Town & Parish News – Circulated by email22/02/2023
WLDC News March 2023 – Circulated by email 06/03/2023
Civility & Respect Newsletter – Circulated by email 06/03/2023
7 Correspondence items for discussion and or action
Emails received from 3 members of public raising concerns regarding planning application 146272
WLDC Planning Application 146272
8 a) Planning Application 146190 – Land north of, Becks Lane, Scotter, Gainsborough, Lincolnshire, DN21 3JQ
Planning application for change of use of land from agriculture to the keeping of horses, including erection of stable, storage block and manege.
WLDC Planning Application 146190
b) Planning Application 146252 -The Grove, Scotterthorpe Road, Scotterthorpe, Gainsborough, Lincolnshire, DN21 3JL
Planning application for conversion of outbuilding to form annex.
WLDC Planning Application 146252
9 Flooding Update
10 To consider plans for the coronation celebrations.
11 To consider the drafted Scotterthorpe Allotment Policy
12 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/02/2023 – 28/02/2023
|
Receipts |
Date |
Reason |
Amount |
|
Northern Headstones |
01/02/2023 |
Additional Inscription BB22 |
£25.00 |
|
Cliff Bradley & Sons Ltd |
03/02/2023 |
EROB & Full Interment U4 |
£450.00 |
|
Lincolnshire County Council |
17/02/2023 |
Urban Grass Cutting Partnership |
£1,743.65 |
|
|
|
Total Income |
£2,218.65 |
|
Payments |
Date |
Reason |
Amount |
|
Microsoft |
01/02/2023 |
Monthly Subscription |
£19.92 |
|
LCC Pension |
14/02/2023 |
|
£368.27 |
|
Instant Ink |
20/02/2023 |
Monthly Subscription |
£4.49 |
|
Helping Hands |
21/02/2023 |
Grass cutting and maintenance |
£1,376.00 |
|
Lincolnshire County Council |
21/02/2023 |
Post Fitting |
£600.00 |
|
Hetts Solicitors |
23/02/2023 |
Fees |
£906.00 |
|
Giffgaff |
27/02/2023 |
Mobile phone |
£8.00 |
|
G Worth |
27/02/2023 |
|
£900.00 |
|
K Mathieson |
27/02/2023 |
|
£1,148.88 |
|
|
|
Total Expenditure |
£5,331.56 |
Account Start Balance £28,568.30
Payments £5,331.56
Receipts £2,218.65
End Balance £25,455.39
b.) Confirm Bank Balance and Statements as at 28/02/2023
Co-operative Bank Account No 61038985 – balance £25,455.39
Co-operative Bank Account No 61797792 – balance £138,373.95 Ear Marked Reserves
Co-operative Bank Account No 61797404 – balance £14,807.85 General Reserves
c.) Payments for approval
SWMPFC – Muga Electric, £212.33
LALC Membership Renewal 23/24 - £637.41
13 Urgent Highways or Maintenance Matters.
14 Agenda next meeting – to take any items from members.
15 To Confirm Date of Next Meeting – 17 April 2023.
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))
Confidential Matters
16 To receive update on Parson’s Field purchase negotiations.
17 To receive update on Riverside Electricity Substation lease renewal negotiations.
18 To discuss the Groundsperson’s contract renewal.