2023 Parish Council Meeting Agendas

You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 17 April 2023 at 7.00pm at Scotter Village Hall.   The meeting with consider the items set out below.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 12 April 2023

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1 Acceptance Of Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.  

3 To approve as a true record the Full Parish Council Meeting minutes held on 20 March 2023 and sign accordingly.

4 Clerks Report and update on matters from the last meeting.

5 Sub Groups, Community Clubs and Associations Items for Update or Discussion.

a) Village Hall 

b) Scotter Forward 

c) Speed Watch – LRSP email re data sharing circulated 27/03/2023

March Speed Watch report circulated by email 12/04/2023

d) Sports Clubs

e) Eau Centre and Scotter Library

f) Playing Fields Committee – Info on Come and Play day circulated – 12/04/2023

Up date on smart meter circulated 12/04/2023

g) Scotter Community Forum – Info on Coronation Clean Up Circulated – 12/04/2023

6 Correspondence items for noting

LALC News, all editions received – Circulated by email on 27/03/2023, 12/04/2023

LCC Parish Council Community News letter – Circulated by email 28/03/2023

NK Talk Planning – Central Lincolnshire Local Plan Inspectorate Report – Circulated 12/04/2023

KCOM – Community Engagement Letter – circulated by email 12/04/2023

7 Correspondence items for discussion and or action

Resident has contacted with concerns that the ducks at Riverside are being culled, does the council have any knowledge of this matter?

8 a) Planning Application – 142460

Land West of North Moor Road Scotter Gainsborough DN21 3HT

Application for approval of reserved matters to erect 43no. dwellings considering appearance, landscaping, layout and scale – following outline planning permission 134677 granted 19 December 2017.   

WLDC Planning Application 142460

9 To receive an update on the upcoming election.

10 To receive an update on the Coronation Competition.

11 To discuss the response from Lincolnshire County Council regarding the Parish Councils request for improved lighting at the zebra crossing on Gainsborough Road.

12 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/03/2023 – 31/03/2023

Account Start Balance £25,455.39 

Payments £4,589.24 

Receipts £3,978.72 

End Balance £24,844.87 

b.) Confirm Bank Balance and Statements as at 31/03/2023

Co-operative Bank Account No 61038985 – balance £24,844.87

Co-operative Bank Account No 61797792 – balance £138,373.95 Ear Marked Reserves

Co-operative Bank Account No 61797404 – balance £14,807.85 General Reserves

c.) Payments for approval

Muga electric from May 2023 – £115.41

Will Barker Co – Professional Fees - £375.00 + VAT

Helping Hands - £930.00 retrospective approval

LALC – Allotment Training - £82.80 retrospective approval

d.) Confirm Community Infrastructure Levy payment due by end April 2023 of £522.36 

e.) Approve end of year accounts 01/04/2022 – 31/03/2023

f.) Review and approve asset register

13 Urgent Highways or Maintenance Matters. 

14 Agenda next meeting – to take any items from members. 

15       To Confirm Date of Next Meeting – 22 May 2023.

In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))

Confidential Matters

16 To receive update on Parson’s Field purchase negotiations and decide on how to proceed.

17 To receive update on Riverside Electricity Substation lease renewal negotiations.  

18 To discuss and agree the proposed rental review of Goosemoor Land.