February 2024 Agenda
You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 19 February 2024 at 7.00pm at Scotter Village Hall. The meeting with consider the items set out below.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 14 February 2024
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Agenda
1 Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.
3 To approve as a true record the Full Parish Council Meeting minutes held on 18 December 2024 and sign accordingly.
4 Clerks Report and update on matters from the last meeting.
5 Correspondence items for noting.
Speed watch report for December and yearly figures – circulated by email 03/01/24
WLDC Parish News – circulated by email 03/01/2024
WLDC Meeting Agenda link – circulated by email 17/01/2024
WLDC Standards Committee Vacancy – circulated by email 17/01/2024
Lets Talk Lincolnshire – Devolution information – circulated by email 18/01/24
Lets Talk Lincolnshire – Budget & Council Tax Proposals – circulated by email 22/01/24
LCC Town and Parish News – budget and council tax proposals 24/25- circulated by email 25/01/2024
LALC News and Training Bulletin – circulated by email 29/01/2024, 12/02/2024
Lincolnshire Environmental Crime Partnership, Info on Waste Crime – circulated by email 29/01/2024
LCC Town and Parish Newsletter, January 2024 – circulated by email 31/01/2024
Lincs Police – Neighbourhood Policing Booklet and area update – circulated by email 01/02/2024
LCC – Planning Applications Consultations Information – circulated by email 06/02/2024
Speed watch report January 2024 – circulated by email 08/02/2024
WLDC Vacancy, Volunteer Code of Conduct Standards - circulated by email 12/02/2024
Personnel Draft Minutes, for information purposes
6 Correspondence items for discussion and or action.
a) Lincolnshire Neighbourhood Policing Parish Council Engagement Session – 6pm 4th July 24. To decide a member to attend.
b) Kcom response to complaints – circulated by email 05/02/2024
c) Lincolnshire Neighbourhood Policing Parish Council Engagement Session on Road Safety – 20th Feb 24 6pm. To decide a member to attend - circulated by email 05/02/24
d) Scotter Community Forum, Questionnaire re: Summer Fayre - circulated by email 23/01/2024
e) Proposed TRO, yellow lines on Church Lane – To ratify the response already sent due to the deadline of 26/01/2024
7 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.
a) Planning application – 147826
Planning application to erect detached double garage.
12, High Street, Scotter, Gainsborough, Lincs, DN21 3TW
WLDC Planning Application - 147826
b) Planning application – 147856
Planning application for proposed new dormers and external alterations.
77, Gainsborough Road, Scotter, Gainsborough, Lincolnshire, DN21 3RU
WLDC Planning Application - 147856
c) Planning Application – 147701 To note response already made due to deadline date.
Planning application for proposed alterations to front elevation, including replacement windows, new walls, railings, access gates, fencing and reinstate balcony to first floor.
13, High Street, Scotter, Gainsborough, Lincolnshire, DN21 3TN
The Parish Council made the observation that the proposed boundary height is not in keeping with the street scene of the village along High Street.
WLDC Planning Application - 147701
8 Flooding Group Update.
9 To appoint the internal auditor for the financial year 2023/24
10 To receive an update of the Community Day and Annual Parish Meeting on 9th March 2024. To consider approval of £50 towards refreshments and attendance at the event.
11 To receive an update on the Rookery Park renovation. Approve new sign for Rookery Park, to include FCC funding logo. To consider purchase of new bin and seating/benches.
12 To consider the purchase of a new defibrillator and cabinet from WLDC under their scheme for a cost of £400 and choose a possible new location at the village hall.
13 To review the existing arrangements for emptying the litter bins on the Playing Field and consider if any changes required.
14 To give approval for a charity report and associate costs to be carried out on Parsons Field.
15 To review tree survey quote and consider approval.
16 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/12/2023 – 31/12/2023
b.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/01/2024 – 31/01/2024
c.) Confirm Bank Balance and Statements as at 31/01/2024
Co-operative Bank Account No 61038985 – balance £51,218.20
Co-operative Bank Account No 61797792 – balance £97,958.06 Ear Marked Reserves
Co-operative Bank Account No 61797404 – balance £14,980.30 General Reserves
d.) Payments for approval
LALC Annual Fees, approval for payment in April 24 - £658.74 & £198.00 for training scheme
SWMPFA, MUGA electric £254.54
WLDC, Defibrillator Annual Maintenance Membership - £275.00
17 Urgent Highways or Maintenance Matters.
18 Agenda next meeting – to take any items from members.
19 To Confirm Date of Next Meeting – 18th March 2024.