2024 Parish Council Meeting Agendas

You are hereby summoned to attend the Parish Council meeting of Scotter Parish Council on 20 May 2024 at 7pm at Scotter Village Hall.   The meeting with consider the items set out below.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 15 May 2024.

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Annual Parish Council Meeting Agenda

1 Election of the Chairperson for the year commencing May 2024 and declaration to be signed.

2 Election of the Vice Chair for the year commencing May 2024.

3 Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

4 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.  

5 Appointments to Parish Council and review and appropriate Terms of Reference

a) Flooding Working Group

b) Personnel Committee

c) Speed Watch Working Group

6 Annual Procedure and Financial Review

a) Standing Orders 

b) Financial Regulations

c) Agree pre-approved payments list and review of subscriptions to outside bodies

d) Confirm approved cheque signatories and 2 person online authorisation 

e) Review Internal Control Statement and Risk Assessments

f) Review of S137 spending

g) Review Councillor training requirements

7 To approve meeting dates for the forthcoming year

8 To approve as a true record the Full Parish Council Meeting minutes held on 15 April 2024 and sign accordingly

9 To consider any applications received for co-option

10 Clerks Report and update on matters from the last meeting

11 Correspondence Items for noting

Lalc News – Circulated by email 22/04/2024 and 08/05/24

LCC Lets Talk – Lincolnshire Moves: Your voice, your roads Engagement Survey – Circulated by email 29/04/24

LCC Town and Parish Newsletter April – Circulated by email 30/04/2024

Village Hall Agenda ad minutes – Circulated by email 08/04/24

Speed Watch SID April results – Circulated by email 08/05/24

Lincolnshire Police – 12 month crime figures – Circulated by email 13/05/24

12    Correspondence Items for action / discussion

a) TRO extend 3-mph limit on Messingham road – Circulated by email 22/04/2024

b) TRO install double yellow lines at junction of Church Lane - Circulated by email 13/05/24

c) Police Town and Parish Engagement, nominate a member to attend the meeting. – Circulated by email 23/04/24

d) Commonwealth War Graves Request – Circulated by email 07/05/2024

e) Member of Public email regarding request for defibrillator in Scotterthorpe.

13 To receive tree survey report and consider action required.

14 To received the Internal Audit report and consider any recommendations.

15 To review and approve the financial accounts for 2023/24 and complete all external audit paperwork.  

16 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/04/2024 – 30/04/2024

Receipts

Payments

Start Balance £ 33,843.08

Receipts £ 75,064.57

Payments £   4,102.32

End Balance £104,805.33

b.) Confirm Bank Balance and Statements as at 30/04/2024

Co-operative Bank Account  - Current – balance £104,805.33

Co-operative Bank Account  - Ear Marked Reserve – balance £167,626.93 

Co-operative Bank Account  - General Reserve – balance £15,102.35

c.) Payments for approval

LALC, Website support - £54.00

Compost for Planters - £63.40 retrospective approval

17 Urgent Highways or Maintenance Matters 

18 Agenda next meeting – to take any items from members 

19      To Confirm Date of Next Meeting – 17 June 2024