April 2024 Agenda
You are hereby summoned to attend the Parish Council meeting of Scotter Parish Council on 15 April 2024 at 7.00pm at Scotter Village Hall. The meeting with consider the items set out below.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 10 April 2024
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Agenda
1 Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.
3 To approve as a true record the Full Parish Council Meeting minutes held on 18 March 2024 and sign accordingly.
4 Clerks Report and update on matters from the last meeting.
5 Correspondence items for noting.
Lalc News Letter – circulated by email 09/04/2024
WLDC Parish News – circulated by email 09/04/2024
LCC Town & Parish News March 24 – circulated by email 09/04/2024
Summer Fayre Update – circulated by email 09/04/2024
Speed Watch March Information – circulated by email 09/04/2024
Police Inspector Monthly Update – circulated by email 10/04/2024
6 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.
a) Planning application – 148048
Planning application to convert garage and erect first floor extension above.
41, Charles Avenue, Scotter, Gainsborough, Lincolnshire, DN21 3RP
b) Planning application – 148151
Outline planning application for 3no. dwellings, with access to be considered and not reserved for subsequent applications.
Land Adjacent to, 3 & 4, Cordeaux Close, Scotter, DN21 3HB
7 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/3/2024 – 31/3/2024
b.)
|
Date |
Receipt |
Reason |
Amount |
|
06/03/2024 |
HMRC |
VAT refund |
£ 10,842.69 |
|
07/03/2024 |
The Range |
Refund for over charge on purchase of cups |
£ 1.82 |
|
14/03/2024 |
Cemetery/MOP |
Ashes Interment Fee |
£ 75.00 |
|
15/03/2024 |
Samuel Jacobs |
Additional Inscription Fee |
£ 25.00 |
|
15/03/2024 |
FCC Communities |
Grant Payment - Rookery Park |
£ 50,009.09 |
|
|
|
Total Income |
£ 60,953.60 |
|
Date |
Payment |
Reason |
Amount |
|
05/03/2024 |
Microsoft |
Subscription |
£ 21.72 |
|
07/03/2024 |
The Range |
Paper Cups |
£ 11.11 |
|
11/03/2024 |
Scotter Co-op |
Refreshments |
£ 25.55 |
|
11/03/2024 |
Lincolnshire CC |
Pension |
£ 415.33 |
|
11/03/2024 |
Cutting Edge Services |
Grounds Maintenance Contract |
£ 495.00 |
|
13/03/2024 |
Helping Hands |
|
£ 350.00 |
|
13/03/2024 |
Amberol Ltd |
Planters |
£ 3,713.08 |
|
20/03/2024 |
HP Instant Ink |
Subscription |
£ 5.49 |
|
21/03/2024 |
Scotter PC EMR Acc |
Remainder of 2023/24 budget for Parson's Field |
£ 8,536.23 |
|
21/03/2024 |
Scotter PC EMR Acc |
Rookery Park refund back to EMR |
£ 60,010.92 |
|
22/03/2024 |
Amazon |
Wood Stain |
£ 10.69 |
|
22/03/2024 |
John Espin Signs |
Rookery Park Sign |
£ 102.94 |
|
27/03/2024 |
Giff Gaff |
Mobile Phone |
£ 8.00 |
|
|
|
Total Expenditure |
£ 73,706.06 |
Account Start Balance £46,595.54
Payments £73,706.06
Receipts £60,953.60
End Balance £33,843.08
c.) Confirm Bank Balance and Statements as at 31/03/2024
Co-operative Bank Account No 61038985 – balance £33,843.08
Co-operative Bank Account No 61797792 – balance £166,505.21 Ear Marked Reserves
Co-operative Bank Account No 61797404 – balance £14,980.30 General Reserves
d.) Payments for approval
SPFWMC - MUGA Electric £242.10
LALC – Annual Training Scheme £150 + £30VAT
8 To consider any applications received for co-option onto the council.
9 Urgent Highways or Maintenance Matters.
10 Agenda next meeting – to take any items from members.
11 To Confirm Date of Next Meeting – 20 May 2024.
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))
Confidential Matters
12 To review the Heads of Terms for the purchase of Parson’s Field.