June 2024 Agenda
You are hereby summoned to attend the Parish Council meeting of Scotter Parish Council on 17 June 2024 at 7pm at Scotter Village Hall. The meeting with consider the items set out below.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 12 June 2024.
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Parish Council Meeting Agenda
1 Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.
3 To approve as a true record the Annual Parish Council Meeting minutes held on 20th May 2024 and sign accordingly.
4 To consider any applications received for co-option
5 Clerks Report and update on matters from the last meeting
6 Correspondence Items for noting
Lalc News – Circulated by email
Lincolnshire Road Safety Partnership Newsletter - Circulated by email 11/06/24
LCC Police, monthly crime figures - circulated by email 11/06/24
Speed Watch Report May – circulated by email 11/06/24
7 Correspondence Items for action / discussion
Letter from resident asking for investigation into maintenance of areas around her property. Circulated 06/06/2024
8 To review the following policies
a) Equal Opportunities
b) Grants Policy
9 To decide a date for the outdoor cinema event.
10 To consider a remembrance garden area within the cemetery, any relevant rules and regulations for update in the cemetery policy.
11 Parson’s Field – To discuss any outstanding matters and agree any required actions.
12 Parish Plan Review
13 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/05/2024 – 31/05/2024
Receipts
13/05/24 Allotment 20.00 Chq Allotments
13/05/24 Allotment 10.00 Chq Allotments
13/05/24 Allotment 20.00 Cash Allotments
13/05/24 Allotment 10.00 Cash Allotments
13/05/24 Allotment 10.00 Cash Allotments
13/05/24 Allotment 10.00 Cash Allotments
13/05/24 Allotment 10.00 Cash Allotments
13/05/24 Allotment 10.00 Cash Allotments
08/05/24 Allotment 10.00 bacs Allotments
07/05/24 Allotment 20.00 bacs Allotments
16/05/24 Allotment 20.00 bacs Allotments
14/05/24 Allotment 10.00 bacs Allotments
08/05/24 Allotment 10.00 bacs Allotments
07/05/24 Allotment 10.00 Bacs Allotments
10/05/24 Allotment 10.00 bacs Allotments
21/05/24 Allotment 10.00 Cash Allotments
01/05/24 Allotment 10.00 Bacs Allotments
13/05/24 Allotment 10.00 bacs Allotments
09/05/24 Memorial Application 80.00 Bacs Cemetery
07/05/24 Memorial Application 80.00 Chq Cemetery
13/05/24 Wayleave 34.60 Chq Wayleave
Payments
01/05/24 LALC Annual Training Scheme 180.00
01/05/24 John Espin Signs Ltd Rookery Park Sign 43.87
01/05/24 J Compost 63.40
01/05/24 K Mathieson Wages 1,149.89
07/05/24 Microsoft IT Subscription 21.72
07/05/24 LPF Pension 395.34
07/05/24 Cutting Edge Services Grounds Maintenance 1,045.00
14/05/24 Amazon Park Signs 14.75
15/05/24 Amazon Park Signs 7.99
22/05/24 HP Instant Ink Ink Subscription 5.49
28/05/24 Giff Gaff Mobile Phone 8.00
30/05/24 ICO Annual Membership 40.00
30/05/24 S Smith & Co Accountant Payroll 120.00
30/05/24 Tree Generation Tree Survey 580.00
30/05/24 Eau Community Centre Approved Grant 1,000.00
30/05/24 K Mathieson Wages 1,045.00
08/04/24 War Memorial Playing Fields MUGA Electric 242.10
Start Balance £ 104,805.33
Receipts £ 414.60
Payments £ 5,962.55
End Balance £ 99,257.38
b.) Confirm Bank Balance and Statements as at 30/04/2024
Co-operative Bank Account - Current – balance £99,257.38
Co-operative Bank Account - Ear Marked Reserve – balance £167,626.93
Co-operative Bank Account - General Reserve – balance £15,102.35
c.) Payments for approval
Expenses Claim – B Gilchrist Mileage Cost £23.40
d.) To review balance at end of financial year 2023/24 current account. Consider outstanding financial commitments and discuss requirements for any underspend.
14 Urgent Highways or Maintenance Matters
15 Agenda next meeting – to take any items from members
16 To Confirm Date of Next Meeting – 15th July 2024
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))
Confidential Matters
17 To receive and consider 3 quotes for the tree work as per the recent tree survey recommendations.