2024 Parish Council Meeting Agendas

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 13 March 2024

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1 Acceptance Of Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.  

3 To approve as a true record the Full Parish Council Meeting minutes held on 19 February 2024 and sign accordingly.

4 Clerks Report and update on matters from the last meeting.

5 Correspondence items for noting.

LALC News – circulated by email 26/02/2024

WLDC Meeting agenda – Circulated by email 26/02/2024

LCC Town and Parish Newsletter – circulated by email 27/02/2024

LCC Section 19 Flood Investigation Notification  - circulated by email 04/03/2024

Lincolnshire Police Engagement on Road Safety follow up information - circulated by email 04/03/24

Speed Watch February Report - circulated by email 13/03/2024

6 Flooding Group Update.

7 To review signage for Parson’s Wood and consider if new signs are required.

8 To consider adoption of a new allotment policy and review allotment charges for financial year 2025/26.

9 To review the existing grass cutting maintenance contract and consider extension of existing contractor. 

10 To review and approve the up to date asset register.

11 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/2/2024 – 29/2/2024

Account Start Balance £51,218.20 

Payments £5,455.32 

Receipts £832.66 

End Balance £46,595.54 

b.) Confirm Bank Balance and Statements as at 29/02/2024

Co-operative Bank Account No 61038985 – balance £46,595.54

Co-operative Bank Account No 61797792 – balance £97,958.06 Ear Marked Reserves

Co-operative Bank Account No 61797404 – balance £14,980.30 General Reserves

c.) Payments for approval

Retrospective approval for purchase of gazebo’s and planters in line with WLDC Large Village Grant Funding.  To authorise expenditure by the clerk for all purchasing in line with the grant application.

17 Urgent Highways or Maintenance Matters. 

18 Agenda next meeting – to take any items from members. 

19 To Confirm Date of Next Meeting – 15 April 2024.