DRAFT November 2025 Minutes
Minutes of the meeting for Scotter Parish Council held on 17 November 2025, held at Scotter Village Hall.
Parish Councillors Present: Cllr Paul Boulton (Chair), Cllr John Fardell, Cllr Brian Gilchrist, Cllr David Ward, Cllr David Green, Cllr Karen Ward, Cllr M Woods
Parish Councillors Absent: 2
Vacant Seats: 1
Quorum: 4
In attendance: K Mathieson – Clerk, 1 Members of Public
Public Participation – A member of the public raised concerns around parking on the High Street around school pick up and drop off times.
Cllr Boulton (Chair) opened the meeting at 7.14pm
2511/1 Apologies for Absence.
Cllr Rachel Hunter
Noted
2511/2 To receive dispensations or declarations of interest under the Localism Act 2011.
None
2511/3 To approve as a true record the Full Parish Council Meeting minutes held on 20 October 2025 and sign accordingly.
RESOLVED to accept the minutes as a true record and signed accordingly by the chair of the meeting.
2511/4 Clerks Report and update on matters from the last meeting.
The hedge whips have been delivered from Woodland Trust for Scotterthorpe Allotments.
2511/5 Correspondence Items for noting.
LALC News – Circulated by email 26/10/25, 10/11/2025
West Lindsey District Council Parish News - Circulated by email 26/10/2025
LALC Training Bulletin - Circulated by email 04/11/2025
British Red Cross Flood Preparation Tool.
Lincolnshire County Council Highways Permit Consultation - circulated by email 10/11/2025
RESOLVED to note the items.
2511/6 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.
a) Planning Application WL/2025/ 01052
LAND ADJ TO PONDEROSA GAINSBOROUGH ROAD SCOTTER GAINSBOROUGH DN21 3RU
Outline planning application to erect 4no. chalet bungalows with access & layout to be considered and not reserved for subsequent applications
RESOLVED to submit no comment.
2511/7 To receive a progress update on the provision of Christmas trees on the The Green and Hobb Lane.
Clerk advised NISA have provided a grant for £1000 toward the Christmas trees. If the whole grant is not spent this year the monies will be ring fenced for next years tree. East Ferry Timber have offered to provide the picket fencing for free as long as they can put a sign on saying they donated it. Trees have been ordered from Fillingham Christmas trees, Clerk and Chair went out to investigate the logistics of installation. The lights have been ordered, battery powered were the only option due to lack of mains electricity.
2511/8 To consider a request for a public footpath outside the new properties 3-5 North Moor Road.
RESOLVED to contact West Lindsey planning department to check the original application approval and footpath requirements. Clerk authorised to submit a planning query if the development has deviated from the original application.
2511/9 To appoint the internal auditor for the financial year 2026/27.
RESOLVED to appoint Brian Brooks.
2511/10 To discuss the feasibility of entry gateways, including permissions, locations, and cost.
RESOLVED to defer to allow Cllr Karen Ward to provide specification information.
2511/11 To review the suggested budget provided, discuss any changes and agree accordingly. RESOLVED to agree the budget as presented. No increase or decrease in precept the same percentage as last year to be applied for once the tax base is confirmed.
2511/12 Finance update and payments.
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/10/2025 – 31/010/2025
Receipts
28/10/25 Jason Threadgold F Directors Y12 EROB and Full Interment £550.00
02/10/25 Open Reach Wayleave £87.32
21/10/25 WLDC CIL £140.97
Payments
21/10/25 Instant Ink Ink Subscription £6.49
27/10/25 Giff Gaff Mobile Phone £8.00
14/10/25 LFP Pension £397.24
23/10/25 HMRC Quarterly Tax & NI £578.17
28/10/25 Microsoft IT Subscription £21.72
02/10/25 Cutting Edge Services Grounds Maintenance £1,144.00
14/10/25 Scotter Memorial Playing Field MUGA Electric £41.80
02/10/25 B and Q Winter Plants £43.50
22/10/25 Poppy Shop Uk Wreath £24.49
Start Balance £51,042.48
Receipts £ 778.29
Payments £ 2,265.41
End Balance £49,555.36
a.) Confirm Bank Balance and Statements as at 31/10/2025
Co-operative Bank Account - Current – balance £49,555.36
Co-operative Bank Account - Ear Marked Reserve – balance £68,730.39
Co-operative Bank Account - General Reserve – balance £37,976.38
b.) Payment for approval
Office Rental - £650
Fillingham Christmas Trees - £384
RESOLVED to approve the bank reconciliation, agreed bank balances and statements as seen by council. Approved payments.
2511/13 Urgent Highways or Maintenance Matters.
RESOLVED for clerk to email the head teacher and governors of the school and raise concerns over road safety.
RESOLVED for bush at Sands Lane to be cut back to allow pedestrian access.
2511/14 Agenda next meeting – to take any items for members.
Parson’s Field Update
Entry Gate Ways
2511/15 To confirm date of next meeting – 15 December 2025
Noted
RESOLVED to move meeting to closed session.
2511/16 To consider the request from Termrim Construction Ltd regarding foul sewage connection via Parish Council land at North Moor Road.
Council reviewed the information received but no action at this time. Await a formal offer of easement.
Meeting closed 8.57pm.