DRAFT June 2025 Minutes
Minutes of the meeting for Scotter Parish Council held on 16 June 2025, held at Scotter Village Hall.
Parish Councillors Present: Cllr Paul Boulton (Chair), Cllr Dave Ward, Cllr Karen Ward, Cllr Rachel Hunter, Cllr John Fardell, Cllr Brian Gilchrist, Cllr Michaela Woods, Cllr P Calvert
Parish Councillors Absent: 2
Vacant Seats: 0
Quorum: 4
In attendance: K Mathieson – Clerk, 1 Members of Public
Public Participation - None
Cllr Boulton (Chair) opened the meeting at 7.00pm
2506/1 Apologies for Absence.
Cllr Green
Noted
2506/2 To receive dispensations or declarations of interest under the Localism Act 2011.
None
2506/3 To approve as a true record the Full Parish Council Meeting minutes held on 19 May 2025 and sign accordingly.
RESOLVED to accept the minutes as a true record and sign accordingly.
2506/4 Clerks Report and update on matters from the last meeting.
Scotterthorpe Allotment has had a skip for the tenants and a replacement was ordered to enable the maintenance team to clear vacant plots.
Clerks holidays 18th August for 2 weeks noted.
Pest control was called out to check the bait boxes at the river and investigate Granary Park and Granary Fold for rats. No evidence found in our areas and therefore no further action required.
All community grants previously approved for this financial year have been paid this week.
2506/5 Correspondence Items for noting.
LALC News and Training Bulletin – circulated by email 27/05/2025, 09/06/2025
WLDC Parish News Letter - circulated by email 27/05/2025
North Lincolnshire Local Plan Initial Engagement and Call for Sites Addendum and Draft SCI consultations, May 2025
WLDC Free Workshops Available – circulated by email 11/06/2025
RESOLVED to note the items.
2506/6 To review and consider responses to the following planning applications and any applications
that may have been received following the agenda being set.
a) Planning Application WL/2025/00165
LAND REAR OF 11 & 13 HIGH STREET SCOTTER GAINSBOROUGH DN21 3TN
Application for approval of reserved matters to erect 3no. detached dwellings, considering appearance, landscaping, layout and scale following outline planning permission 144002 granted 24 February 2022.
WLDC Planning Application WL/2025/00165
RESOLVED to submit no comment.
b) Planning Application WL/2025/00540
LAND AT KIRTON ROAD TO MESSINGHAM SCOTTER GAINSBOROUGH
Planning application for installation of a solar farm with associated works. (cross boundary application with North Lincolnshire Council)
WLDC Planning Application WL/2025/00540
RESOLVED to submit no comment.
c) Planning Application WL/2025/00578
THE JENNY WREN EAST FERRY ROAD SUSWORTH SCUNTHORPE DN17 3AS
Planning application for change of use from a former public house to create 2no. dwellings.
WLDC Planning Application WL/2025/00578
RESOLVED to defer to allow time for the public to review the application. RESOLVED to schedule and extra ordinary meeting for Tuesday 8th July 2025 at 7pm to consider councils response to the application.
2506/7 To appoint members to the Flooding Working Group and discuss and ongoing River Eau/flooding matters.
RESOLVED to appoint Cllr Calvert, Cllr Woods and Cllr Gilchrist.
Meeting closed at 7.29pm
Member of the public raised concerns over the issues of people parking on the pavement and blocking access for mobility scooter users.
Meeting opened at 7.38pm
2506/8 To review and adopt the following policies.
a) Sexual Harassment Policy.
b) IT Policy.
RESOLVED to adopt both policies as presented.
2506/9 To review the Asset Register and Insurance Policy.
RESOLVED for clerk to review the contents of the garage and amend the asset register accordingly. SHGD valued at £1700 to be disposed.
2506/10 To discuss the community survey and summer fayre arrangements.
RESOLVED for Cllr Woods to lead at the event and make the arrangements. Cllr D Ward to provide presentation on Parson’s and what improvements would the public like to see.
2506/11 Finance update and payments.
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/04/2025 – 31/05/2025
Receipts
|
Account |
Invoice |
Received |
Description |
Amount |
|
Current |
|
01/04/25 |
Precept |
73,467.00 |
|
Current |
2526-30 |
01/04/25 |
Allotment |
10.00 |
|
Current |
2526-7 |
01/04/25 |
Allotment |
20.00 |
|
Current |
2526-14 |
02/04/25 |
Allotment |
10.00 |
|
Current |
2526-18 |
02/04/25 |
Allotment |
10.00 |
|
Current |
2526-2 |
02/04/25 |
Allotment |
10.00 |
|
Current |
2526-8 |
02/04/25 |
Allotment |
10.00 |
|
Current |
2526-29 |
02/04/25 |
Allotment |
10.00 |
|
Current |
2526-27 |
02/04/25 |
Allotment |
10.00 |
|
Current |
2526-16 |
03/04/25 |
Allotment |
10.00 |
|
Current |
2526-28 |
03/04/25 |
Allotment |
10.00 |
|
Current |
2526-12 |
04/04/25 |
Allotment |
10.00 |
|
Current |
2526-3 |
07/04/25 |
Allotment |
10.00 |
|
Current |
2526-15 |
07/04/25 |
Allotment |
10.00 |
|
Current |
2526-26 |
07/04/25 |
Allotment |
20.00 |
|
Current |
2526-33 |
07/04/25 |
Allotment |
20.00 |
|
Current |
2526-34 |
07/04/25 |
Allotment |
10.00 |
|
Current |
2526-23 |
07/04/25 |
Allotment |
20.00 |
|
Current |
2526-11 |
08/04/25 |
Allotment |
20.00 |
|
Current |
2526-31 |
11/04/25 |
Allotment |
10.00 |
|
Current |
|
11/04/25 |
Gift |
20.46 |
|
Current |
2526-22 |
11/04/25 |
Allotment |
10.00 |
|
Current |
|
15/04/25 |
CIL |
7,131.67 |
|
Current |
2526-25 |
22/04/25 |
Allotment |
10.00 |
|
Current |
2526-6 |
22/04/25 |
Allotment |
20.00 |
|
Current |
2526-5 |
22/04/25 |
Allotment |
20.00 |
|
Current |
2526-17 |
22/04/25 |
Allotment |
20.00 |
|
Current |
2425-57 |
23/04/25 |
Interment BF68 |
250.00 |
|
Current |
2526-1 |
24/04/25 |
Allotment |
20.00 |
|
Current |
2526-10 |
25/04/25 |
Allotment |
20.00 |
|
Current |
2526-19 |
28/04/25 |
Allotment |
20.00 |
|
Current |
2526-35 |
29/04/25 |
Allotment |
10.00 |
|
Current |
2526-32 |
29/04/25 |
Allotment |
10.00 |
|
Current |
2526-21 |
29/04/25 |
Allotment |
10.00 |
|
Earmarked Reserves |
|
04/04/25 |
Bank Interest |
1,403.25 |
|
Current |
|
06/05/25 |
Allotment |
20.00 |
|
Current |
|
06/05/25 |
Wayleave |
34.60 |
|
Current |
2526-9 |
07/05/25 |
Allotment |
10.00 |
|
Current |
2526-38 |
08/05/25 |
Memorial Permit BF68 |
80.00 |
|
Current |
2526-37 |
15/05/25 |
Memorial Permit Y11 |
80.00 |
|
Current |
2526-40 |
16/05/25 |
Additional Inscription BC12 |
25.00 |
|
Current |
2526-36 |
19/05/25 |
EROB & Interment V13 |
450.00 |
|
Current |
2526-13 |
21/05/25 |
Allotment |
10.00 |
|
General Reserves |
|
04/04/25 |
Bank Interest |
114.09 |
Payments
|
Supplier |
Description |
Net |
VAT |
Gross |
|
Instant Ink |
Ink Subscription |
4.57 |
0.92 |
5.49 |
|
Instant Ink |
Ink Subscription |
5.41 |
1.08 |
6.49 |
|
Giff Gaff |
Mobile Phone |
6.67 |
1.33 |
8.00 |
|
Giff Gaff |
Mobile Phone |
6.67 |
1.33 |
8.00 |
|
K Mathieson |
Wages |
1,090.77 |
|
1,090.77 |
|
K Mathieson |
Wages |
1,090.57 |
|
1,090.57 |
|
LFP |
Pension |
368.03 |
|
368.03 |
|
HMRC |
Quarterly Tax & NI |
126.58 |
|
126.58 |
|
Microsoft |
IT Subscription |
18.10 |
3.62 |
21.72 |
|
Microsoft |
IT Subscription |
18.10 |
3.62 |
21.72 |
|
Cutting Edge Services |
Grounds Maintenance |
1,254.00 |
|
1,254.00 |
|
Helping Hands |
Grass Cutting |
2,118.00 |
|
2,118.00 |
|
Scotter Memorial Playing Field |
MUGA Electric |
137.35 |
|
137.35 |
|
LALC |
Annual Membership |
624.34 |
|
624.34 |
|
Scunthorpe & Gainsborough Water Management Board |
Drainage Rate - Allotments |
8.38 |
|
8.38 |
|
Gainsborough Pest Control |
Riverside Visit |
80.00 |
|
80.00 |
|
WLDC |
Defib Service Scheme |
91.67 |
18.33 |
110.00 |
|
WLDC |
Defib Service Scheme |
91.67 |
18.33 |
110.00 |
|
WLDC |
Defib Service Scheme |
91.67 |
18.33 |
110.00 |
|
NKDC |
Cemetery Business Rates |
289.42 |
|
289.42 |
|
Scotter Village Hall |
Building Extension |
25,000.00 |
|
25,000.00 |
|
Amazon 2 |
First Aid Kit |
12.74 |
2.55 |
15.29 |
|
Amazon 1 |
Garden Gloves |
16.59 |
3.29 |
19.88 |
|
Co-op |
Water |
2.87 |
0.58 |
3.45 |
|
Post Office |
Stamps |
27.52 |
|
27.52 |
|
LALC |
Training Scheme |
160.00 |
32.00 |
192.00 |
|
Antony Shaw |
Workbook Set up |
20.00 |
|
20.00 |
|
B K Brooks |
Internal Audit |
450.00 |
|
450.00 |
|
Scotter Village Hall |
Building Extension |
25,000.00 |
|
25,000.00 |
|
Gainsborough Skip Hire |
Allotment Skip |
208.33 |
41.67 |
250.00 |
|
ICO |
Annual Subscription |
52.00 |
|
52.00 |
Start Balance £ 27,805.40
Receipts £131,988.73 (inc transfers from EMR)
Payments £ 58,619.00
End Balance £101,175.13
a.) Confirm Bank Balance and Statements as at 31/05/2025
Co-operative Bank Account - Current – balance £101,175.13
Co-operative Bank Account - Ear Marked Reserve – balance £ 114,835.23
Co-operative Bank Account - General Reserve – balance £15,338.81
b.) Payment for approval
Gainsborough Pest Control - £130.00
RESOLVED to approve the bank reconciliation, agreed bank balances and statements as seen by council. Approved payments.
2506/12 Urgent Highways or Maintenance Matters.
RESOLVED for clerk to report parking on pavements to the local policing team and remind residents on face book.
RESOLVED for Cllr Gilchrist to apply for the Speedwatch team to take part in Lincolnshire Road Safety Partnership Speed Watch Day.
2506/13 Agenda next meeting – to take any items for members.
Feed back from summer fayre.
2506/14 To confirm date of next meeting – 8 July 2025 Extra Ordinary Full Parish Council Meeting.
21 July 2025 Full Parish Council Meeting.
Noted
RESOLVED to close the meeting to the public - (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))
2506/15 To review the purchase documents for Parson’s Field.
RESOLVED to challenge the fencing of points A and B and request clarity on boundary responsibility.
Meeting closed 8.17pm.