DRAFT December 2025 Minutes
Minutes of the meeting for Scotter Parish Council held on 15 December 2025, held at Scotter Village Hall.
Parish Councillors Present: Cllr Paul Boulton (Chair), Cllr John Fardell, Cllr Brian Gilchrist, Cllr David Ward, Cllr David Green, Cllr Karen Ward, Cllr M Woods, Cllr R Hunter, Cllr P Calvert.
Parish Councillors Absent: 0
Vacant Seats: 1
Quorum: 4
In attendance: K Mathieson – Clerk, 1 Members of Public
Public Participation – County Councillor Chris Reeve updated on road repairs.
Cllr Boulton (Chair) opened the meeting at 7.07pm
2512/1 Apologies for Absence.
None
2512/2 To receive dispensations or declarations of interest under the Localism Act 2011.
None
2512/3 To approve as a true record the Full Parish Council Meeting minutes held on 17 November 2025 and sign accordingly.
RESOLVED to accept the minutes as a true record and signed accordingly by the chair of the meeting.
2512/4 Clerks Report and update on matters from the last meeting.
Awaiting reply from Lincolnshire County Council regarding installing visibility mirrors at the junction outside Co-op. Awaiting response from Lincolnshire Wildlife Trust regarding support with Parson’s.
2512/5 Correspondence Items for noting.
LALC News – Circulated by email 24/11/2025
LALC Training Bulletin - Circulated by email 01/12/2025
LCC - Let's talk about County Views, lifestyle services and Lincolnshire's recycling centres consultation – Circulated by email 24/11/2025
WLDC Parish News - Circulated by email 3/12/25
Speed Watch Report - Circulated by email 08/12/2025
RESOLVED to note the items.
2512/6 Correspondence for discussion and or action.
a) Response from Scotter Primary School regarding parking issues – circulated by email 01/12/2025
Noted
b) Archer survey results from Lincolnshire Road Safety Partnership - circulated by email 02/12/2025
Noted
c) Carols on the Green Event request received from Churches Together.
RESOLVED to approve.
2512/7 To discuss the feasibility of entry gateways, including permissions, locations, and cost.
Awaiting on another quote. 4 pairs of gates required at 1.3m height.
2512/8 To approve purchase of 5 tonne of pea gravel for the cemetery driveway.
RESOLVED to purchase direct from the quarry and allow the hours for the maintenance contractor to collect and install.
2512/9 To receive confirmation of the tax base from West Lindsey District Council.
Resolved to request a precept of £74,062.59 which is a 0% increase. Maintenance budget to be adjusted accordingly.
2512/10 To receive an update and any recommendation from the Parson’s Working Group.
A meeting has been sent up to meet the bat specials for advice on species and boxes. The group recommended that 2 information boards would be required. Clerk confirmed these could be provided with funding from Lincolnshire County Council.
RESOLVED for the group to go ahead and clear the scrub area parallel to the MUGA. Meeting of the working group 10.30am on 22/12/25 to review what is involved and allow risk assessment to be produced.
2512/11 Finance update and payments.
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/11/2025 – 30/11/2025
Receipts
04/11/25 CPR Commercials Goosemoor Rent £1,685.20
05/11/25 Lincolnshire County Council Grass Parish Agreement £4,137.02
20/11/25 Cliff Bradley FD V14 Interment Drakes £550.00
20/11/25 Cliff Bradley FD W11 Full and Ashes Interment £1,000.00
21/11/25 Jason Threadgold F Directors Y12 Memorial Theaker £120.00
26/11/25 Cliff Bradley FD U11 2x Ashes Interment - Wilson £500.00
21/11/25 Nisa Christmas Tree Grant Nisa Christmas Tree Grant £1,000.00
20/11/25 Cliff Bradley Memorials V15 Mem Permit £120.00
Payments
Invoice Date Supplier Description Gross
16/11/25 Instant Ink Ink Subscription £6.49
27/11/25 Giff Gaff Mobile Phone £8.00
26/10/25 K Mathieson Wages £1,116.43
25/11/25 K Mathieson Wages £1,116.43
04/11/25 LFP Pension £397.24
23/11/25 Cutting Edge Services Grounds Maintenance £539.00
21/10/25 S Smith & Co Accountant Payroll £18.00
04/11/25 S Smith & Co Accountant Payroll £33.00
12/11/25 Scotter Village Hall Office Rental £650.00
05/11/25 Helping Hands Grass Cutting £2,118.00
11/11/25 Fillingham Christmas trees Xmas trees £384.00
24/11/25 Genuine Centre Ltd Batteries £22.98
17/11/25 Seasons Christmas Outlet Christmas lights £105.95
20/11/25 HP Inc UK Limited Computer Monitor £118.79
Start Balance £49,555.36
Receipts £9,112.22
Payments £6,634.31
End Balance £52,033.27
b.) Confirm Bank Balance and Statements as at 30/11/2025
Co-operative Bank Account - Current – balance £52,033.27
Co-operative Bank Account - Ear Marked Reserve – balance £68,730.39
Co-operative Bank Account - General Reserve – balance £37,976.38
c.) Payment for approval
Will Barker & Co £336.00 inc VAT
Cloud Next £119.98 inc VAT
Cloud Next £60.00 inc VAT
RESOLVED to approve the bank reconciliation, agreed bank balances and statements as seen by council. Approved payments.
2512/12 Urgent Highways or Maintenance Matters.
2512/13 Agenda next meeting – to take any items for members.
Planning Enforcement Query, Parson’s Working Group Update, Village Gateways, Community Survey.
2512/14 To confirm date of next meeting – 19 January 2026
Noted
RESOLVED to move meeting to closed session.
2511/15 To receive quotes for tree surveying for Parson’s Field.
RESOLVED to appoint Tree Generation Independent Advisor with the quote of £840.00
Meeting closed 7.58pm.