January 2026 Minutes
Minutes of the meeting for Scotter Parish Council held on 19 January 2026, held at Scotter Village Hall.
Parish Councillors Present: Cllr Paul Boulton (Chair), Cllr John Fardell, Cllr Brian Gilchrist, Cllr David Ward, Cllr David Green, Cllr Karen Ward, Cllr M Woods, Cllr R Hunter.
Parish Councillors Absent: 1
Vacant Seats: 1
Quorum: 4
In attendance: K Mathieson – Clerk, 3 Members of Public
Public Participation – Chair of Village Hall and Chair of Pre-school gave updates on recent actives. Member of public discussed the upcoming meeting with The Environment Agency.
Cllr Boulton (Chair) opened the meeting at 7.05pm
2601/1 Apologies for Absence.
None
2601/2 To receive dispensations or declarations of interest under the Localism Act 2011.
None
2601/3 To approve as a true record the Full Parish Council Meeting minutes held on 15 December 2025 and sign accordingly.
RESOLVED to accept the minutes as a true record and signed accordingly by the chair of the meeting.
2601/4 Clerks Report and update on matters from the last meeting.
Contractor appointed to carry out the tree survey in Parson has advised they expect to carry out the survey mid February. Cllr Gilchrist, Cllr Fardell, Cllr Woods and clerk to attend the meeting with The Environment Agency. 2 non councillor members of the flood group to also be invited to attend. Lincolnshire County Council response regarding visibility mirrors has been circulated and will be added to February agenda. Planning enforcement notification submitted for North Moor Road.
2601/5 Correspondence Items for noting.
LALC News – circulated by email 22/12/25, 12/01/26
Speedwatch Report- circulated by email 23/12/2025
Lincolnshire Police Update - circulated by email 05/01/2026
Lincolnshire County Council Budget Proposals Consultation - circulated by email 07/01/2026
Rural Services Consultation – Circulated by email on 12/1/2026
Cornerstone Pre Application Consultation for telephone mast - Circulated by email 14/01/2025
RESOLVED to note the items.
2601/6 Correspondence for discussion and or action.
Scotterthorpe Allotments
a) To discuss flooding and consider any action required.
RESOLVED to conduct a land registry search on the area and bring to next meeting.
b) To agree an approach to pest control.
RESOLVED to investigate how other parishes manage pest control. Contact the National Allotment Association for advice.
2601/7 To discuss the specification of entry gateways, including permissions, locations, and cost.
Report from Cllr Karen Ward circulated.
RESOLVED to investigate how the fencings fix into the ground, confirm delivery costs. Contact County Councillor about support with fitting via the community volunteer scheme.
2601/8 To receive an update and any recommendations for decision from the Parson’s Working Group.
Bird boxes are being built by Men In Sheds community group. Clearance has started at the boundary parallel to the MUGA, anyone wanting to volunteer can join the working group on Saturday mornings at 10am.
RESOLVED to purchase 8 bat boxes from Lincolnshire Bat Protection Society at a cost of £260 including fitting. Clerk to obtain quotes for steps to be installed at the MUGA entrance, spec to be agreed with the working group. Working Group to investigate cost to purchase a shredder.
2601/9 To consider a request from a member of the public for a planning enforcement matter.
RESOLVED to submit a planning enforcement enquiry at 26a Gainsborough Road for non permitted demolition of a commercial building and not complying with building or safety regulations during demolition.
2601/10 Update on Community Survey.
RESOLVED to make amendments to the survey as discussed. Poster circulated and approved. Agreed launch date at Easter 26.
2601/11 Finance update and payments.
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/12/2025 – 31/12/2025
Receipts
04/12/25 Cliff Bradley FD V15 Ashes Int, EROB £400.00
24/12/25 Tenant Constable Rent £780.50
29/12/25 Allotment £10.00
29/12/25 Northern Powergrid Wayleave - The Green £1.50
Payments
22/12/25 Instant Ink Ink Subscription £6.49
27/12/26 Giff Gaff Mobile Phone £8.00
09/12/25 LFP Pension £397.24
28/11/25 Microsoft IT Subscription £21.30
28/12/25 Microsoft IT Subscription £21.30
09/12/25 S Smith & Co Accountant Payroll £18.00
17/12/25 S Smith & Co Accountant Payroll £18.00
05/12/25 Wave Water Bill - Cemetery £21.74
05/12/25 Wave Water Bill - Allotments £21.74
10/12/25 SLCC Annual membership £190.00
17/12/25 Screwfix Screws £42.87
15/10/25 Will Barker & Co Lease Goosemoor £336.00
03/02/26 Cloud Next Ltd Email Domain £60.00
31/01/26 Cloud Next Ltd Email hosting £119.98
Start Balance £52,033.27
Receipts £ 1,192.00
Payments £ 1,282.66
End Balance £51,942.61
a.) Confirm Bank Balance and Statements as at 31/12/2025
Co-operative Bank Account - Current – balance £51,942.61
Co-operative Bank Account - Ear Marked Reserve – balance £68,730.39
Co-operative Bank Account - General Reserve – balance £37,976.38
b.) Payment for approval
MUGA Electric Bill - £102.38
LALC Training, Managing Projects - £42.00 inc VAT
RESOLVED to approve the bank reconciliation, agreed bank balances and statements as seen by council. Approved payments.
2601/12 Urgent Highways or Maintenance Matters.
None
2601/13 Agenda next meeting – to take any items for members.
Classic Car Event Approval, Parson’s Working Group Update, Village Gateways, Scotterthorpe Allotments
2512/14 To confirm date of next meeting
RESOLVED to hold an extra ordinary meeting at 7pm on 27th January 2026 to discuss planning application WL/2026/00039
Full Council meeting 16th February 2026.
Meeting closed 8.16pm.