DRAFT June 2026 Minutes
Minutes of the meeting for Scotter Parish Council held on 15 June 2026, held at Scotter Village Hall.
Parish Councillors Present: Cllr Paul Boulton (Chair) Cllr David Ward (Vice Chair), Cllr B Gilchrist, Cllr Karen Ward, Cllr M Woods.
Parish Councillors Absent: 4
Vacant Seats: 1
Quorum: 4
In attendance: K Mathieson – Clerk, 1 Members of public.
Public Participation – County Councillor Chris Reeve advised that the quickest way to report issues is via Fix My Street. Lincolnshire County Council will have a tent at Lincolnshire Show so please pop in and see them if attending.
Cllr P Boulton (Chair) opened the meeting at 7.04pm
2606/1 Apologies for Absence.
Cllr P Calvert.
Noted.
2606/2 To receive dispensations or declarations of interest under the Localism Act 2011.
None.
2606/3 To approve as a true record the Full Parish Council Meeting minutes held on 11 May 2026 and sign by the chair accordingly.
RESOLVED to accept the minutes as a true record and signed accordingly by the chair of the meeting.
2606/4 Clerks Report and update on matters from the last meeting.
Members were advised that due to legislative change their address is no longer a matter for public record and will not be published unless they formally request for it to be. WLDC will automatically redact their current forms so no action is required. Members were reminded it is their responsibility to ensure their declaration of interest forms are up to date.
2606/5 Correspondence Items for noting.
WLDC Parish News – circulated by email 11/05/26 & 08/06/26.
LALC News - circulated by 11/05/26, 27/05/26.
LCC Town and parish council newsletter May 2026 - circulated by email 27/05/26 & 08/06/26.
LALC AGM details - circulated by email 01/06/26.
LALC Training Bulletin - circulated by email 01/06/26.
Speed Watch Reports - circulated by email 09/06/26.
RESOLVED to note the items.
2606/6 Correspondence for discussion and or action.
Email from resident regarding the condition of the road leading from The Green to St Peters Church. Circulated to council by email on 11/05/26.
RESOLVED no action required.
2606/7 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.
Application Number: WL/2026/00515
Proposal: Planning application to remove existing pre-fab garage and erect single storey rear extension, remove side conservatory extension, and raise roof to facilitate loft conversion including front facing dormers.
Location: 23 ST PETERS ROAD SCOTTER GAINSBOROUGH DN21 3SQ.
RESOLVED to respond with no comment.
2606/8 Flooding Working Group Update.
RESOLVED for Clerk to circulate the modelling information to all members and Cllr C Reeve.
2606/9 To consider adoption of a draft training policy.
RESOLVED to defer.
2606/10 To discuss and consider any actions required for Parsons Field including the tree survey and woodland management plan.
RESOLVED for clerk to complete the Agent Authority Form on behalf of the council. Benches to be fitted by maintenance contractor once the ground anchors are received, Cllr Gilchrist to confirm the location. Pass the tree surveyors comments to the neighbour regarding a tree on their property. Quotes to be obtained for the work required as per the tree survey.
2606/11 To review the current position of the gateway entry fences.
RESOLVED to send email to Cllr Reeve requesting support with fitting the gateways from the community pay back scheme.
2606/12 To receive an update on the community grant request from Scotter War Memorial Playing Field Association and consider any actions.
RESOLVED to defer.
2606/13 To discuss the broken flower box at Kirton Road Hill and consider options for removal and or replacement.
RESOLVED to contact Lincolnshire County Council and request reinstatement of the original barrier. Obtain quotes for replacement composite flower box.
2606/14 To discuss recent damage and repairs to Scotter War Memorial.
Clerk confirmed permission was not sought by the resident that has attempted repairs on the broken surround of the memorial. The White Swan did not reply to the email requesting they view the CCTV but they did inform the maintenance contractor verbally that the CCTV had been reviewed and there was nothing showing that could explain the damage. Having viewed the repair it would appear a temporary fix, further action required as per the original planned works.
RESOLVED for Cllr Boulton to work with the maintenance contractor to carry out full repairs. Any material cost authorised within the war memorial budget.
2606/15 Finance update and payments.
a) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/04/2026 – 31/05/2026.
Receipts, amounts in £
01/04/26 Precept 73,963.00
01/04/26 Precept Grant 100.00
2627-29 08/04/26 Allotment 15.00
2627-26 08/04/26 Allotment 15.00
2627-17 08/04/26 Allotment 15.00
2627-11 08/04/26 Allotment 15.00
2627-28 08/04/26 Allotment 15.00
2627-7 08/04/26 Allotment 30.00
2627-16 08/04/26 Allotment 30.00
2627-4 08/04/26 Allotment 30.00
2627-8 09/04/26 Allotment 15.00
2627-18 09/04/26 Allotment 30.00
2627-35 10/04/26 Allotment 15.00
2627-32 10/04/26 Allotment 15.00
2627-10 10/04/26 Allotment 30.00
2627-33 13/04/26 Allotment 15.00
2627-22 13/04/26 Allotment 30.00
2627-15 14/04/26 Allotment 15.00
2627-27 15/04/26 Allotment 15.00
2526-62 20/04/26 Memorial permit 55.00
2526-63 20/04/26 Memorial permit 120.00
2627-13 22/04/26 Allotment 15.00
2627-21 22/04/26 Allotment 15.00
2627-5 23/04/26 Allotment 30.00
2627-19 24/04/26 Allotment 15.00
2627-24 27/04/26 Allotment 15.00
2627-12 27/04/26 Allotment 15.00
2627-25 27/05/26 Full Interment BF32 350.00
2627-37 08/05/26 EROB Full Interment W12 550.00
2627-26 05/05/26 Allotment 30.00
2627-1 05/05/26 Allotment 45.00
2627-2 19/05/26 Allotment 15.00
2627-23 19/05/26 Allotment 30.00
2627-30 19/05/26 Allotment 15.00
2627-3 14/05/26 Allotment 15.00
2627-14 14/05/26 Allotment 15.00
2627-20 14/05/26 Allotment 15.00
2627-25 14/05/26 Allotment 30.00
2627-31 14/05/26 Allotment 15.00
2627-36 14/05/26 Allotment 15.00
19/05/26 Wayleave 34.60
75862.60
Payments, amounts in £
Instant Ink 6.49 Stationary & Printing 21/04/26 Card
Instant Ink 6.49 Stationary & Printing 22/05/26 Card
Giff Gaff 8.00 Telephone 27/04/26 Bacs
Giff Gaff 8.00 Telephone 27/05/26 Bacs
K Mathieson 1,116.43 Salaries 05/05/26 Bacs
K Mathieson 1,116.43 Salaries 27/05/26 Bacs
LPF 397.24 Pension 15/04/26 Bacs
LPF 305.67 Pension 05/05/26 Bacs
HMRC 528.29 Salaries 23/04/26 Bacs
Microsoft 21.30 IT Support 29/04/26 Card
Microsoft 21.30 IT Support 29/05/26 Card
Cutting Edge Services 1,111.00 Village Person/Contract 27/05/26 Bacs
S Smith & Co Accountant 18.00 Audit/Accountancy 28/04/26 Bacs
S Smith & Co Accountant 36.00 Audit/Accountancy 28/04/26 Bacs
S Smith & Co Accountant 18.00 Audit/Accountancy 27/05/26 Bacs
Wave 19.01 Other 01/04/26 Bacs
Wave 19.01 Water Rates 01/04/26 Bacs
Scotter Memorial Playing Field 122.29 MUGA Electrics 28/04/26 Bacs
NKDC 287.30 Non Domestic Rates 01/04/26 Bacs
WLDC 114.00 Defibrillators 15/04/26 Bacs
WLDC 114.00 Defibrillators 15/04/26 Bacs
WLDC 114.00 Defibrillators 15/04/26 Bacs
LALC 222.00 Training - Staff 28/04/26 Bacs
LALC 648.96 Subscriptions & Memberships 28/04/26 Bacs
Scunthorpe & Gainsborough Water Management Board 8.78 Drainage Rates C/G 28/04/26 Bacs
Anthony Shaw 20.00 IT Support 28/04/26 Bacs
Gainsborough Pest Services 80.00 River Bank Maintenance 28/04/26 Bacs
Amazon 1 28.56 Park Repairs & Maintenance 01/05/26 Bacs
Amazon 1 26.99 Park Repairs & Maintenance 01/05/26 Bacs
Scotter Village Hall 650.00 Office Hire/Meeting Room Hire 27/05/26 Bacs
7193.54
Start Balance £37,005.08
Receipts £75,862.60
Payments £7,193.54
End Balance £105,674.14
a.) Confirm Bank Balance and Statements as at 31/05/2026
Co-operative Bank Account - Current – balance £105,674.14
Co-operative Bank Account - Ear Marked Reserve – balance £69,123.59
Co-operative Bank Account - General Reserve – balance £38,193.64
b.) Payments for approval.
SWMPFC MUGA Electric - £54.09
Tree Generation - £840.00
Jacs (uk) Ltd – £5,186.40
RESOLVED to approve the bank reconciliation, agreed bank balances and statements as seen by council. Approved payments.
2606/16 Urgent Highways or Maintenance Matters.
None
2606/17 Agenda next meeting – to take any items for members.
Deferred items, Parson’s update, flooding.
2606/18 To confirm date of next meeting – 20 July2026
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2)).
RESOLVED to move to closed session.
2606/19 To review quotes for Parsons Field steps.
RESOLVED Cllr Boulton to engage with contractor providing quote for metal steps and bring quotes to next meeting.
Meeting closed 8.06pm.