July 2026 Minutes
Minutes of the meeting for Scotter Parish Council held on 20 July 2026, held at Scotter Village Hall.
Parish Councillors Present: Cllr Paul Boulton (Chair) Cllr David Ward (Vice Chair), Cllr Brian Gilchrist, Cllr Karen Ward, Cllr Michaela Woods, Cllr David Green, Cllr Rachel Hunter, Cllr John Fardell.
Parish Councillors Absent: 0
Vacant Seats: 2
Quorum: 4
In attendance: K Mathieson – Clerk, County Councillor Chris Reeve, 11 Members of public.
Public Participation – Members of the public asked for clarity regarding the removal of goal posts in Rookery and Elizabeth Close Park. County Councillor Chris Reeve advised he has a grant pot that local organisations can access. District Councillor Karen Carless sent an update which was read out.
Cllr P Boulton (Chair) opened the meeting at 7.08pm
2607/1 Apologies for Absence.
None
2607/2 To receive dispensations or declarations of interest under the Localism Act 2011.
None.
2607/3 To approve as a true record the Full Parish Council Meeting minutes held on 15 June 2026 and sign by the chair accordingly.
RESOLVED to accept the minutes as a true record and signed accordingly by the chair of the meeting.
2607/4 Clerks Report and update on matters from the last meeting.
The missing barrier at the snicket on Kirton Road has been reported and Lincolnshire County Council have advised they are planning to replace it. Maintenance team will arrange for the removal of the flower box once the barrier is re-installed. Following the purchase of the entry gateways using Community Infrastructure Levey funds, the funds are now spent.
2607/5 Correspondence Items for noting.
Village hall meeting minutes and agenda
LCC, Public Rights of Way Grass Cutting Schedule – circulated by email 22/6/26
Update from Inspector 1144 Head at Lincs Police – circulated by email 23/06/2026
LALC News - circulated by email 29/06/2026
Lets Talk Lincolnshire , Adult advocacy consultation - circulated by email 30/6/2026
LCC Town and parish council newsletter June 2026 - circulated by email 30/06/2026
Speedwatch figures for June from SIDs on A159 - circulated by email 08/07/2026
RESOLVED to note the items.
2607/6 Correspondence for discussion and or action.
Resident email regarding asbo on riverside – circulated by email on 22/06/2026
Council discussed the matter and commended the resident for reporting to the police as this is the correct method. Lincolnshire County Council have been recruiting and have advised that Scotter Rural will be getting a new PCSO, details to follow. The council don’t have any resources to police areas therefore RESOLVED no action required.
2607/7 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.
Application Number: WL/2026/00555 Valid Date: 17/06/2026
Proposal: Planning application for 1no. proposed detached self-build dwelling.
Location: 3 NORTH MOOR ROAD, SCOTTER, GAINSBOROUGH, DN21 3HT
RESOLVED to respond asking that consideration for the installation of the pedestrian footpath to the front of the property be taken into account under this application.
2607/8 Flooding Working Group Update. To consider inviting Scunthorpe and Gainsborough Water Management Board to the September Parish Council meeting to discuss options for working towards flood alleviation together.
RESOLVED to invite Scunthorpe and Gainsborough Water Management Board to the September Parish Council meeting.
2607/9 To consider adoption of a draft training policy.
RESOLVED to adopt as presented.
2607/10 To discuss the placement of unauthorised equipment in council owned parks taking into consideration the emails received from residents and advice from Lincolnshire Association of Local Councils. To review the Goal Risk Assessment and consider adopting the Draft Unauthorised Items on Council Land Policy and discuss if fixed goals are a feasible alternative and review quotes.
Following review of the risk assessment relating to privately-owned equipment left on council-owned recreation land. Having considered its duties as landowner and occupier, together with its responsibilities to manage the recreation ground safely, the Council resolves that privately-owned portable play or sports equipment shall not be left on council-owned recreation land without the Council's written permission. RESOLVED to adopt the Unauthorised Items on Council Land Policy. Clerk authorised to spend up to £1,500 to purchase and instal one goal at Rookery Park and one goal at Elizabeth Close Park, if sufficient funds remain authority to purchase and instal an appropriate ball stop net and posts at Rookery Park.
2607/11 To review the current financial positions of reserves and under spend from financial year of 2025/26 and decide if to reallocate to ongoing of future projects. Giving consideration to Agenda items 13,14 & 15 in conjunction with this agenda item.
Clerk ran through the earmarked reserve and underspend report. Following discussion on agenda item 13, 14 and 15 RESOLVED to allocated the underspend to Parson’s Field and be earmarked accordingly.
2607/12 To receive further quotes for the community grant request from Scotter War Memorial Playing Field Association and consider any actions.
RESOLVED to fund the costs of new wooden posts throughout and new fence panels along the section to the school entrance.
2607/13 To receive and consider a funding request from Scotter Primary School for the purchase of 2 emergency use allergy pens at a cost of £64.23 + VAT each.
RESOLVED to fund the purchase of 2 emergency use allergy pens and allocated the funds from the unallocated bank interest held in the ear marked account.
2607/14 To receive and consider an email from Scotter Village Hall Committee stating their intention to apply for 50% of the community grant fund for the next 3 years and request for any further support available for funding towards the full resurface of the village hall car park.
RESOLVED to thank the village hall committee for advising of their intentions and advised that they will be required to apply annually through the normal grant process as outlined in the grant policy.
2607/15 To discuss and consider any actions required for Parsons Field and update on ongoing matters.
10 further bird boxes are nearly ready to be installed. The benches have now been installed overlooking the MUGA. Clerk to advertise for volunteers. The working group are to investigate the placement/material and design of the new gate, taking into account accessibility.
2607/16 To review the current position of the gateway entry fences.
Gateways have been delivered and are in storage. Councillor Karen Ward is meeting with highways to agree the locations. RESOLVED for clerk to investigate approved contractors and obtain quotes for installation.
2607/17 Finance update and payments.
a) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/06/2026 – 30/06/2026.
Receipts £
2627-26 29/06/26 Constable Rental 6 months 780.50
2627-39 23/06/26 Goosemoor Rental 12 months 1,685.20
Payments £
Instant Ink Printing 6.49 22/06/26
Giff Gaff Telephone 8.00 29/06/26
K Mathieson Wages 1,116.43 29/06/26
LPF Pension 305.67 09/06/26
Microsoft Subscription 21.3 29/06/26
Cutting Edge Services Grounds Maintenance 1,430.00 09/06/26
Wave Water Bill - Allotments 25.72 23/06/26
Wave Water Bill - Cemetery 25.54 29/06/26
Scotter Memorial Playing Field MUGA Electric 54.09 23/06/26
S Heath Bedding Plants 148.00 02/06/26
B K Brooks Internal Audit Fee 525.00 02/06/26
Marmax Recycled Products Benches 1,032.00 08/06/26
Earth Anchors Ltd Bench fixing kits 111.60 10/06/26
Allotment Association Annual Subscription 85.00 17/06/26
ICO Annual Subscription 52.00 22/06/26
Tree Generation Survey Parsons 840.00 23/06/26
Jacs (UK) Ltd Entry gateways 5,186.40 23/06/26
Scotter Bowls Club Community Grant 83.40 24/06/26
Scotter Tennis Club Community Grant 347.97 24/06/26
Scotter Methodist Chapel Community Grant 320.47 24/06/26
Start Balance £105,674.14
Receipts £ 2,465.70
Payments £ 11,725.08
End Balance £ 96,414.76
a.) Confirm Bank Balance and Statements as at 30/06/2026
Co-operative Bank Account - Current – balance £96,414.76
Co-operative Bank Account - Ear Marked Reserve – balance £69,123.59
Co-operative Bank Account - General Reserve – balance £38,193.64
RESOLVED to approve the bank reconciliation, agreed bank balances and statements as seen by council. Approved payments.
2607/18 Urgent Highways or Maintenance Matters.
RESOLVED to report to HSE the asbestos dumped on Messingham Road. Clerk to investigate the bins on Riverside as they are overflowing after the weekends.
2607/19 Agenda next meeting – to take any items for members.
Community survey,
2607/20 To confirm date of next meeting – 21 September 2026
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2)).
RESOLVED to move to closed session.
2607/21 To review quotes for Parsons Field steps.
RESOLVED to defer.
2607/22 To consider the quotes provided for tree works in Parson’s Field and appoint a contractor.
Council reviewed the 3 quotes provided and RESOLVED to approve the quotes from Ricks Grass and Tree Services for £1300+vat.
Meeting closed 8.31pm.