November 2020 Minutes
Minutes of the Full meeting of Scotter Parish Council held on Monday 9 November 2020, at Scotter Village Hall and virtually via Zoom
Parish Councillors Present: Cllrs Rev J Harper, M Armstrong, H Collins, P Wood
District Cllrs Present: Cllr Clews / Cllr Snee / Perraton Williams
In attendance: Members of Public 51
Public Participation
Resolved to Approve - Extend Public Participation to 50 mins
Resident 1 raised concern with the state of the River Eau and believes that it is being neglected.
Cllr Harper - responded that there is a Flooding and Drainage Sub Committee and also updated that Sir Edward Lee is writing to Head of Environment Agency.
Resident 2 – updated on Gainsborough Road / South Cliff Road, 2m triangle of land at bottom of garden.
Resident 3 – wanted assurance from the council if they are to suspect any criminal offences have been committed from previous council administration that all matters will be referred to relevant authorities.
Resident 4 – Owns local grass maintenance business wished to express interest in any verges and grass cutting any tender opportunities
Statements were given to council, from the 7 Co-Option Candidates
Cllr Harper opened the meeting at 20:03
2010/001 Apologies for Absence: none
2010/002 Declarations of interest (existence & nature) with regards to items on the Agenda. Note any dispensations given
Cllr J Harper – 2010/012 Item A and B – Personal Interest and any matters arising relating to EAU Community Centre and Scotter Library
Cllr H Collins – 2010/012 Item A and B– Personal Interest
Cllr M Armstrong – 2010/012 Item A and B– Personal Interest
Cllr P Wood – 2010/012 – Item A and B– Personal Interest
2010/003 Approval of Public Interest Meeting and Full Parish Council Meeting minutes held on 5 October 2020: Resolved to Approved
2010/004 Approval of Extraordinary Parish Council Meeting minutes held on 28 October 2020: Resolved to Approve – subject to Amendment date is incorrect to be changed to October
2010/005 District Councillors Report
Cllr L Rollings – mentioned about the amazing turn out of public for the meeting and expressed that it was a shame that the election was called as we could have had a full council to pursue matters forward.
Cllr L Rollings stated as Chair of the overview and scrutiny meeting for WLDC they are in full support the flooding issues and water management – the group have invited Environment Agency to attend and speak.
Climate change strategy – massive issue with speeding traffic and the effect that this speed has on the environment – in talks to introduce a 20 is plenty campaign.
Planning - On 10/11/2020 there is scheduled a Planning meeting with WLDC –we are keen that the council deals with the public in a way that they are happy with. There is a new head of Planning – Sally Grindrod-Smith. Workshop is planned to discuss planning issues.
Cllr Snee stressed the importance of reporting Flytipping via WLDC website or Fix my street, as all inceidences must be recorded and collected and actioned by WLDC
In response to the Kirton in Lindsey HRC site – The issue is with Lincolnshire County Council making a cross border agreement with North Lincs unfortunately this has not yet been raised. Residents can purchase permits annually, if they wish to use the North Lincs sites.
Cllr C Perraton-Williams – Updated on the Roadworks, the site manager is confident will be finished before Christmas, it is expected that the will soon move to a traffic lights system – thanks to residents for patience
2010/006 Chair’s Report
Cllr Harper updated that since last meeting he has been in contact with Sir Edward Leigh Re:Flooding issues
Attended a Zoom meeting with residents’ that have concerns about Scotter Neighbourhood Plan – This matter has been escalated to West Lindsey District Council for their input
Met with Chair of Playing Field –re: maintenance and precept grant matters.
Shortlisted and Interviewed 9 applicants for role of Clerk and RFO – with fellow Councillors Collins and Armstrong.
Met with Tree surgeon and residents re: cemetery trees concerns
Attended 2 Training sessions with LALC – Cllr Harper also recommend that all Cllrs sign up and undertake the training.
Continue to make better use of Social media to make residents aware of goings on
And finally Cllr Harper expressed Thanks to interim clerk for all the support offered since Late Aug, likely to be Interim Clerks last meeting this evening.
2010/007 Clerk’s Report: Resolved to Approved
2010/008 Planning for Consideration
141856 - Planning application for single storey front extension, 1 Highfield Cottage Kirton Road Scotter DN21 3JA
https://planning.west-lindsey.gov.uk/planning/details.asp?id=141856&nb=1#content
Resolved to Approve - No Objections
2010/009 Planning for Noting
Planning Permission GRANTED – 141690 Planning application to erect detached double garage, 53 Gainsborough Road Scotter Gainsborough DN21 3RU – Resolved as NOTED
Planning Permission GRANTED - 141625 Land Off Susworth Road Scotter Gainsborough DN21 3JN – Resolved as NOTED
2010/010 Finance update and payments
Parish Account payment schedule as previously circulated – Resolved to Approve
Confirm Bank Balance and Statements seen by council – Resolved to Approve as seen
2010/011 Correspondence or Items for noting
Update of Clerk and RFO Appointment – Resolved to Approve appointment of new Clerk K Mathieson
2010/012 Correspondence or Items for action / discussion
To receive Co-option Applications from Alex Johns, Mark Powell, Baljunder Kaila, Martin Ely, David Green, Paul Boulton and Colin Wotherspoon – Resolved to Accept
To vote and approve Co-opted member to be appointed – Cllr voted that this item is to be moved to private matters – this decision has been made against Clerks Advice to hold in public.
Following votes were taken in private matters:
|
Round 1 of Voting |
Round 2 of Voting |
|
A Johns – 3 votes M Powell – 2 Votes B Kaila – 3 Votes M Ely – 0 Votes D Green – 0 Votes P Boulton – 1 Vote C Wotherspoon – 1 Vote |
A Johns - 1 vote B Kaila – 3 votes |
Resolved to Approve Co-Option of Baljinder Kaila.
To discuss increase of Litter in the village – email concern – re litter in the village – Resolved to Approve Scotter to organise to take part in Great British Spring Clean in April / May 2021.
To discuss management of allotment payments – Resolved to Approve – to be added to 2021 Action plan
To receive quotation for Village Christmas Tree and approve preferred supplier – Resolved to Approve Fillingham Xmas trees as supplier due to size required.
To receive quotations of Christmas Tree Lights and approve preferred supplier – Resolved to Approve budget of £40 Coloured Lights.
For discussion – Land at 53 Gainsborough Road – back in July had agreed to do a site visit consult with the objectors on south cliff road – Advice from WLDC about the issue his advice to council do hold public consultation to allow all parties concerned to address the council. Open Transparent and public so all view can be expressed.
Resolved to Approved – any decision making will be Paused to allow for full consultation with all parties involved.
Use of Household Recycling Centre – Kirton in Lindsey – Resolved to Approve – Letter to ben sent to WLDC to ask them to reconsidered Reciprocal Agreement with North Lincolnshire Council for Assessing Kirton in Lindsey HRC
Village Newsletter - Cllr Harper proposed exploration a reintroduction of Village Newsletter – Resolved to Approve to be added to 2021 Action plan.
2010/013 To approve arrangement and payments for village maintenance and inspections
Lincolnshire County Council – Licence Application Fee £40 – putting up speed watch signage
21:02 resolved to allow public member to discuss.
21:03 reopened
Resolved to Approve the payment of Licence application fee.
ROSPA – Playing Field Equipment Annual Inspection – Resolved to approve
MUGA Footpath and Recreational Field Maintenance - Resolved to Approve – Cllr Harper and Cllr Wood to arrange a site visit to look at the footpath and maintenance.
MUGA Lights – Resolved to Approve – lights to be switched off during Lockdown.
2010/013 Sub Groups, Community Clubs and Associations Items for Update or Discussion
Drainage and Riverside – No updated
Community Speed Watch –Resolved to approve to close the meeting to allow Brian Gilcrest to address the Council
21:09 meeting closed
Brian Gilchrist addressed the meeting Thank for approving the licence fee, this will help to speed up the process of implementing signages etc.
The Flashing signs will involve another licence fee to LCC highways – lampposts etc
Currently there are only 4 members of the Community Speed Watch group at moment – please get in touch get in touch with the clerk or chair. Scotter Parish Speed watch group on national site.
21:12 Re-opened
Cemetery and Allotments – No Updates
Village Hall – No Updates
Scotter Forward – No Updates
Scotter Pre-school – No Updates
Eau Centre and Scotter Library – No Updates
2010/014 Urgent Highways or Maintenance Matters
Discuss Drains on Riverside – not on WLDC Schedule of works
2010/015 Agenda next meeting – to take any items from members
2010/016 To Confirm Date of Next Meeting – 7 December 2020
Cllr Harper duly closed the meeting for Confidential Matters at 21:17