February 2024 Minutes
Minutes of the meeting for Scotter Parish Council held on 19 February 2024, held at Scotter Village Hall.
Parish Councillors Present: Cllr Kevin Watson (Chair), Cllr Paul Boulton, Cllr Rachel Hunter, Cllr Dave Ward, Cllr Bali Kaila
Parish Councillors Absent: 3
Vacant Seats: 2
In attendance: K Mathieson – Clerk, District Cllr Lesley Rollings, 3 Members of Public,
Public Participation
District Cllr Lesley Rollings advised that Scunthorpe and Gainsborough Water Management Board have been in talks with the Environment Agency and have agreed to work together to provide maintenance for the River Eau. The EA have agreed to fund maintenance works to be carried out by S&GWMB to a value of £32,000. This is a step in the right direction as it sets a precedent for collaborative working and funding for the future.
Chair of the Village Hall Committee advised they are investigating online booking systems. Heating costs are expected to triple over the next year. They will be looking to patch repair the car park over the summer holidays.
Speedwatch advised that they are now very short of volunteers and help is required with recruitment. The original SID needs some maintenance and they will obtain quotes for consideration.
Cllr Watson (Chair) opened the meeting at 7.22pm
2402/1 Apologies for Absence.
Apologies received from Cllr Wotherspoon, Cllr Palmer-Powell and Cllr Green
Apologies noted.
2402/2 To receive dispensations or declarations of interest under the Localism Act 2011.
Cllr Hunter declared an interest in agenda item 7a
2402/3 To approve as a true record the Full Parish Council Meeting minutes held on 18 December 2023 and sign accordingly.
Resolved to accept the minutes as a true record and duly signed by the Chair of the meeting.
2402/4 Clerks Report and update on matters from the last meeting.
Notification has been sent to WLDC that Cllr Thomas and Cllr Johns have resigned their seats on the parish council. All the contractors have been paid in full for the Rookery Park Renovation and the necessary arrangements are being made to process the refund from the grant and vat. Confirmed that one plot at Scotterthrope has now been divided in 4 quarters as a trial. Community Questionnaire has been devised and has started to be circulated.
2402/5 Correspondence Items for noting.
Speed watch report for December and yearly figures – circulated by email 03/01/24
WLDC Parish News – circulated by email 03/01/2024
WLDC Meeting Agenda link – circulated by email 17/01/2024
WLDC Standards Committee Vacancy – circulated by email 17/01/2024
Lets Talk Lincolnshire – Devolution information – circulated by email 18/01/24
Lets Talk Lincolnshire – Budget & Council Tax Proposals – circulated by email 22/01/24
LCC Town and Parish News – budget and council tax proposals 24/25- circulated by email 25/01/2024
LALC News and Training Bulletin – circulated by email 29/01/2024, 12/02/2024
Lincolnshire Environmental Crime Partnership, Info on Waste Crime – circulated by email 29/01/2024
LCC Town and Parish Newsletter, January 2024 – circulated by email 31/01/2024
Lincs Police – Neighbourhood Policing Booklet and area update – circulated by email 01/02/2024
LCC – Planning Applications Consultations Information – circulated by email 06/02/2024
Speed watch report January 2024 – circulated by email 08/02/2024
WLDC Vacancy, Volunteer Code of Conduct Standards - circulated by email 12/02/2024
Personnel Draft Minutes, for information purposes
Resolved to note the items.
2402/6 Correspondence items for discussion and or action.
a) Lincolnshire Neighbourhood Policing Parish Council Engagement Session – 6pm 4th July 24. To decide a member to attend.
RESOLVED to defer until nearer the time.
b) Kcom response to complaints – circulated by email 05/02/2024
RESOLVED for clerk to send photos sent by councillors to KCom and post on facebook advising residents to do the same.
c) Lincolnshire Neighbourhood Policing Parish Council Engagement Session on Road Safety – 20th Feb 24 6pm. To decide a member to attend - circulated by email 05/02/24
RESOLVED to ask speed watch co-ordinator to attend.
d) Scotter Community Forum, Questionnaire re: Summer Fayre - circulated by email 23/01/2024
RESOLVED to respond with the equipment we have to offer and Cllr Hunter will volunteer on the day.
e) Proposed TRO, yellow lines on Church Lane – To ratify the response already sent due to the deadline of 26/01/2024
RESOLVED to ratify the response.
2402/7 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.
a) Planning application – 147826
Planning application to erect detached double garage.
12, High Street, Scotter, Gainsborough, Lincs, DN21 3TW
RESOLVED to submit no comment.
b) Planning application – 147856
Planning application for proposed new dormers and external alterations.
77, Gainsborough Road, Scotter, Gainsborough, Lincolnshire, DN21 3RU
RESOLVED to submit no comment.
c) Planning Application – 147701 To note response already made due to deadline date.
Planning application for proposed alterations to front elevation, including replacement windows, new walls, railings, access gates, fencing and reinstate balcony to first floor.
13, High Street, Scotter, Gainsborough, Lincolnshire, DN21 3TN
The Parish Council made the observation that the proposed boundary height is not in keeping with the street scene of the village along High Street.
Noted
d) Planning Application – 147912 Received after the agenda was set.
Planning application for first floor extension, loft and part garage conversion
2 Beechwood Drive, Scotter, Gainsborough
RESOLVED to submit no comment.
e) Planning Application – 147915 Received after the agenda was set.
Planning application for the erection of 1no. two storey detached dwelling with garage and orangery, the renovation of existing granny flat/summer room and the renovation and extension of a granary/workshop and covered garage space to form 1no. new dwelling being variation of condition 3 of planning permission 146066 granted 30 March 2023 re: amendments to approved new dwelling.
12-14 High Street Scotter Gainsborough DN21 3TW
Cllr Hunter declared an interest in this matter and therefore did not take part in any discussion or vote.
RESOLVED to submit no comment.
2402/8 Flooding Group Update
Following advice from District Cllr Lesley Rollings in the public session it was
Proposed, seconded and Resolved to write to Scunthorpe & Gainsborough Water Management Board to thank them for their help so far and ask, if they could share a schedule of works and time frame that has been agreed with the EA. Ask for their help in liaising with the EA regarding an ongoing blockage that has been reported numerous times but no action taken.
2402/9 To appoint the internal auditor for the financial year 2023/24
RESOLVED to appoint Brian Brooks.
2402/10 To receive an update of the Community Day and Annual Parish Meeting on 9th March 2024. To consider approval of £50 towards refreshments and discuss councillor attendance at the event.
RESOLVED to approve £50 for refreshments and for all members to attend at some point throughout the day where possible.
2402/11 To receive an update on the Rookery Park renovation. Approve new sign for Rookery Park, to include FCC funding logo. To consider purchase of new bin and seating/benches.
RESOLVED to agree the purchase of new sign and agreed purchase of 2 benches and 1 bin. Expenditure to be taken from ear marked reserves held for Rookery Park.
2402/12 To consider the purchase of a new defibrillator and cabinet from WLDC under their scheme for a cost of £400 and choose a possible new location at the village hall.
RESOLVED to approve. To be relocated to the front of the village hall.
2402/13 To review the existing arrangements for emptying the litter bins on the Playing Field and consider if any changes required.
RESOLVED to request that the Playing Field Committee add signage to the litter bins asking for no dog waste and increase the amount of dog waste bins that are emptied by WLDC. Advise grounds person that if the litter bins contain dog waste he is under no obligation to empty them.
2402/14 To give approval for a charity report and associate costs to be carried out on Parsons Field.
RESOLVED to approve.
2402/15 To review tree survey quote and consider approval.
RESOLVED to approve quote of £580 provided by Steve Vessey.
2402/16 Finance update and payments.
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/12/2023 – 31/12/2023
b.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/01/2024 – 31/01/2024
c.) Confirm Bank Balance and Statements as at 31/01/2024
Co-operative Bank Account No 61038985 – balance £51,218.20
Co-operative Bank Account No 61797792 – balance £97,958.06 Ear Marked Reserves
Co-operative Bank Account No 61797404 – balance £14,980.30 General Reserves
d.) Payments for approval
LALC Annual Fees, approval for payment in April 24 - £658.74 & £198.00 for training scheme
SWMPFA, MUGA electric £254.54
WLDC, Defibrillator Annual Maintenance Membership - £275.00
Proposed, Seconded and RESOLVED to approve the bank reconciliation which was duly signed by the Chair, agreed bank balances and statements as seen by council and approve payments.
2402/17 Urgent Highways or Maintenance Matters.
None. Any issues please use FIX MY STREET.
2402/18 Agenda next meeting – to take any items for members.
Co-option
2402/19 To Confirm Date of Next Meeting – 18 March 2024.
Confirmed.
Meeting closed 8.35pm.