June 2024 Minutes
Minutes of the meeting for Scotter Parish Council held on 17 June 2024, held at Scotter Village Hall.
Parish Councillors Present: Cllr Kevin Watson (Chair), Cllr David Green, Cllr Dave Ward, Cllr Rachel Hunter, Cllr B Kaila, Cllr P Boulton
Parish Councillors Absent: 2
Vacant Seats: 2
In attendance: K Mathieson – Clerk, 5 Members of Public,
Public Participation
Chair of the Village Hall Committee advised that KCom have carried out a survey for the provision of broadband and they are moving forward with installation. They have had quotes for the toilets to be refurbished and will be investigating grant funding.
Chair of the Playing Fields Committee advised the plans for the Summer Fayre are progressing and everyone is looking forward to bringing this event to the village.
Pre-School are continuing with funding bids. The recent lottery application was not successful but they still have other avenues to pursue.
Scotter Forward advised that the Classic Car Event was a success and raised £200 more than last years. The next event is the Duck Race on 6th July.
Cllr Watson (Chair) opened the meeting at 7.09pm
2406/1 Apologies for Absence.
Cllr Wotherspoon
2406/2 To receive dispensations or declarations of interest under the Localism Act 2011.
None
2406/3 To approve as a true record the Full Parish Council Meeting minutes held on 18 March 2024 and sign accordingly.
RESOLVED to accept the minutes as a true record.
2406/4 To consider any applications received for co-option onto the council.
None received.
2406/5 Clerks Report and update on matters from the last meeting.
New planters now in place, benches will be ordered next. Request for one of the new benches to be dedicated to the lollypop man to be added to the next agenda.
Digging has started again in Parson’s Field. Parson’s is checked regularly and as soon as any digging is found it is levelled straight away. No other risk management problems to report.
2406/6 Correspondence Items for noting.
Lalc News – Circulated by email
Lincolnshire Road Safety Partnership Newsletter - Circulated by email 11/06/24
LCC Police, monthly crime figures - circulated by email 11/06/24
Speed Watch Report May – circulated by email 11/06/24
RESOLVED to note the items.
2406/7 Correspondence Items for action / discussion
Letter from resident asking for investigation into maintenance of areas around her property. Circulated 06/06/2024
Following discussion RESOLVED Approval given for the Clerk to conduct a land registry search to confirm the boundaries of the property and advise the resident accordingly.
2406/8 To review the following policies
a) Equal Opportunities
b) Grants Policy
RESOLVED to approve without amendment.
2406/9 To decide a date for the outdoor cinema event.
RESOLVED to book for 21/09/24 or 28/09/24 depending on the cinema companies availability. Clerk to conduct a face book poll for film options. Approval given for pre-school to have a stall for fundraising at the event.
2406/10 To consider a remembrance garden area within the cemetery, any relevant rules and regulations for update in the cemetery policy.
RESOLVED to defer to next meeting to allow council time to visit the area and Clerk to provide a report.
2406/11 Parson’s Field – To discuss any outstanding matters and agree any required actions.
RESOLVED
Clerk to contact solicitors and estate agents for a completion date and check if the access path is within the area to be purchased.
Clerk to investigate the presence of Himalayan Balsam and the implications of it’s presence.
Clerk to purchase new ‘steep drop’ signs.
Clerk to purchase new gate lock for vehicle access gate.
Clerk to write to the resident requesting that garden waste and grass cuttings are not dumped over the fence into the area.
2406/12 Parish Plan Review
Presentation given by the members of the Community Forum Group, Scotter Forward and Clerk.
RESOLVED for the presentation to be circulated. Clerk to draft an action plan which will become the new Parish Plan. Clerk to contact all the people who answered that they would be interested in volunteering.
2406/13 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/05/2024 – 31/05/2024
Receipts
Current 2425-25 13/05/24 Allotment 20.00 Chq Allotments
Current 2425-32 13/05/24 Allotment 10.00 Chq Allotments
Current 2425-29 13/05/24 Allotment 20.00 Cash Allotments
Current 2425-21 13/05/24 Allotment 10.00 Cash Allotments
Current 2425-2 13/05/24 Allotment 10.00 Cash Allotments
Current 2425-15 13/05/24 Allotment 10.00 Cash Allotments
Current 2425-36 13/05/24 Allotment 10.00 Cash Allotments
Current 2425-34 13/05/24 Allotment 10.00 Cash Allotments
Current 2425-38 08/05/24 Allotment 10.00 bacs Allotments
Current 2425-5 07/05/24 Allotment 20.00 bacs Allotments
Current 2425-6 16/05/24 Allotment 20.00 bacs Allotments
Current 2425/10 14/05/24 Allotment 10.00 bacs Allotments
Current 2425-13 08/05/24 Allotment 10.00 bacs Allotments
Current 2425-14 07/05/24 Allotment 10.00 Bacs Allotments
Current 2425-20 10/05/24 Allotment 10.00 bacs Allotments
Current 2425-33 21/05/24 Allotment 10.00 Cash Allotments
Current 2425-35 01/05/24 Allotment 10.00 Bacs Allotments
Current 2425-28 13/05/24 Allotment 10.00 bacs Allotments
Current 2425-27 09/05/24 Memorial Application 80.00 Bacs Cemetery
Current 2324-64 07/05/24 Memorial Application 80.00 Chq Cemetery
Current 13/05/24 Wayleave 34.60 Chq Wayleave
Payments
Current 01/05/24 LALC Annual Training Scheme 30.00 180.00 Training - Staff
Current 01/05/24 John Espin Signs Ltd Rookery Park Sign 7.31 43.87 Park Repairs & Maintenance
Current 01/05/24 J Compost 63.40 Plants
Current 01/05/24 K Mathieson Wages 1,149.89 Salaries
Current 07/05/24 Microsoft IT Subscription 3.62 21.72 IT Support
Current 07/05/24 LPF Pension 395.34 Pension
Current 07/05/24 Cutting Edge Services Grounds Maintenance 1,045.00 Village Person/Contract
Current 14/05/24 Amazon Park Signs 2.46 14.75 Park Repairs & Maintenance
Current 15/05/24 Amazon Park Signs 7.99 Park Repairs & Maintenance
Current 22/05/24 HP Instant Ink Ink Subscription 0.92 5.49 Stationary & Printing
Current 28/05/24 Giff Gaff Mobile Phone 1.33 8.00 Telephone
Current 30/05/24 ICO Annual Membership 40.00 Subscriptions & Memberships
Current 30/05/24 S Smith & Co Accountant Payroll 20.00 120.00 Audit/Accountacy
Current 30/05/24 Tree Generation Tree Survey 580.00 Tree Works
Current 30/05/24 Eau Community Centre Approved Grant 1,000.00 Grants & Donation - Community
Current 30/05/24 K Mathieson Wages 1,045.00 Salaries
Current 08/04/24 War Memorial Playing Fields MUGA Electric 242.10 MUGA Electrics
Start Balance £ 104,805.33
Receipts £ 414.60
Payments £ 5,962.55
End Balance £ 99,257.38
b.) Confirm Bank Balance and Statements as at 30/04/2024
Co-operative Bank Account - Current – balance £99,257.38
Co-operative Bank Account - Ear Marked Reserve – balance £167,626.93
Co-operative Bank Account - General Reserve – balance £15,102.35
c.) Payments for approval
Expenses Claim – B Gilchrist Mileage Cost £23.40
d.) To review balance at end of financial year 2023/24 current account. Consider outstanding financial commitments and discuss requirements for any underspend
RESOLVED to approve the bank reconciliation, agreed bank balances and statements as seen by council. Approved payments. Underspend balance to be moved into Earmarked Reserves Account and allocated to Parson’s Field.
2406/14 Urgent Highways or Maintenance Matters.
Clerk to report pothole on Riverside.
2406/15 Agenda next meeting – to take any items for members.
Wats App Group
2406/16 To Confirm Date of Next Meeting – 15 July 2024.
Confirmed.
Confidential Matters
2406/17 To receive and consider 3 quotes for the tree work as per the recent tree survey recommendations.
RESOLVED to accept the quote from Lincolnshire Tree Services at £3690+ VAT
Meeting closed 8.31pm.