March 2024 Minutes
Minutes of the meeting for Scotter Parish Council held on 18 March 2024, held at Scotter Village Hall.
Parish Councillors Present: Cllr Kevin Watson (Chair), Cllr Paul Boulton, Cllr David Green, Cllr Dave Ward, Cllr Bali Kaila, Cllr Will Palmer-Powell
Parish Councillors Absent: 2
Vacant Seats: 2
In attendance: K Mathieson – Clerk, 3 Members of Public,
Public Participation
Chair of the Playing Fields Committee that they have a few projects continuing. New water connection for the bowls club, renovation of the pavilion, plans to tackle the boggy areas and a new dog poo bin to be sited at the top of the steps.
The Community Forum are continuing with plans for the summer fayre. The Community Day was reasonably well supported and well received.
Pre-School have been awarded £100K by Lincolnshire County Council for the new build and have launched the Buy A Brick Campaign to support fund raising.
Cllr Watson (Chair) opened the meeting at 7.12pm
2403/1 Apologies for Absence.
Apologies received from Cllr Wotherspoon and Cllr Hunter
Apologies noted.
2403/2 To receive dispensations or declarations of interest under the Localism Act 2011.
Cllr Ward declared an interest in agenda item 8
2403/3 To approve as a true record the Full Parish Council Meeting minutes held on 19 February 2024 and sign accordingly.
RESOLVED to accept the minutes as a true record and duly signed by the Chair of the meeting.
2403/4 Clerks Report and update on matters from the last meeting.
Clerk advised that the grant money from FCC Communities has been received.
2403/5 Correspondence Items for noting.
LALC News – circulated by email 26/02/2024
WLDC Meeting agenda – Circulated by email 26/02/2024
LCC Town and Parish Newsletter – circulated by email 27/02/2024
LCC Section 19 Flood Investigation Notification - circulated by email 04/03/2024
Lincolnshire Police Engagement on Road Safety follow up information - circulated by email 04/03/24
Speed Watch February Report - circulated by email 13/03/2024
RESOLVED to note the items.
2403/6 Flooding Group Update
Clerk confirmed that the letter resolved at the last meeting has been sent to Scunthorpe and Gainsborough Water Management Board.
2403/7 To review signage for Parson’s Wood and consider if new signs are required.
RESOLVED to purchase 2 signs to replace the damaged ones.
2403/8 To consider adoption of a new allotment policy and review allotment charges for financial year 2025/26.
RESOLVED to adopt the allotment policy without any amendments. Allotment charges to remain the same for the financial year 2025/26
Councillor Palmer-Powell joined the meeting at 7.25pm
2403/9 To review the existing grass cutting maintenance contract and consider extension of existing contractor.
RESOLVED to extend the existing contract for a further 12 months on the existing terms. Clerk to investigate if the hedge cutting should be move to the grounds person contractor for the future.
2403/10 To review and approve the up to date asset register.
RESOLVED to approve as presented.
2403/11 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/2/2024 – 29/2/2024
|
Date |
Receipt |
Reason |
Amount |
|
06/02/2024 |
Jason Treadgold FD |
Memorial Application |
£80.00 |
|
06/02/2024 |
WLDC |
Grant for Marquee |
£452.66 |
|
07/02/2024 |
Samual Jacob Memorials |
Add Inscription |
£25.00 |
|
08/02/2024 |
C Bradley & Sons |
Interment of Ashes |
£75.00 |
|
19/02/2024 |
MOP |
EROB |
£200.00 |
|
|
|
Total Income |
£832.66 |
|
Date |
Payment |
Reason |
Amount |
|
02/02/2024 |
A Shaw |
Finance Workbook |
£120.00 |
|
02/02/2024 |
K Mathieson |
|
£1,225.70 |
|
06/02/2024 |
Microsoft |
Subscription |
£21.72 |
|
07/02/2024 |
Lincolnshire CC |
|
£415.33 |
|
07/02/2024 |
Cutting Edge Services |
|
£627.00 |
|
13/02/2024 |
Post Office |
Stamps |
£12.00 |
|
13/02/2024 |
Cutting Edge Services |
|
£660.00 |
|
21/02/2024 |
HP Instant Ink |
Ink Subscription |
£4.49 |
|
27/02/2024 |
Giff Gaff |
Mobile Phone |
£8.00 |
|
28/02/2024 |
Amazon |
Gazebo Side panels |
£86.24 |
|
28/02/2024 |
SWMPFA |
Muga Electric |
£254.54 |
|
28/02/2024 |
K Mathieson |
|
£1,225.50 |
|
28/02/2024 |
WLDC |
Annual Defib Scheme |
£75.00 |
|
28/02/2024 |
WLDC |
Annual Defib Scheme |
£100.00 |
|
28/02/2024 |
WLDC |
Annual Defib Scheme |
£100.00 |
|
29/02/2024 |
Amazon |
Gazebo |
£259.90 |
|
|
|
Total Expenditure |
£5,455.32 |
b.) Confirm Bank Balance and Statements as at 29/02/2024
Co-operative Bank Account No 61038985 – balance £46,595.54
Co-operative Bank Account No 61797792 – balance £97,958.06 Ear Marked Reserves
Co-operative Bank Account No 61797404 – balance £14,980.30 General Reserves
c.) Payments for approval
Retrospective approval for purchase of gazebo’s and planters in line with WLDC Large Village Grant Funding. To authorise expenditure by the clerk for all purchasing in line with the grant application.
RESOLVED to approve the bank reconciliation which was duly signed by the Chair, agreed bank balances and statements as seen by council and approve payments.
2403/12 Urgent Highways or Maintenance Matters.
None. Any issues please use FIX MY STREET.
2403/13 Agenda next meeting – to take any items for members.
Co-option
2403/14 To Confirm Date of Next Meeting – 15 April 2024.
Confirmed.
Meeting closed 7.42pm.