July 2021 Minutes
Minutes of the Full meeting of Scotter Parish Council held on 19 July 2021, held at Scotter Village Hall, Scotter.
Parish Councillors Present: Cllr John Harper, Cllr Colin Wotherspoon, Cllr Margaret Armstrong, Cllr Paul Wood, Cllr Rachel Hunter, Cllr Kevin Watson, Cllr Alex Johns, Cllr David Ward,
District Cllrs Present: None
County Cllrs Present: None
In attendance: Kyela Mathieson – Clerk, 4 members of public
Public Participation
Member of the public advised council he would like to take his dog to the allotments within the cemetery.
Member of the public advised council of the plans for the new football pavilion and pre-school building, requested consideration for funding under agenda point 12
Cllr Harper opened the meeting at 7.19pm
2107/01 Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
Apologies received from
Cllr Kalia – Accepted
Cllr Boulton - Accepted
District Cllr Liz Clews & District Cllr Lesley Rollings – Accepted
2107/02 Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors
None received
2107/03 Declarations of interest Members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
None received
2107/04 To Approve the Full Parish Council Meeting minutes held on 21 June 2021
Approved and signed as a true record
Proposed Cllr Watson, 2nd Cllr Harper – All agreed
2117/05 District Councillors Report
None
2107/06 Chairs Report
Nothing to report at this time
2107/07 Clerks Report
Clay Lane - The resident who caused damage to Clay Lane has been in touch and apologised. He has agreed he will lay new top soil to level the area and grass seed over the top.
Contact resident and ask for time scales of when the work is to be carries out, preferably within 14 days.
Proposed Cllr Wood, 2nd Cllr Harper – All agreed
Cemetery - The work in the cemetery to make more burial space is now complete. The driveway needs new pea gravel laying at a cost of £51 inc VAT per bag, 7 bags needed in total however this should wait until the tree work has been carried out. All trees in the cemetery have been assessed and a plan agreed between the clerk and the contractor of the actions required. We are awaiting the quote but have been advised it will take 3 days, the cemetery will need to be closed whilst the work is being done and we expect it to take place at some point in the 1st 2 weeks of September.
Duck Race – Unfortunately, our insurers would not provide cover as the event is outside the scope of council business.
Snow Berry Bush, Riverside – The bush has been assessed and a quote for £200 has been provided for it to be cleared.
Quote approved
Proposed Cllr Ward, 2nd Cllr Watson – All agreed
Notice Board - quote provided for the notice board outside the village hall to be sanded and re-stained for £45 inc materials.
Quote approved
Proposed Cllr Wotherspoon, 2nd Cllr Wood – All agreed
Hybrid Meetings – Cllr Johns has investigated the different options available but there are many different options. He will get some costings for the next meeting and to be added as an agenda item for full discussion.
VAT Claim – Prepared and will be submitted in the next couple of weeks.
CILCA Training – There is a free introduction day held by LALC on 22nd September, Clerk to attend
Bins – Requirement for more bins at Riverside has been addressed with WLDC they are monitoring and if need for a new bin is found they will add one.
2107/08 Sub Groups, Community Clubs and Associations Items for Update or Discussion
a) Village Hall - None
b) Scotter Forward – Cllr Ward attended Scotter Forward’s meeting, very organised and lots of fundraising events either on the go or being prepared.
c) Speed Watch – They are trying to link up with National Police Chiefs Council who have launched #slowdownsaveslives initiative to get more police officers out and about. SID had been on all major roads. The group have been out with the gun, 68 offenders have been reported out of 3410 cars checked. The highest speed was 51mph in 30mph zone.
d) Sports Clubs - None
e) Eau Centre and Scotter Library – None
2107/09 Correspondence or Items for noting
a) Letter received via email from ACC Chris Davison regarding Neighbourhood Policing. Circulated 24/06/2021
b) Email from WLDC – Guidance for parish councils with existing Neighbourhood Plans Circulated 29/06/2021
Noted
2107/10 Correspondence or Items for action / discussion
a) Email from resident requesting permission to hold a hand fasting ceremony on riverside.
Happy for them to go ahead.
Proposed Cllr Harper, 2nd Cllr Wood – All agreed
b) Email from Beverley Oliver, due to issues with anti social behaviour she will be closing forest school in Parson’s Field.
Cllr Hunter to follow up with the police in writing to ask if they have a plan for dealing with the recent antisocial behaviour
Proposed Cllr Hunter, 2nd Cllr Wotherspoon – All agreed
c) Letter received from resident regarding dogs not being allowed at the cemetery.
No dogs to be allowed in the cemetery except for access to the allotment. Well behaved dogs allowed in the allotments but must be kept on a lead at all times. To be amended in the tenancy agreement.
Proposed Cllr Wood, 2nd Cllr Armstrong – All agreed
d) Email from resident of Revill Close regarding cemetery trees.
The cemetery trees have already been assessed and the matter is in hand.
e) Email from resident regarding land noted on the Neighbourhood Plan, Open Space POS13, requesting information if there are any future plans for the area.
The area on the map in the neighbourhood plan has been marked incorrectly. The area in question is privately owned.
Clerk to refer resident to WLDC Planning department where they can check for historical or current planning applications.
Proposed Cllr Wotherspoon, 2nd Cllr Harper – All agreed
f) Email from Scotton Parish Council requesting information on how we set up our Speed watch campaign
Speed watch have contacted Scotton and offered advice.
g) Email from Central Lincolnshire Local Plan Team, invite to review and submit comments.
To be referred to the planning committee to respond
Proposed Cllr Harper, 2nd Cllr Wotherspoon – All agreed
h) Email from resident regarding lack of signage at the Zebra Crossings on Gainsborough Road
Council agree that the zebra’s are not adhered to and many near misses have been witnessed.
Clerk to contact District Councillor Perraton-Williams better signage is needed as a priority but request consideration for the zebra crossings to be changed to pelican crossings with traffic lights.
Proposed Cllr Johns, 2nd Cllr Wotherspoon – All agreed
2107/11 Flooding Update
Cllr Wood has had a meeting with Carl Wharmby from the Environment Agency. He advised that riparian owners could do work on their section of the river with a permit from the EA. This is something we could move forward with as riparian owners of Riverside. There is a multi agency meeting planned for next week so will update after the meeting.
2107/12 To discuss and plan a strategy for earmarking the Parish Councils savings funds
£100,000 to be kept in the savings account for flood prevention, £28,177.05 to be kept in savings account for S106 The Rookery play area.
£5,186.31 to remain in separate savings account for emergency running cost.
Proposed Cllr Harper, 2nd Cllr Johns – All agreed
2107/13 To receive an update on the Open Air Cinema Event
Date confirmed as 4th September 2021, Village hall booked at a cost of £50, Playing field booked at a cost of £100, Cinema booked at a cost of £600+VAT. Film to be shown, The Greatest Showman sing-a-long version. Parish Council Insurers have confirmed the event is covered. Councillors will be required to attend if possible for marshalling and tidy up. First Aid will be available with one of the cinema operators who is fully trained. Cemetery dustbins can be used for excess litter. This will be a free event without tickets. Making any charge for attending will cause VAT issues as we are not registered. Martin Ely is liaising with community groups to give them the opportunity to fundraise at the event. The event will be advertised as a Parish Council event for residents and residents will be encourage to walk to help with parking.
2107/14 To elect a Personnel Committee
Cllr Hunter, Cllr Armstrong and Cllr Johns volunteered and were elected
All agreed
2107/15 To review an adopt the following policies
a) Parish Council Equal Opportunities Policy
b) Disciplinary Policy
c) Grievance Policy
All the above policies agreed and adopted
Proposed Cllr Harper, 2nd Cllr Wotherspoon – All agreed
2107/16 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/06/2021 – 31/06/2021
Receipts Date Reason Amount
J Mitchell 02/06/2021 Constable Rent £780.50
J Proud 08/06/2021 Allotment fee £10.00
Foster 10/06/2021 Allotment Fee £10.00
Northern Electric 10/06/2021 Wayleave £10.70
J Waller 11/06/2021 Allotment Fee £10.00
C Bradley & Sons 18/06/2021 Ashes Interment - Winsor £150.00
C Bradley & Sons 18/06/2021 Ashes Interment - Wood £75.00
Co-op 22/06/2021 Full Interment - Hall £250.00
Total Income £1,296.20
Payments Date Reason Amount
Microsoft 01/06/2021 Monthly Subscription £18.12
P Wood 01/06/2021 Expenses £59.80
Amazon 02/06/2021 Ink £35.87
B&Q 03/06/2021 Paint & Batteries £27.87
Silica Lodge 09/06/2021 Plants £31.88
Zoom 10/06/2021 Monthly Subscription £14.39
HMRC 14/06/2021 Month 2 £249.83
B K Brookes 14/06/2021 Internal Audit Fee £500.00
Brian Gilchrist 14/06/2021 Expenses - Speed Watch £13.70
Nest 14/06/2021 Pension £64.00
Silica Lodge 15/06/2021 Plants £30.93
Argos 16/06/2021 Printer £124.99
S Smith & Co Accountants 17/06/2021 Payroll £15.00
Wave 17/06/2021 Cemetery Water £19.07
Wave 17/06/2021 Allotment Water £12.02
Helping Hands 17/06/2021 Grass Cutting £1,042.50
Post Office 18/06/2021 Stamps £10.20
Listers Timber 24/06/2021 Fencing for Riverside £314.42
Listers Timber 25/06/2021 Fencing for Riverside £48.67
Giff gaff 28/06/2021 Line Rental £10.00
G Worth 28/06/2021 Inv 20,21,22 £900.00
DDM 29/06/2021 Tender & License - Constable £390.00
Cutting Edge 29/06/2021 Work at Constable £450.00
K Mathieson 29/06/2021 £1,231.38
Amazon 30/06/2021 Sign for Clay Lane £11.68
Amazon 30/06/2021 Signage for Riverside Fence £14.36
Total Expenditure £5,640.68
b.) Confirm Bank Balance and Statements seen by council as at 31/06/2021
Co-operative Bank Account No 61038985 – balance £56,405.04
Co-operative Bank Account No 61797792 – balance £128,177.05
Co-operative Bank Account No 61797404 – balance £5,186.31
Approved Cllr Wotherspoon, 2nd Cllr Harper – All agreed
c.) Payments for approval
Outstanding election fees from May 2019 - £238.88
J B Rural, Cemetery Work - £2130.00
EAU Community Centre, Hall Hire - £46.00
P Wood, Expenses Notice Board Lock – £8.94
Richard Chappell Farm Contractor, Hedge Cutting at Constable & Fertilizer – £150.00
Approved Cllr Wotherspoon, 2nd Cllr Armstrong– All agreed
2107/17 Urgent Highways or Maintenance Matters
The green down to White Swan has been completed however it hasn’t been sealed.
Clerk to contact highways/County Councillor to address
2107/18 Agenda next meeting – to take any items for members
Hybrid Meetings
2107/19 To Confirm Date of Next Meeting – 20 September 2021
Meeting closed 9.35pm