October 2021 Minutes
Minutes of the Full meeting of Scotter Parish Council held on 18 October 2021, held at Scotter Village Hall.
Parish Councillors Present: Cllr John Harper- Chair, Cllr Colin Wotherspoon, Cllr Margaret Armstrong, Cllr Paul Wood, Cllr Rachel Hunter, Cllr Kevin Watson, Cllr Alex Johns, Cllr David Ward, Cllr Paul Boulton
County Cllrs Present: None
District Cllrs Present: Cllr Lesley Rowlings
In attendance: K Mathieson – Clerk, 2 members of public
Public Participation
Discussions took place regarding Planning Committee and Social Media, following questions raised by the public.
Cllr Harper opened the meeting at 7.15pm
2110/1 Acceptance Of Apologies for Absence
Apologies received from Cllr Bali Kaila
Council voted whether to accept, Vote recorded as 5 in favour, 2 against, 2 abstain
Resolution – Apologies accepted
2110/2 Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors
None Received
2110/3 Declarations of interest Members to declare any interest they may have sin agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
Cllr Alex Johns & Cllr John Harper declared an interest in agenda item 12
2110/4 To Approve as a true record the Full Parish Council Meeting minutes held on 21 September 2021 & Chair to sign minutes from meeting held on 19 July 2021
Resolved to approve and duly signed
2110/5 District Councillors & County Councillors Report
District Councillor Rollings reported that the WLDC Overview and Scrutiny panel have the Chief of Police as a guest at their next meeting. If anyone has any questions they would like to be asked of or issues raised please let her know. Progress has been made on the 20Plenty campaign, it is now being considered by LCC. An independent review is being requested following a WLDC councillor being convicted of fraud.
2110/6 Chairs Report
Chair advised council of his recent attendance at the Emergency Planning Information Day.
Resolved to invite the Lincolnshire Emergency Planning Team to a Parish Council meeting to give a presentation on what is involved with creating an Emergency Plan
2110/7 Clerks Report and update on matters from the last meeting
Scotterthorpe Allotments – No progress made on locating the water pipes. Cllr Wood will make further investigations with the clerk
Cemetery – The tree work has started an expected to be finished today
Insurance Rnl – Clerk advised the sums insured have been checked and revised as required. Annual rnl figure confirmed as £1827.02 Clerk to provide further information on Cyber Crime Insurance.
Resolved to renew on revised sums insured
Parsons Field – The antisocial behaviour has been reported to the police, local policing team have been in touch asking if there is more of a problem than they are aware of?
Resolved for the Clerk to make the local policing team aware of the issues with drugs.
Clay Lane – Reports received on neighbouring properties dumping rubbish over the fence into Clay Lane.
Resolved for the Clerk to write to the neighbouring properties to advise any dumping of rubbish is considered fly tipping.
2110/8 Sub Groups, Community Clubs and Associations Items for Update or Discussion
a) Village Hall - None
b) Scotter Forward - None
c) Speed Watch
Chair invited Brian Gilchrist to give an update on Speed Watch.
Despite the weather they have been managing to get out on average every 3 days.
d) Sports Clubs - None
e) Eau Centre and Scotter Library - None
f) Playing Fields Committee – None
2110/9 Correspondence or Items for noting
a) Notification of late receipt of pension payment.
b) Email from Lincolnshire Police advising of their new road safety campaign ‘Belt up, Hang up, Ease up’
c) Letter from Assistant Chief Constable Chris Davison following receipt of Cllr Hunters letter re: anti-social behaviour in Parsons Field
d) Letter from Scunthorpe & Gainsborough Water Management Board – To be discussed under agenda item 11 flooding update
Resolved that all the above items of correspondence have been noted
2110/10 Correspondence or Items for action / discussion
a) Email from Hetts Solicitors re: pursuing for loss on interest on S106 Rookery payment
Resolved to pursue for loss of interest as outlined
b) Email from Village Hall Committee re: 2020 funding not received
Clerk advised she has no evidence of funding being approved for the Village Hall in 2020. Village Hall have been notified and up to date grant information has been sent to them.
c) Email from Alistair Stewart requesting to join the Flooding Working Group
Proposed to accept – Cllr Harper, 2nd Cllr Wood – All agreed
2110/11 Flooding Update
Cllr Wood advised he is currently in discussions with the Environment Agency as the gates have been silted up for nearly 7 weeks and in desperate need of clearing
EA have confirmed we can clear/dredge the river but the correct permissions must be in place, there are lots of hops to jump through before this can be undertaken.
Response has been received from Scunthorpe and Gainsborough Water Management following our request to de main the River Eau and for them take over responsibility of the river. Chair has been invited to their next meeting on 8 November where this will be discussed.
Cllr Wood to investigate the costs involved for the Parish Council to purchase a winding mechanism. Clerk recommended that investigation should be done into permissions for using the mechanism.
Cllr Wood and Alister Stewart attend in the place of the Cllr Harper (chair)
Proposed Cllr Harper, 2nd Cllr Boulton – All agreed
2110/12 To review for comment planning applications received
Cllr Wotherspoon to assume chair for the planning matters
Proposed Cllr Harper, 2nd Cllr Wood – All agreed
Planning Application 143713
Planning application to erect 1no. dwelling resubmission of 143188
Land to north east of, Granary Fold, Scotter, Gainsborough, DN21 3RH
WLDC Planning Application - 143713
Resolved to submit all previous comments excluding the requirements for a flood risk assessment
Planning Application 143682
Planning application for rear extension, side infill and internal alterations
6, Barlings Close, Scotter, Gainsborough, Lincolnshire, DN21 3TE
WLDC Planning Application - 143682
Resolved to submit no comment
2110/13 To receive an update of Scotterthorpe Allotments
Outstanding matters already covered in Clerks Report
2110/14 To receive an update on Parson’s Field
Clerk advised Savills have responded and refused the purchase offer of £1000. If buying the land is not an option for the Parish Council, going forward they would be looking to review the current lease. They would be looking for a 20 year lease for minimal fees of approx. £100 per year however all responsibility for the maintenance of the land and trees would be the responsibility of the Parish Council.
As a gesture of good faith and as riparian owners would they be prepared to clear out their section of the River? Proposed Cllr Wood, 2nd Cllr Harper – All agreed
Due to the amount of investment that is required can we ask them to consider a 99 year lease with rental terms reviewed every 20 years?
Proposed Cllr Boulton, 2nd Cllr Wotherspoon – All agreed
2110/15 To review website support and maintenance offer from LALC
Resolved to defer to next meeting
2110/16 To discuss options for the Queens Jubilee
Resolved to defer to next meeting
2110/17 To consider putting up a fence on the left hand side entrance of the cemetery.
Putting up a fence along this boundary would not be of any benefit to the cemetery. Resident to be advised that the Parish Council will not be putting up a boundary fence but would have no objects to them putting up their own fence.
Proposed Cllr Ward, 2nd Cllr Wood – All agreed
2110/18 To receive, review and approve the external audit report for the financial period on 2020/2021 conducted by PKF Littlejohn
The Final External Auditor Report and Certificate was read out and the findings discussed.
Resolved to approve
2110/19 To receive and discuss half yearly budget review
Budget review completed.
Resolved to use the poppy wreaths in the office and donate the equivalent amount for this years wreath to the British Legion.
Proposed Cllr Wood, 2nd Cllr Armstrong – All agreed
2110/20 Finance update and payments
Clerk advised Zoom subscription has now been cancelled
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/09/2021 – 30/09/2021
eceipts Date Reason Amount
Waller 06/09/2021 Allotment Fee, plot 13 £10.00
R Bailey 07/09/2021 Purchase of EROB £200.00
Hetts Solicitors 19/09/2021 £1,500.00
Howsafe 24/09/2021 £17.82
C Bradley & Sons 29/09/2021 CR Interment - Silver £75.00
Northern Power 29/07/2021 £5.00
Co-op Funeral Care 29/09/2021 EROB & Full Interment - Birch £450.00
Total Income £2,257.82
Payments Date Reason Amount
Microsoft 02/09/2021 Monthly Subscription £18.12
Amazon 08/09/2021 Signs £15.75
Amazon 09/09/2021 Signs £24.12
Howsafe 10/09/2021 Speedwatch Jackets £17.82
Zoom 10/09/2021 Monthly Subscription £14.39
HMRC 13/09/2021 Month 5 £105.52
G Worth 13/09/2021 28,29 +Fuel Hours Worked £730.79
Wave 16/09/2021 Scotterthorpe Allotments £12.04
Wave 16/09/2021 Cemetery £18.02
Helping Hands 20/09/2021 Grass Cutting £2,216.25
Howsafe 22/09/2021 Speedwatch Jackets £29.64
C Bradley & Sons 23/09/2021 Refund Overpayment - Winsor £150.00
Giff Gaff 27/09/2021 Monthly Subscription £10.00
Staff 30/09/2021 £1,356.57
K Mathieson 30/09/2021 Travel Expenses £26.10
Total Expenditure £4,745.13
Account Start Balance £48,310.95
Payments £4,745.13
Receipts £2,257.82
End Balance £45,823.64
b.) Confirm Bank Balance and Statements seen by council as at 30/09/2021
Co-operative Bank Account No 61038985 – balance £45,823.64
Co-operative Bank Account No 61797792 – balance £128,177.05
Co-operative Bank Account No 61797404 – balance £5,186.31
Resolved to approve
c.) Payments for approval
PKF Littlejohn 2020/21 Audit Fees - £480.00
BHIB Insurance 2021 Renewal - £1827.02
Martin Lindley T/As Cutting Edge Services, notice board maintenance - £83.00
Lincoln Diocesan Trust, Parson’s Field Rent from 05/10/21 to 31/06/2021 - £5.50
Resolved to approve all payment except Lincoln Diocesan Trust
Proposed Cllr Wood, 2nd Cllr Boulton – All agreed
2110/21 Urgent Highways or Maintenance Matters
None
Chair proposed to extend the meeting by 30 mins, 2nd Cllr Watson – All agreed
2110/22 Agenda next meeting – to take any items for members
Gainsborough Road, Zebra Crossings
2110/23 To Confirm Date of Next Meeting – 15 November 2021
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))
Confidential Matters
2110/24 To receive update from Lincolnshire Assurance
Report reviewed
Resolved to proceed with audit offer from Lincolnshire Assurance. Approved purchase of new laptop of similar specification to the existing and any required software. New laptop to be encrypted straight away.
Proposed Cllr Harper. 2nd Cllr Wotherspoon – All agreed
Meeting closed 9.45