November 2021 Minutes
Minutes of the Full meeting of Scotter Parish Council held on 15 November 2021, held at Scotter Village Hall.
Parish Councillors Present: Cllr John Harper- Chair, Cllr Bali Kaila, Cllr Margaret Armstrong, Cllr Paul Wood, Cllr Rachel Hunter, Cllr Kevin Watson, Cllr Alex Johns, Cllr Paul Boulton
County Cllrs Present: None
District Cllrs Present: None
In attendance: K Mathieson – Clerk, 4 members of public
Public Participation
2 Members of the public addressed the council regarding agenda point 15
Cllr Harper opened the meeting at 7.03pm
2111/1 Acceptance Of Apologies for Absence
Apologies received from Cllr Colin Wotherspoon and Cllr Dave Ward
Resolved to accept apologies – All agreed
2111/2 Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors
None received
2111/3 Declarations of interest Members to declare any interest they may have sin agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
None received
2111/4 To Approve as a true record the Full Parish Council Meeting minutes held on 18 October 2021
Resolved to approve and duly signed
2111/5 District Councillors & County Councillors Report
County Councillor or District Councillor’s did not attend the meeting. A County Councillor briefing had been received it was noted that this is covering the whole of the county and not specific to Scotter.
2111/6 Chairs Report
Nothing to report at this time.
2111/7 Clerks Report and update on matters from the last meeting
Christmas tree ordered
Lincolnshire County Council have installed a new grit bin on the corner of Astley Crescent and Cecil Close
Village person’s hours have been reduced to 10 per week for the winter
Rospa have been contacted to carry out the park inspections
Disappointing response from PC Shaw regarding anti social behaviour.
Resolved that the Clerk is to contact PC Shaw and request a face to face meeting, councillors will endeavour to attend once arranged.
2111/8 Sub Groups, Community Clubs and Associations Items for Update or Discussion
a) Village Hall - None
b) Scotter Forward - None
c) Speed Watch
Council requested that the Clerk liaise with Speedwatch and Council and give the updates going forward.
Update from Brian Gilchrist deferred until later in the meeting as Brian had been delayed
Examples of the wheelie bin stickers were shown, they cost 50p each. Brian will gauge interest and seek permissions from WLDC for them to be put on their bins.
In the 21 week period that they have been out with the speed gun they have reported 259 cases of speeding with the average speed on 38mph. The worst case was 57mph in a 30mph zone.
Brian confirmed the cost of the service for the SID is approx. £200
Resolved to have this amount included within the annual budget and approved this year’s service
Proposed Cllr Harper, 2nd Cllr Watson – All agreed
They now have 7 members however due to dark nights are only getting out one per week with the speed gun. Due to this he would like to put up 6 new signs at a cost of approx. £60
Resolved to approve and cover the cost of the new signs.
Proposed Cllr Harper, 2nd Cllr Hunter – All agreed
d) Sports Clubs - None
e) Eau Centre and Scotter Library - None
f) Playing Fields Committee – None
2111/9 Correspondence or Items for noting
a) Request for flooding update from resident – Clerk already responded
b) Letter received from Churches Together In Scotter advising they intend to hold Carols on the Green on Sunday 19th December 2021 at 7pm
Resolved that all the above items of correspondence have been noted
2111/10 Correspondence or Items for action / discussion
a) WLDC Precept estimate request, to be actioned under agenda point 19
b) Information on Tax Investigation Fee Protection from S Smith & Co Accountants
Resolved to proceed with the cover for the annual premium of £25 + VAT per year.
Proposed Cllr Boulton, 2nd Cllr Johns - All agreed
c) Email received from Heritage Lincolnshire regarding local listing of Heritage Assets
Resolved to publicise on notice boards, website and face book. Clerk to reach out to local community groups
Proposed Cllr Harper, 2nd Cllr Wood – All agreed
d) Email from Scotton Parish Council re: Himalayan Balsam
Clerk to contact Scotton Clerk to discuss
Proposed Cllr Harper, 2nd Cllr Kaila – All agreed
Defered item 2111/08c discussed and minuted under this item
2111/11 Flooding Update
Cllr Wood and Alistair Stewart from the Flooding Working Group attended the most recent meeting of Scunthorpe and Gainsborough Water Management Board (WMB). The WMB considered Scotter Parish Council’s request to take over responsibility and maintenance for the River Eau. The WMB voted unanimously to investigate this process and set up a sub committee to drive this forward. The government have announced that they are putting £5.9billion into flooding which is welcomed and positive news.
The cost to purchase manual winding gear is £6500+vat, as the EA are still pursuing automating the mechanism therefore it’s not suitable to recommend purchasing the equipment at this time.
The EA remain non responsive.
2111/12 To receive a complaint from a resident regarding footballs in The Granary park area and discuss any actions required
Resolved for Councillors to monitor the situation over the next month
Proposed Cllr Boulton, 2nd Cllr Wood – All agreed
2111/13 To receive a complaint from a resident regarding cars being parked on the green area of Elizabeth Close Park and the lack of play equipment at the park, to discuss any actions required
Resolved for Councillors to monitor the situation over the next month. Clerk to look into the legalities of parking on footpaths and grass verges.
Proposed Cllr Harper, 2nd Cllr Wood – All agreed
2111/14 To consider request from a resident for a new dog waste bin on Gainsborough Road
Resolved to purchase 2 new dog poo bins, to be sited at Southcliffe Road and far end of Gainsborough Road near the 50mph sign
Proposed Cllr Harper, 2nd Cllr Boulton – All agreed
2111/15 To consider request from resident to cover the cost of removal of a tree in the cemetery driveway that overshadows their property
Following a discussion it was resolved that Cllr Wood and the Clerk would go and view the tree and given authority to make the decision
Proposed Cllr Harper, 2nd Cllr Boulton – All agree
2111/16 To approve the costs for laying and purchase of pea gravel for the cemetery driveway
Resolved for the Clerk to proceed with getting the cemetery driveway re-gravelled and the cost associate with this.
Proposed Cllr Wood, 2nd Cllr Kaila – All agreed
2111/17 To review website support and maintenance offer from LALC
Resolved to proceed with £5 per month support option
Proposed Cllr Harper, 2nd Cllr Wood – All agreed
2111/18 To discuss options for the Queens Jubilee
Resolved for the Clerk to liaise with other community groups with the possibility of co-ordinating arrangements
Proposed Cllr Harper, 2nd Cllr Watson – All agreed
2111/19 To receive grant application for the financial year of 2022/23 and pre budget review
Resolved to include website maintenance costs and Speedwatch SID sign servicing costs in the budget and to include £2000 for maintenance of Parsons Field.
Proposed Cllr Wood, 2nd Cllr Boulton – All agreed
Resolved to increase the precept in line with the Bank of England inflation rate
Proposed Cllr Harper, 2nd Cllr Kaila – All agreed
Resolved to refuse Citizens Advice request for funding
Proposed Cllr Harper, 2nd Cllr Kaila – All agreed
Cllr Hunter Left the meeting
Resolved to approve 50% (£350) of grant request submitted by Scotter Pre School
Proposed Cllr Boulton, 2nd Cllr Wood – All agreed
Resolved to refuse grant funding from the village hall, contributions from all users of the car park need to be request, time scales for the planned extensions need to be obtained as council felt that any extensions or building work should be carried out before any investment in a new car park. It was requested that the Village Hall Committee reapply when they have resolved these issues.
Proposed Cllr Johns, 2nd Cllr Bouton – All agreed
Resolved to ask for more information on their project, explanation of the quotes received and explanation of their accounts.
Proposed Cllr Wood, 2nd Cllr Harper – All agreed
It was noted by Cllr Watson that the Co-op have community funding available and passed application forms to the clerk, should any community groups wish to apply.
2111/20 To review Gainsborough Road zebra crossing provisions
Resolved to use Speedwatch information to highlight the problem and write to County Councillor and MP
Proposed Cllr Harper, 2nd Cllr Johns – All agreed
2111/21 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/010/2021 – 31/10/2021
Receipts Date Ref Reason Amount
RJ & SE Marris 01/10/2021 Goosemoor 6 month rental £275.00
M Prosser 13/10/2021 2021/0609 EROB £200.00
WLDC 26/10/2021 CIL Payment £804.73
Total Income £1,279.73
Payments Date Reason Amount
Microsoft 01/10/2021 Office 365 Subscription £18.12
SWMPFC 04/10/2021 Hire of playing field - cinema event £100.00
Scotter Village Hall 05/10/2021 Office rental £1,020.00
Lincolnshire CC 06/10/2021 £321.29
S Smith & Co Accountants 12/10/2021 Wage Role £15.00
HMRC 12/10/2021 Month 6 £105.52
G Worth 13/10/2021 Village Person Contract £740.00
E Buyer 25/10/2021 Mcrosoft 11 Software £132.97
HP.Com 25/10/2021 New Laptop £999.97
Giff Gaff 27/10/2021 Mobile Phone Contract £10.00
Microsoft 29/10/2021 Office 365 Subscription £18.12
Total Expenditure £3,480.99
Account Start Balance £45,823.64
Payments £3,480.99
Receipts £1,279.73
End Balance £43,622.38
a.) Confirm Bank Balance and Statements seen by council as at 31/10/2021
Co-operative Bank Account No 61038985 – balance £43,622.38
Co-operative Bank Account No 61797792 – balance £128,196.94
Co-operative Bank Account No 61797404 – balance £5,187.14
b.) Payments for approval
Office rental for period of Sept to end December 21 - £255.00
WLDC Election Fees - £591.81
Hilltop Tree Services - £2160.00
Cutting Edge Services - £165.00
Clerks SLCC membership - £166.00
SWMPFA Muga Electrics - £73.60
Rachael Reddin, Clerk Cover - £29.00
Resolved to approve bank reconciliation, bank balances and payments
Proposed Cllr Harper, 2nd Cllr Watson
2111/22 Urgent Highways or Maintenance Matters
Potholes on Northmoor Road opposite the van sales garage to be reported to fix my street
2111/23 Agenda next meeting – to take any items for members
Clerk to investigate councillor email address
Gainsborough Road Zebra Crossing
2111/24 To Confirm Date of Next Meeting – 20 December 2021
Confirmed
Meeting closed 9.40pm