September 2021 Minutes
Minutes of the Full meeting of Scotter Parish Council held on 21 September 2021, held at Scotter Village Hall, Scotter.
Parish Councillors Present: Cllr Margaret Armstrong, Cllr Alex Johns, Cllr David Ward, Cllr Kevin Watson
District Cllrs Present: None
County Cllrs Present: None – Apologies received from District Cllr Liz Clews & District Cllr Lesley Rollings
In attendance: Rachael Reddin – Temporary Clerk
Public Participation
One resident queried why the planning meeting did not go ahead – Council advised that due to Committee absences the meeting was not quorate, it was also relayed that virtual meetings are no longer legal for council to hold.
Clerk opened the meeting at 7.00pm and requested that the Council elect a Chair.
Resolution – Cllr Armstrong duly approved as chair for the meeting.
2109/01 Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
Apologies received from
Cllr Rachel Hunter
Cllr Paul Wood
Cllr Colin Wotherspoon
Cllr John Harper
Cllr Bali Kalia
Cllr Paul Boulton
Resolution – Cllr apologies were duly accepted
2109/02 Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors
None received
2109/03 Declarations of interest Members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
None received
2109/04 Approval as a true record the Full Parish Council Meeting minutes held on 19 July 2021
Resolution – The minutes were duly accepted
2109/05 District Councillors Report – To receive an update on outstanding matters
District Cllr Rollings was due to attend the meeting but was unable to attend when the meeting date was changed and sent her apologies
Responses from County Councillor Perraton-Williams were shared on the matters of road repairs on The Green, Zebra Crossings on Gainsborough Road and uneven surfaces on Butterwick Road.
Resolution – Clerk updated Council of the District Councillors update and the report was duly accepted. Cllr Armstrong stated that Butterwick Road is within the LCC remit and suggested that this be further explored
2109/06 Chairs Report
Resolution – To defer this item due to Cllr Harper not being in attendance
2109/07 Clerks Report and update on matters from the last meeting
Following PFC taking over the park, they contacted me about the bins, I have confirmed the village person will continue to empty the bins.
The rubbish has now been cleared from Scotterthorpe Allotments however by the time it was cleared there was more to take away also a heap of plastic window frames, therefore the cost was more than expected. £450 instead of £320.
Hilltop Services have been advised to go ahead with the tree work that is to be carried out in the cemetery and just awaiting confirmation of a date from them. As previously discussed the cemetery will need to be closed whilst the work is taking place. Expected to be 3 days.
The pothole at Scotterthorpe road at the turn off to Laughton has been reported and assessed. Work is scheduled.
Resolution – Temporary Clerk presented the report submitted by the Clerk. The Clerk’s report was duly approved
2109/08 Sub Groups, Community Clubs and Associations Items for Update or Discussion
a) Village Hall – No updates discussed
b) Scotter Forward – Cllr Ward updated that all commitments for this year have been completed, a report on the garage sale income was shared at their recent meeting
c) Speed Watch –
Meeting closed at 7.12pm to allow B Gilchrist to update on Speed Watch
B Gilchrist presented figures from the SID report and confirmed that these reports would be emailed to the Clerk
Cllr Armstrong re-opened the meeting at 7.21pm
d) Sports Clubs – No updates discussed
e) Eau Centre and Scotter Library – No updates discussed
f) Playing Fields Committee – No updates discussed
2109/09 Correspondence or Items for noting
a) Lincolnshire County Council – Public Transport Service, Bus Links
b) Scunthorpe & Gainsborough Water Management Board Election Notice 2021
c) LALC Annual Conference and AGM Invite
d) Public Rights of Way grass cutting schedule
Resolution – all items were duly noted
2109/10 Correspondence or Items for action / discussion
a) Telephone contact, concerns raised by resident regarding parking on Church Lane.
Resolution – To receive an update at the next meeting in respect of EAU centre signage and yellow lines.
b) Email from resident asking if the Parish Council would consider putting up a fence between the cemetery and 104 High Street.
Resolution – item to be deferred to next meeting to allow for Council to conduct site visit and undertake further boundary investigation.
c) Email from Paul Howitt-Cowan re Kirton Household Waste Site
Interim Clerk updated that Cllr Rolling had previously provided an update to council on the West Lindsey/LCC and North Lincolnshire HRC site expired agreement.
Resolution –To request that Cllr Rollings provide an update at the next meeting to see if there is any progress with renewing the agreement between NLC and LCC.
2109/11 Flooding Update
Resolution – Item deferred until the next meeting
7.20pm – Cllr Armstrong closed the meeting to allow a member of the public to address Council
7.21pm – Cllr Armstrong re-opened the meeting
2109/12 Review of recent planning comments made by Scotter Parish Council Planning Committee
Cllr Armstrong updated Council on the recent planning updates
Resolution – Planning items duly approved
2109/13 To receive and update of Scotterthorpe Allotments
7.37pm - Cllr Armstrong closed the meeting to allow a member of the public to address Council
7.38pm - Cllr Armstrong re-opened the meeting
Cllr Johns suggested that we consider looking at any plans / deeds / local knowledge to ascertain the location.
Resolution – Proposal to consider surveyor / plumber whoever is best suited to look at the pipelines and Village person will also have a look for the third tap.
2109/14 To review Open Air Cinema Event
Resolution – update received and accepted – Council commented that it was a very good and successful event
2109/15 To review website support and maintenance offer from LALC
Resolution - Item deferred until the next meeting
2109/16 To discuss the offer received from Co-op to provide a community notice board
Resolution – Item was duly Approved
2109/17 To discuss and resolve financial responsibility for the MUGA at the playing field
Resolution- Clerk / Chairman to advise on resolution at next meeting over responsibility
2109/18 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/07/2021 – 31/07/2021
Resolution – the accounts for payment were duly approved and signed
b.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/08/2021 – 31/08/2021
Resolution – the accounts for payment were duly approved and signed
c.) Confirm Bank Balance and Statements seen by council as at 31/08/2021
Co-operative Bank Account No 61038985 – balance £48,310.95
Co-operative Bank Account No 61797792 – balance £128,177.05
Co-operative Bank Account No 61797404 – balance £5,186.31
Resolution – The bank account statements and balances were duly approved and circulated and seen as a true record
d.) Payments for approval
ICO Annual Membership - £40.00 Retrospective approval, paid with clerks delegated powers
SWMPFC Muga Electric - £39.14 Retrospective approval, paid with clerks delegated powers
Amazon, Weedkiller - £26.32 Retrospective approval, paid with clerks delegated powers
Eudaimonia - £720.00 Retrospective approval, paid with clerks delegated powers
Argos, laminator pouches- £9.99 Retrospective approval, paid with clerks delegated powers
Curry’s laminator - £19.99 Retrospective approval, paid with clerks delegated powers
Scotter Village Hall, Office rent to 30/09/2021 - £1020
Scotter War Memorial Playing Field, playing field hire for cinema event - £100
Travel Expenses – Clerk, Emergency planning training, Lincoln – 58 miles @ £0.45 per mile = £26.10
Resolution – the payments were duly approved
2109/19 Urgent Highways or Maintenance Matters
Zebra Crossing – especially with School children (lollypop patrol), signs for patrol crossing Hobb Lane request to possibly turn on in morning and afternoon
Potholes at Kirton Road Bridge
Glebe Farm Gateways – Susworth road -deep pothole.
Susworth Footpath – Trent bank – patches of clover growing over the footpath – Enviro Agency responsibility
2109/20 Agenda next meeting – to take any items for members
Update on Parsons Field Signage
2109/21 To Confirm Date of Next Meeting – 18 October 2021
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))
Confidential Matters
2109/22 To receive update from Lincolnshire Assurance
Resolution – Item deferred until the next meeting
The meeting was duly closed by Cllr Armstrong at 7.58pm