DRAFT September 2026 Minutes
Minutes of the meeting for Scotter Parish Council held on 20 July 2026, held at Scotter Village Hall.
Parish Councillors Present: Cllr Paul Boulton (Chair) Cllr David Ward (Vice Chair), Cllr Brian Gilchrist, Cllr Karen Ward, Cllr Michaela Woods, Cllr David Green, Cllr Rachel Hunter, Cllr John Fardell.
Parish Councillors Absent: 0
Vacant Seats: 2
Quorum: 4
In attendance: K Mathieson – Clerk, County Councillor Chris Reeve, District Councillor Karen Carless and 2 Members of public.
Public Participation – Members of the public gave their view on the agenda item 7a.
Cllr P Boulton (Chair) opened the meeting at 7.17pm
2609/1 Apologies for Absence.
None
2609/2 To receive dispensations or declarations of interest under the Localism Act 2011.
None.
2609/3 To approve as a true record the Full Parish Council Meeting minutes held on 15 July 2026 and the extraordinary meeting on 24 August 2026 sign by the chair accordingly.
RESOLVED to accept the minutes as a true record and signed accordingly by the chair of the meeting.
2609/4 Clerks Report and update on matters from the last meeting.
The community survey was launched and currently has 84 responses. Entry gateways have been delivered and quotes have been requested for installation. Goals have been delivered and installation is being arranged with the maintenance team. Christmas trees have been ordered. Update given on registering riverbank and advised on associated costs. Fires at MUGA and theft at Scotterthorpe Allotments were reported and logged with the police. NJC annual payrise was agreed at 3.3% this has been actioned accordingly. Resident has emailed with concerns around the safety of children playing on the green space at Ashley Crescent and requesting signage to make drivers aware of children playing. This will be forwarded to Lincolnshire County Council.
2609/5 Correspondence Items for noting.
LCC Town and parish council newsletter July 2026 – sent by email 28/07/26
LALC News – Sent by email 29/07/26
Speed Camera figures for July 2026 – circulated by email 18/08/2026
LCC share your views on our Fire and Rescue proposals - circulated by email 18/08/26
Environment Agency, advice regarding scheduled maintenance - circulated by email 26/8/26
WLDC Parish News – Circulated by email 01/09/2026
LCC - Publication of Central Lincolnshire Housing and Economic Land Availability Assessment
Cllr R Cleaver - Local Government parliamentary petition.
Scotter Primary School, letter of thanks for funding – circulated by email 09/09/2026
WLDC, Information on pause of Local Government Reorganisation - circulated by email 09/09/2026
RESOLVED to note the items.
2609/6 Correspondence for discussion and or action.
None
2609/7 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.
a) Application Number: WL/2026/00718
Proposal: Planning application for change of use of agricultural field to a flexible commercial use as a secure, privately hired dog exercise field.
Location: LAND TO THE NORTH EAST OF SCOTTERTHORPE ROAD,SCOTTER, GAINSBOROUGH, DN21 3JH
Scotter Parish Council objected based on the operating hours and lighting.
b) Application Number: WL/2026/00687
Proposal: Planning application for front and rear single storey extensions and two storey side extension.
Location: 31 GAINSBOROUGH ROAD, SCOTTER, GAINSBOROUGH, DN21 3RL
Scotter Parish Council submitted no comment
c) Application Number: WL/2026/00515
Proposal: Planning application to remove existing pre-fab garage and erect single storey rear extension, remove side conservatory extension, and raise roof to facilitate loft conversion including front facing dormers.
Location: 23 ST PETERS ROAD, SCOTTER, GAINSBOROUGH, DN21 3SQ
Scotter Parish Council submitted no comment
RESOLVED to note
2609/8 Flooding Working Group Update. To agree any actions following the meeting with Scunthorpe and Gainsborough Water Management Board.
A meeting was held with Scunthorpe and Gainsborough Water Management Board prior to the full council meeting. Council discussed the benefits of working with S&GWMB and RESOLVED to share the modelling data, which can then be used to put together a flood alleviation proposal. S&GWMB will review the data and advise of the costs required in compiling the proposal. A further meeting to be arranged once this information is ready for review.
2609/9 Speedwatch Review
Concerns were discussed regarding the fixed speed indicator device recording a driving speed of 116mph. The lack of police presence also remains a concern. The speed watch team require more volunteers and new poster has been drafted and face book is to be utilised to advertise.
2609/10 To receive an update from the Parson’s Field working group. Consider the purchase of any equipment required and review the current situation on the installation of the steps.
The working group advised they are back at meeting regularly, clearance work is the biggest job and the purchase of a brush cutter is required. The entrance gates are being reviewed and options considered before recommendations are made to full council.
RESOLVED to purchase a brush cutter from Parson’s budget. Clerk to invite Grayton Engineering to quote for metal steps which would provide an alternative option to concrete.
2609/11 To advise of increase of payroll accountancy fees from £216+ VAT annually to £390+ VAT and consider alternative quotations.
RESOLVED to move accountancy support to Peter R Burton Accountants.
2609/12 To receive the external auditors report, certificate and notice of conclusion.
Clerk advised the audit has been concluded and found in accordance with proper practices. Both certificate and notice of conclusion has been published on the website and notice boards.
RESOLVED to agree the outcome of the external audit, note the certificate and notice of conclusion.
2609/13 Finance update and payments.
a) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/07/2026 – 31/08/2026.
Receipts £
06/07/26 Cliff Bradley Memorials Add inscription Y1 55.00
06/07/26 Cliff Bradley Memorials Add inscription BF32 55.00
06/07/26 Cliff Bradley Memorials Memorial permit V14 120.00
09/07/26 Cliff Bradley FD Ashes Interment Y1 150.00
Payments £
Instant Ink Ink Subscription 6.49 21/07/26
Instant Ink Ink Subscription 6.49 19/08/26
Giff Gaff Telephone 8.00 27/07/26
Giff Gaff Telephone 8.00 27/08/26
K Mathieson Wages 1,116.43 29/07/26
LPF Pension 305.67 13/07/26
LPF Pension 305.67 18/08/26
HMRC HMRC 528.09 23/07/26
Microsoft Subscription 21.30 29/07/26
Cutting Edge Services Grounds Maintenance 1,529.00 13/07/26
Cutting Edge Services Grounds Maintenance 1,584.00 18/08/26
S Smith & Co Accountant Accountant 18.00 13/07/26
S Smith & Co Accountant Accountant 18.00 29/07/26
Helping Hands Verge cutting 3,530.00 15/07/26
Ricks Grass & Tree Care Tree Work 1,560.00 18/08/26
Mark Harrod ltd Park Goals 1,186.60 24/08/26
Start Balance £96,414.76
Receipts £ 380.00
Payments £36,864.02 (inc £25,132.28 transfer to EMR)
End Balance £59,930.74
a.) Confirm Bank Balance and Statements as at 31/08/2026
Co-operative Bank Account - Current – balance £59,930.74
Co-operative Bank Account - Ear Marked Reserve – balance £94,255.87
Co-operative Bank Account - General Reserve – balance £38,193.64
b.) Payments for approval
PKF Littlejohn, audit fees - £420 +VAT
RESOLVED to approve the bank reconciliation, agreed bank balances and statements as seen by council. Approved payments.
2609/14 Urgent Highways or Maintenance Matters.
County Councillor Chris Reeve advised he has been actively working to get the pedestrian path between Scotter and Scotton cleared. Council to support this by reporting on Fix My Street.
2609/15 Agenda next meeting – to take any items for members.
Community Policing.
2609/16 To confirm date of next meeting – 19 October 2026.
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2)).
RESOLVED to move to closed session.
2609/17 To review the tender applications received for the Maintenance Contractor position and decide any further actions.
Council reviewed the tenders received and based on experience and costs RESOLVED to appoint David Wharton as tendered for a 1 year + 1 year contract, to include a 3 month probationary period.
2609/18 To agree the terms and appointment of the Cemetery Maintenance Contract.
RESOLVED to agree up to 8 hours per week with Cutting Edge Services on a 1 year + 1 year contract.
Meeting closed 8.28pm.