2026 Meeting Minutes

Minutes of the extraordinary meeting for Scotter Parish Council held on 24 August 2026, held at Scotter Village Hall.

Parish Councillors Present: Cllr Paul Boulton (Chair), Cllr Brian Gilchrist, Cllr Karen Ward, Cllr Michaela Woods, Cllr John Fardell.

Parish Councillors Absent: 3
Vacant Seats: 2
Quorum: 4

In attendance:  K Mathieson.

Public Participation – None

Cllr P Boulton (Chair) opened the meeting at 7.01pm

2608/1    Apologies for Absence.
None

2608/2 To receive dispensations or declarations of interest under the Localism Act 2011.
    None.

2608/3 To acknowledge receipt of the current maintenance contractor’s notice.  To review the current contract and discuss if any changes are required, agree new contract details and agree time scales for advertising and appointment.
    Council discussed the role and how the duties had increase considerably over the last few years as the Parish Council have invested in community improvements and assets.
    RESOLVED to split the current contract into separate contracts.  Cemetery contract to be as per all the previous duties for the cemetery but up to 8 hours per week as required.  Contract to be offered to existing contractor as first refusal, clerk given delegated authority to negotiate the agreed terms.  Village person contract to remain all the same duties and hours but excluding any cemetery work. This contract to be publicly advertised with a deadline date for tenders received on 18/09/26.
    RESOLVED for clerk to investigate if it is feasible for the planters to be managed by volunteers from next season.

Meeting closed 7.31pm.