June 2021 Agenda
You are hereby summoned to attend the Parish Council meeting of Scotter Parish Council on 21 June 2021 at 7.00pm in The Eau Community Centre. The meeting with consider the items set out below.
Members of the public are welcome to attend however if you wish to make a statement or raise a question at the meeting, they should contact the clerk on clerk@scotterpc.onmicrosoft.com prior to the meeting.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 20 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.
Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted. A person may not orally report or comment about a meeting as it takes place if he is present during the meeting of the parish council or it’s committees but otherwise may:
- Film, photograph or make an audio recording of the meeting.
- Use any other means for enabling persons not present to see or hear proceedings at a meeting of the parish council as it takes place or later.
- Report of comment on proceedings in writing during or after a meeting or orally report a comment after the meeting.
However, anyone wishing to do so must speak to the clerk prior to the meeting.
Any person who may find it difficult to access the meeting through disability is asked to advise the clerk at least 24 hours before the meeting so that every effort be made to provide assess.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 16 June 2021
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Agenda
1 Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2 Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors
3 Declarations of interest Members to declare any interest they may have sin agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
4 Approval of Full Parish Council Meeting minutes held on 17th May 2021
5 District Councillors Report
6 Chairs Report
7 Clerks Report
8 Sub Groups, Community Clubs and Associations Items for Update or Discussion
a) Village Hall
b) Scotter Forward
c) Speed Watch
d) Sports Clubs
e) Eau Centre and Scotter Library
f) Playing Fields Committee
9 Flooding Update
10 To discuss and plan and strategy for earmarking the Parish Councils savings fund
11 To consider options for waste removal at Scotterthorpe Allotments and approve purchase water tap and combination lock
12 To discuss plans for a Parish Council community event
13 To discuss maintenance for cemetery trees
14 Review the internal audit report and approve action plan
15 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/05/2021 – 31/05/2021
Receipts Date Reason Amount
Allotments 07/05/2021 Lawson, Worth, Simmonite £40.00
Northern Power 12/05/2021 Wayleave £34.60
Allotments 12/05/2021 Brown, Gilchrist, Wilkes, Shipman £50.00
Sam Jacob Memorials 26/05/2021 Memorial Permit £80.00
Total Income £204.60
Payments Date Reason Amount
Microsoft 04/05/2021 Monthly subscription £18.12
S Smith & Co Accountant 05/05/2021 Payroll & P60 £30.00
Zoom License 10/05/2021 Monthly subscription £14.39
Wave 14/05/2021 Water £6.14
Nest 14/05/2021 Pension Contributions £64.00
West Lindsey 18/05/2021 Non Domestic Rates £186.58
SWMPFA 20/05/2021 Muga Electric £15.44
S Smith & Co Accountant 20/05/2021 Payroll Inv £15.00
LALC 20/05/2021 Training Course Burials £54.00
G Worth 20/05/2021 £540.00
Wave 20/05/2021 Water, duplicate payment, account credited £6.14
Helping Hands 21/05/2021 Grass Cutting £900.00
HMRC 24/05/2021 Month 1 £249.83
Giff Gaff 27/05/2021 Line Rental £10.00
K Mathieson 28/05/2021 Wages £1,244.12
Total Expenditure £3,353.76
Account Start Balance £63,898.68
Payments £3,353.76
Receipts £204.60
End Balance £60,749.52
b.) Confirm Bank Balance and Statements seen by council as at 31/05/2021
Co-operative Bank Account No 61038985 – balance £60,749.52
Co-operative Bank Account No 61797792 – balance £128,177.05
Co-operative Bank Account No 61797404 – balance £5,185.52
c.) Payments for approval
DDM invoices for Constable tender and lease = £390
Cutting Edge invoice for clearing Constable Land = £450
Clerk Expenses, Plants = £40
16 Correspondence or Items for noting
Letter from Savills advising they will be starting a tree survey in Parson Field.
17 Correspondence or Items for action / discussion
a) Email received from Scotter Forward. Permission requested to hold the annual duck race and request to see if the parish council will include the event on their insurance.
b) Offer from Pete Langford to maintain parish council websites via LALC
c) Email from resident regarding snowberry bush on corner of Kirton Road and Riverside.
d) Request from grass cutting contractor to address hedging on Gainsborough Road.
18 Urgent Highways or Maintenance Matters
19 Agenda next meeting – to take any items for members
20 To Confirm Date of Next Meeting – 19 July 2021
Confidential Matters
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))
21 To review Clerks Hours and approve Cilca.