January 2021 Agenda (19th)
Meeting of Scotter Parish Council on 19th January 2021 at 7pm via Zoom
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Members of the public are welcome to attend however if you wish to make a statement or raise a question at the meeting, they should contact the Clerk on clerk@scotterpc.onmicrosoft.com
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 20 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Agenda
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
1. Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2. Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors
3. Declarations of interest Members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
4. Approval of minutes from the following meetings
a) Pre budget meeting held on 7th December 2020
b) Full Parish Council Meeting minutes held on 7th December 2020
c) Extraordinary meeting held on 5th January 2021
5. District Councillors Report
6. Chairs Report
7. Clerks Report
8. Correspondence
a) Letter 07/12/2020 from Savills. On behalf of Lincoln Diocesan Trust. A contractor has been appointed to undertake the work following a previous tree survey at Parson’s Field. Work will be continuing till the end of January 2021. For information purposes – No action required.
b) Email from a resident dated 3rd December 2020. Copy forwarded to all councillors. Requesting consideration for a new walking path route following the river Eau between Scotter and Scotton.
9. To agree the request from Beverly Oliver to use Parson’s Field for Forrest School purposes.
10. To approve Financial Regulation.
11. To approve the annual budget for 2021-2022 and the precept request to West Lindsey
District Council of £67640.13
12. To agree to join the East Riding Pension Fund and continue pension contributions for the clerk
as per the employment negotiations.
13. Planning for Comment
New Application – 142209 2 Storey rear extension at Proudlea Farm, Main Street, Scotterthorpe
DN21 3JL
Planning | West Lindsey District Council
14. Planning for Noting
New Application – 142090, To erect 3 new bungalows, Land adj to 12-14 High Street, Scotter DN21 3TW. Deadline date for comments of 5th January 2021 therefore to be noted.
Planning | West Lindsey District Council
New Application – 142012, To erect 2 new dwellings. Land at 26 Gainsborough Road, Scotter, DN21 3UB. Deadline date for comments of 29th December 2020 therefore to be noted.
Planning | West Lindsey District Council
Application 141856 – Single storey front extension, 1 Highfield Cottage, Kirton Road, Scotter, DN213JA. Planning permission granted
Planning | West Lindsey District Council
15. Finance update and payments
To note payments and receipts from 30th November 2020 to 29th December 2020
No Income was received for this period.
| Payments | Date | Chq | Ref/Inv | Reason | Amount |
|---|---|---|---|---|---|
| J Troop | 11/12/20 | TB | 1836 & 1825 | Grass Cutting Contract | £1655.00 |
| G Worth | 11/12/20 | TB | 10 & 11 | Village Person Contract | £204.00 |
| C Moore | 11/12/20 | TB | CT5012 | IT Services | £275.00 |
| SLCC | 11/12/20 | TB | Membership | £173.00 | |
| N Woffindin | 29/12/20 | TB | NWS | £273.50 | |
| LCC | 29/12/20 | TB | 10114593 | Speed Watch Licence | £40.00 |
| SLC Book Shop | 29/12/20 | TB | ORD507466 | Arnold Baker Book Purchase | £123.80 |
| Wave | 29/12/20 | TB | 8235908 | £24.41 | |
| Wave | 29/12/20 | TB | 8236670 | £11.85 | |
| Total Expenditure | £2780.56 |
To approve bank reconciliation
To agree bank balances as at 29th December 2020
Co-operative Bank Account No 61038985 – balance £29,072.21
Co-operative Bank Account No 61797792 – balance £71,166.20
Co-operative Bank Account No 61797404 – balance £5,185.52
14. Payments to approve
| Payments | Date | Chq | Ref/Inv | Reason | Amount |
|---|---|---|---|---|---|
| S Smith & Co Accountants | 13/01/21 | 17666 | Set up 1st Month's Payroll | £75.00 | |
| Clerk Expenses | 13/01/21 | Reimbursement | £56.20 | ||
| G Worth | 13/01/21 | 12 & 13 | Villge Person Contract | £564.00 | |
| Scotter Juniors FC | 13/01/21 | Various | Grass Cutting/Maintenance | £1791.96 |
| Date | Amount | Description |
|---|---|---|
| 17/11/20 | £1.95 | Recorded delivery |
| 02/12/20 | £14.00 | Xmas tree lights (Tesco) |
| 20/12/20 | £2.00 | Lever arch file (Wilko) |
| 20/12/20 | £3.00 | Paper A4 (Wilko) |
| 28/12/20 | £18.12 | Microsoft Licence |
| 05/01/21 | £1.29 | Large env stamp |
| 05/01/21 | £15.84 | 24 2nd class stamps |
| Total | £56.20 |
15. To receive an update on the current banking arrangements and decide on moving all accounts to Unity Trust Bank.
16. To retrospectively agree Councillor Bali Kaila to represent the parish council at the SWMPFC meetings.
17. To receive copies of plans and quotes for the proposed renovations of the children’s play park area by SWMPFC and to approve the grant payment of £10,000 as previously agreed grant.
18. To receive an update on the Speed Watch Scheme from Brian Gilchrist and consider the purchase of electronic signage.
19. To agree the renewal of the rental lease with Northern Powergrid for the substation at Scotter Cemetery, for a one off payment of £1500 and then a peppercorn rent thereafter.
20. Agenda next meeting – to take any items for members.
21. To Confirm Date of Next Meeting.