May 2021 Agenda including Annual Parish Council Meeting
You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 17th May 2021 at the Eau Community Centre, Scotter at 7pm. The meeting with consider the items set out below.
Members of the public are welcome to attend however if you wish to make a statement or raise a question at the meeting, they should contact the Clerk on clerk@scotterpc.onmicrosoft.com prior to the meeting. Before the monthly meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed. A full covid risk assessment has been conducted for this meeting to be able to take place. Full instructions will be given upon entry and please remember to bring a mask.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.
Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted. A person may not orally report or comment about a meeting as it takes place if he is present during the meeting of the parish council or it’s committees but otherwise may:
- Film, photograph or make an audio recording of the meeting.
- Use any other means for enabling persons not present to see or hear proceedings at a meeting of the parish council as it takes place or later.
- Report of comment on proceedings in writing during or after a meeting or orally report a comment after the meeting.
However, anyone wishing to do so must speak to the clerk prior to the meeting. Any person who may find it difficult to access the meeting through disability is asked to advise the clerk at least 24 hours before the meeting so that every effort be made to provide assess.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 11th May 2021
Annual Parish Council Meeting Agenda
1 Election of the Chairperson for the year commencing May 2021
2 Election of the Vice Chair for the year commencing May 2021
3 Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
4 Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors.
5 Declarations of interest Members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
All council members are to consider if their Declaration of Interest form requires updating.
6 Appointments to Parish Council
a) Flooding Working Group
b) Planning Committee
c) Community Emergency and Emergency Plan Working Group
d) Play Area Inspections
e) Parson Field Inspection
f) Speed Watch Working Group
7 Appointments to Outside Bodies
a) Village Hall
b) Scotter War Memorial & Playing Fields Committee
c) Scotter Forward
d) Eau Centre
e) Sporting Groups
f) Neighbourhood Watch
8 Annual Financial Review
As Standing Orders and Financial Regulation have been reviewed in the last 3 months they will be considered current and not requiring a review.
a) Review Asset register
b) Agree pre-approved payments list
c) Confirm approved cheque signatories.
9 To approve meeting dates for the forthcoming year
May Monthly Meeting Agenda
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
1 Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2 Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors
3 Declarations of interest Members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
4 To Approve of Full Parish Council Meeting minutes held on 19th April 2021
5 District & County Councillors Report
6 Chairs Report
7 Clerks Report
8 To Receive Planning for Noting
a) Planning Application 142582 – Land rear of The Rookery, 5no new bungalows
Decision - Planning refused
West Lindsey Planning Application 142582 - Decision
9 To Receive Planning for Consideration and Comment
a) Planning Application 142786 – 4 Bellbutts View, Scotter, DN21 3UX
Erect building at rear for storage of vehicle
West Lindsey New Planning Application - 142786
b) Planning Application 142845 - 8 Riverside, Scotter, DN21 3UG
Demolish existing garage and erect new with area above for storage
West Lindsey New Planning Application - 142845
c) Planning Application 142833 – 7 Lindholme, Scotter, Dn21 3UR
First floor extension including balcony and other alterations and erect summer house
West Lindsey New Planning Application - 142833
d) Planning Application 142767 – Land rear 53 & 55 Gainsborough Road, Scotter, DN21 3RU
Proposed new access
West Lindsey New Planning Application - 142762
e) Planning Application 142773 – 2 Edgar Close, Scotter, DN21 3HD
Remove conservatory and erect single storey extention
West Lindsey New Planning Application - 142773
f) Planning Application 142948 – 5 Colins Walk, Scotter, DN21 3SR
Erect rear conservatory and raised terrace
West Lindsey New Planning Application - 142948
g) Reserved Matters Application 142961 – Land Adj to 15 Gainsborough Road, Scotter, DN21 3RL
reserved matters to erect 1no. dwelling, considering access, appearance, landscaping, layout and scale, following outline permission 138286 granted 17 October 2018.
West Lindsey Reserved Matters Application - 142961
10 To discuss future plans for Parson’s Field and consider the options of renewing the lease and/or making a purchase bid.
11 To Receive Correspondence for Noting and/or Action
a) Letter from Hetts Solicitors, New lease agreement with Northern Power Grid, sub station site at Scotter Cemetery received which requires signing by the chair and clerk with an independent witness. This has already been actioned and returned.
b) HMRC Valuation Office – Request for information – Scotter Cemetery
Form to complete and return with in 56 days of receipt.
c) Email regarding Lincolnshire Environment Awards – previously circulated to council for information purposes.
d) Email form Beverley Oliver regarding anti-social behaviour during forest school in Parson Field – previously circulated to council for information purposes.
e) Email from Scotter Primary School regarding overhanging trees in Parson’s Field
f) Email from Richard Gravestock requesting purchase of land at the The Rookery
g) Request from Jane Huddleston to provide a bench at Riverside.
12 To receive an update on flooding matters
13 To open sealed bids for the rental of Constable Land and approve the successful bid.
14 a) To review and approve the Annual Internal Audit Report for 2020/21
b) To complete and sign Section 1 of the Annual Governance Statement
c) To review, agree and sign Section 2 od the Annual Governance Statement
15 Finance update and payments
a.) To confirm Receipts and payments up to 30/04/2021
Allotment Fee 16/04/2021 Various £70.00
Allotment Fee 20/04/2021 Various £80.00
Allotment Fee 20/04/2021 Barsby £20.00
Allotment Fee 20/04/2021 Lywood £10.00
C Bradley & Sons 22/04/2021 2021-2104 Traviss £350.00
Samuel Jacobs Mem 22/04/2021 Fee Fillingham & Colleran £160.00
Allotment Fee 27/04/2021 Evans £10.00
Allotment Fee 28/04/2021 Hinch £10.00
Total Income £710.00
G Worth 21/04/2021 £760.34
HMRC 22/04/2021 £228.32
Helping Hand 22/04/2021 £956.00
Scun Water Man Board 22/04/2021 £6.82
LALC 22/04/2021 £783.40
HMRC 22/04/2021 £252.32
Scotter Bowls Club 22/04/2021 £1,000.00
Giff Gaff 27/04/2021 £10.00
Scotter Pre School 28/04/2021 £570.00
Eau Community Centre 28/04/2021 £1,000.00
K Mathieson 29/04/2021 £1,244.12
Total Expenditure £6,811.32
b.) Confirm Bank Balance and bank reconciliation to the bank statements seen by council
Co-operative Bank Account No 61038985 – balance £63,898.68
Co-operative Bank Account No 61797792 – balance £128117.05
Co-operative Bank Account No 61797404 – balance £5,185.52
c.) Payments to approve
Brian Gilchrist Expenses, £13.70
Paul Wood Expenses, £4.80
Purchase of flowers for planters within budget parameters
Perspex and paint for cemetery notice board, £30.00
Lalc Training invoice – Clerk Burials Training, £54.00
SWMPFC, Muga Electric, £15.44
16 Urgent matters not appearing elsewhere on the agenda
17 Agenda next meeting – to take any items for members
18 To Confirm Date of Next Meeting – 21st June 2021 at 7pm
Kyela Mathieson
Clerk & RFO