July 2021 Agenda
You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 21 June 2021 at 7.00pm at Scotter Village Hall. The meeting with consider the items set out below.
Members of the public are welcome to attend however if you wish to make a statement or raise a question at the meeting, they should contact the clerk on clerk@scotterpc.onmicrosoft.com prior to the meeting.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 20 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.
Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted. A person may not orally report or comment about a meeting as it takes place if he is present during the meeting of the parish council or it’s committees but otherwise may:
- Film, photograph or make an audio recording of the meeting.
- Use any other means for enabling persons not present to see or hear proceedings at a meeting of the parish council as it takes place or later.
- Report of comment on proceedings in writing during or after a meeting or orally report a comment after the meeting.
However, anyone wishing to do so must speak to the clerk prior to the meeting.
Any person who may find it difficult to access the meeting through disability is asked to advise the clerk at least 24 hours before the meeting so that every effort be made to provide assess.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 14 July 2021
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Agenda
1 Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2 Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors
3 Declarations of interest Members to declare any interest they may have sin agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
4 Approval as a true record the Full Parish Council Meeting minutes held on 21 June 2021
5 District Councillors Report
6 Chairs Report
7 Clerks Report and update on matters from the last meeting.
8 Sub Groups, Community Clubs and Associations Items for Update or Discussion
a) Village Hall
b) Scotter Forward
c) Speed Watch
d) Sports Clubs
e) Eau Centre and Scotter Library
f) Playing Fields Committee
9 Correspondence or Items for noting
a) Letter received via email from ACC Chris Davison regarding Neighbourhood Policing. Circulated 24/06/2021
b) Email from WLDC – Guidance for parish councils with existing Neighbourhood Plans Circulated 29/06/2021
10 Correspondence or Items for action / discussion
a) Email from resident requesting permission to hold a hand fasting ceremony on riverside.
b) Email from Beverley Oliver, due to issues with anti social behaviour she will be closing forest school in Parson’s Field.
c) Letter received from resident regarding dogs not being allowed at the cemetery.
d) Email from resident of Revill Close regarding cemetery trees.
e) Email from resident regarding land noted on the Neighbourhood Plan, Open Space POS13, requesting information if there are any future plans for the area.
f) Email from Scotton Parish Council requesting information on how we set up our Speedwatch campaign
g) Email from Central Lincolnshire Local Plan Team, invite to review and submit comments.
h) Email from resident regarding lack of signage at the Zebra Crossings on Gainsborough Road
11 Flooding Update
12 To discuss and plan and strategy for earmarking the Parish Councils savings fund
13 To receive an update on the Open Air Cinema Event
14 To elect a Personnel Committee
15 To review an adopt the following policies
a) Parish Council Equal Opportunities Policy
b) Disciplinary Policy
c) Grievance Policy
16 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/06/2021 – 31/06/2021
Receipts Date Inv Reason Amount
J Mitchell 02/06/2021 Constable Rent £780.50
J Proud 08/06/2021 Allotment fee £10.00
Foster 10/06/2021 Allotment Fee £10.00
Northern Electric 10/06/2021 Wayleave £10.70
J Waller 11/06/2021 Allotment Fee £10.00
C Bradley & Sons 18/06/2021 2021/1606/4 Ashes Interment - Brian Winsor £150.00
C Bradley & Sons 18/06/2021 2021/1606/2 Ashes Interment - Leslie Wood £75.00
Co-op 22/06/2021 2021/1606 Full Interment - Eric Hall £250.00
Total Income £1,296.20
Payments Date Reason Amount
Microsoft 01/06/202 Monthly Subscription £18.12
P Wood 01/06/2021 Expenses £59.80
Amazon 02/06/2021 Ink £35.87
B&Q 03/06/2021 Paint & Batteries £27.87
Silica Lodge 09/06/2021 Plants £31.88
Zoom 10/06/2021 Monthly Subscription £14.39
HMRC 14/06/2021 Month 2 £249.83
B K Brookes 14/06/2021 Internal Audit Fee £500.00
Brian Gilchrist 14/06/2021 Expenses - Speed Watch £13.70
Nest 14/06/2021 Pension £64.00
Silica Lodge 15/06/2021 Plants £30.93
Argos 16/06/2021 Printer £124.99
S Smith & Co Accountants 17/06/2021 Payroll £15.00
Wave 17/06/2021 Cemetery Water £19.07
Wave 17/06/2021 Allotment Water £12.02
Helping Hands 17/06/2021 Grass Cutting £1,042.50
Post Office 18/06/2021 Stamps £10.20
Listers Timber 24/06/2021 Fencing for Riverside £314.42
Listers Timber 25/06/2021 Fencing for Riverside £48.67
Giff gaff 28/06/2021 Line Rental £10.00
G Worth 28/06/2021 20,21,22 £900.00
DDM 29/06/2021 Tender & License - Constable £390.00
Cutting Edge 29/06/2021 Work at Constable £450.00
K Mathieson 29/06/2021 £1,231.38
Amazon 30/06/2021 Sign for Clay Lane £11.68
Amazon 30/06/2021 Signage for Riverside Fence £14.36
Total Expenditure £5,640.68
b.) Confirm Bank Balance and Statements seen by council as at 31/06/2021
Co-operative Bank Account No 61038985 – balance £56,405.04
Co-operative Bank Account No 61797792 – balance £128,177.05
Co-operative Bank Account No 61797404 – balance £5,186.31
c.) Payments for approval
Outstanding election fees from May 2019 - £238.88
J B Rural, Cemetery Work - £2130.00
EAU Community Centre, Hall Hire - £46.00
P Wood, Expenses Notice Board Lock – £8.94
Richard Chappell Farm Contractor, Hedge Cutting at Constable & Fertilizer – £150.00
17 Urgent Highways or Maintenance Matters
18 Agenda next meeting – to take any items for members
19 To Confirm Date of Next Meeting – 20 September 2021