February 2021 Agenda
Meeting of Scotter Parish Council on 15 February 2021 at 7pm via Zoom
Topic: Scotter Parish Council Meeting
Time: Feb 15, 2021 07:00 PM London
Launch Meeting - Zoom
Meeting ID: 842 1519 7150
Passcode: 905416
Members of the public are welcome to attend however if you wish to make a statement or raise a question at the meeting, they should contact clerk@scotterpc.onmicrosoft.com and the information will be passed to the Clerk.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.
Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.
The time will be restricted to 20 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability);
Crime and Disorder, Health & Safety and Human Rights.
Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted. A person may not orally report or comment about a meeting as it takes place if he is present during the meeting of the parish council or it’s committees but otherwise may:
- Film, photograph or make an audio recording of the meeting.
- Use any other means for enabling persons not present to see or hear proceedings at a meeting of the parish council as it takes place or later.
- Report of comment on proceedings in writing during or after a meeting or orally report a comment after the meeting.
However, anyone wishing to do so must speak to the clerk prior to the meeting.
Any person who may find it difficult to access the meeting through disability is asked to advise the clerk at least 24 hours before the meeting so that every effort be made to provide assess.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 9 February 2021
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Agenda
1. Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting.
Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded.
Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2. Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors
3. Declarations of Interest Members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities.
(Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
4. Approval of Full Parish Council Meeting minutes held on 19th January 2021 and accept as a true record
5. Vote to accept a new councillor by co-option
6. District Councillors Report
7. Chairs Report
8. Clerks Report
9. Flooding Update
10. Review and Adopt Parish Council Standing Orders
11. Review and Adopt Parish Council Code of Conduct
12. Received and accept the external audit report for 2019/2020 from PKF Littlejohn
13. Planning for Consideration and Comment
a) New Application 142359
Planning application for first floor rear extension. 6, Ash Grove, Scotter, Gainsborough, Lincolnshire, DN21 3UU
Planning | West Lindsey District Council (west-lindsey.gov.uk)
b) New Application 142260
Planning application for removal of existing garage and erect new garage. Melrose 6 High Street West Scotter Gainsborough DN21 3UP
Planning | West Lindsey District Council (west-lindsey.gov.uk)
14. Planning for Noting
Planning Application 142012 – Decision granted – Time limit and conditions
Outline planning permission to erect 2no. dwellings with access to be considered and not reserved for subsequent applications. Land at 26 Gainsborough Road, Scotter, Gainsborough, DN21 3UB
Planning | West Lindsey District Council (west-lindsey.gov.uk)
15. Finance update and payments
a.) To note income and expenditure.
b.) Confirm bank reconciliation, account balances and statements seen by council
Co-operative Bank Account No 61038985 – balance £31,904.46
Co-operative Bank Account No 61797792 – balance £71,166.20
Co-operative Bank Account No 61797404 – balance £5,185.52
c.) To agree accounts for payments
SWMPFC Invoice 62 Muga Electrics from 05/03/20 to 31/12/20 £254.74
HMRC PAYE from 06/01/21 to 05/02/21 £173.92
16. Correspondence or Items for noting
Letter – Lives Community First Responders Newsletter
Letter – The Pensions Regulator re: automatic enrolment duties.
17. Discuss options for new grave spaces at Scotter Cemetery. To decide if the concrete plinths are to be extended for an approximate cost of £2,000
18. Review the responses from residents of Southcliffe Road in consideration of the sale of land on Southcliffe Road at the rear of Gainsborough Road.
19. Receive email confirmation from Hetts Solicitors confirming the payment of £37,000 has been received in respect of The Rookery section 106 and consider advice to pursue legal action for lost interest.
20. Agenda next meeting – to take any items for members
21. To Confirm Date of Next Meeting – 15 March 2021
Kyela Mathieson
Clerk - Scotter Parish Council