September 2021 Agenda
You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on Tuesday 21 September 2021 at 7.00pm at Scotter Village Hall. The meeting with consider the items set out below.
Members of the public are welcome to attend however if you wish to make a statement or raise a question at the meeting, they should contact the clerk on clerk@scotterpc.onmicrosoft.com prior to the meeting.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.
Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted. A person may not orally report or comment about a meeting as it takes place if he is present during the meeting of the parish council or it’s committees but otherwise may:
- Film, photograph or make an audio recording of the meeting.
- Use any other means for enabling persons not present to see or hear proceedings at a meeting of the parish council as it takes place or later.
- Report of comment on proceedings in writing during or after a meeting or orally report a comment after the meeting.
However, anyone wishing to do so must speak to the clerk prior to the meeting.
Any person who may find it difficult to access the meeting through disability is asked to advise the clerk at least 24 hours before the meeting so that every effort be made to provide assess.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 14 September 2021
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Agenda
1 Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2 Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors
3 Declarations of interest Members to declare any interest they may have sin agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
4 Approval as a true record the Full Parish Council Meeting minutes held on 19 July 2021
5 District Councillors Report – To receive an update on outstanding matters.
6 Chairs Report
7 Clerks Report and update on matters from the last meeting.
8 Sub Groups, Community Clubs and Associations Items for Update or Discussion
a) Village Hall
b) Scotter Forward
c) Speed Watch
d) Sports Clubs
e) Eau Centre and Scotter Library
f) Playing Fields Committee
9 Correspondence or Items for noting
a) Lincolnshire County Council – Public Transport Service, Bus Links
b) Scunthorpe & Gainsborough Water Management Board Election Notice 2021
c) LALC Annual Conference and AGM Invite
d) Public Rights of Way grass cutting schedule
10 Correspondence or Items for action / discussion
a) Telephone contact, concerns raised by resident regarding parking on Church Lane.
b) Email from resident asking if the Parish Council would consider putting up a fence between the cemetery and 104 High Street.
c) Email from Paul Howitt-Cowan re Kirton Household Waste Site
11 Flooding Update
12 Review of recent planning comments made by Scotter Parish Council Planning Committee
13 To receive and update of Scotterthorpe Allotments
14 To review Open Air Cinema Event
15 To review website support and maintenance offer from LALC
16 To discuss the offer received from Co-op to provide a community notice board
17 To discuss and resolve financial responsibility for the MUGA at the playing field
18 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/07/2021 – 31/07/2021
Receipts Date Reason Amount
Co-op Funeral Care 01/07/2021 Add Inscription - Cooper £25.00
C Bradley & Sons 01/07/2021 Lowis EROB & Interment £350.00
Allotment Fee 08/07/2021 Shipperbottom 20 & 21 Fees £40.00
Total Income £415.00
Payments Date Reason Amount
Info Commissioners Office 01/07/2021 Annual Fee £40.00
K Mathieson 01/07/2021 Expenses - Plants £40.00
Microsoft 02/07/2021 Monthly Subscription £18.12
Zoom 12/07/2021 Monthly Subscription £14.39
S Smith & Co Accountants 13/07/2021 Pension set up & Payrole £75.00
HMRC 13/07/2021 Month 3 £244.42
G Worth 13/07/2021 Inv 23,24,25 £732.00
LCC Pension 13/07/2021 £407.79
Wilko 14/07/2021 Office supplies & Grass Seed £23.00
Helping Hands 27/07/2021 Inv 1863, 1873 £1,959.50
P Wood 27/07/2021 Expenses £8.94
Eau Community Centre 27/07/2021 Hall Hire £46.00
Giff Gaff 27/07/2021 Line Rental £10.00
J B Rural 28/07/2021 Cemetery Work £2,130.00
WLDC 28/07/2021 Election fees May 2019 £238.88
R Chappell 28/07/2021 Hedging & Fertiliser - Constable £150.00
Microsoft 29/07/2021 Monthly Subscription £18.12
K Mathieson 29/07/2021 Bacs £1,035.28
Total Expenditure £7,191.44
Account Start Balance £56,405.04
Payments £7,191.44
Receipts £415.00
End Balance £49,628.60 b.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/08/2021 – 31/08/2021
Receipts Date Reason Amount
J Byers 10/08/2021 Cemetery £200.00
HMRC 18/08/2021 VAT Rebate £1,325.11
C Bradley & Sons 19/08/2021 Winsor - CR Interment £150.00
C Bradley & Sons 19/08/2021 Brix - Interment £500.00
H Blaydes 23/08/2021 Allotment Fee £10.00
Total Income £2,185.11
Payments Date Reason Amount
P Dand 02/08/2021 Waste removal at Allotments £450.00
Eudaimonia 02/08/2021 Cinema £720.00
Amazon 02/08/2021 Weed Killer £26.32
Scotter Memorial 02/08/2021 Muga Electric £39.14
Zoom 10/08/2021 Monthly Subscription £14.39
Argos 17/08/2021 Laminator Pouches £9.99
Post Office 17/08/2021 Stamps £15.84
Curry's 17/08/2021 Laminator £19.99
S Smith & Co Accountants 17/08/2021 Payrole £15.00
HMRC 17/08/2021 Month 4 £105.52
Graham Worth 17/08/2021 Inv 26,27 £720.00
Giff Gaff 27/08/2021 Line Rental £10.00
Staff 31/08/2021 Inc Pension £1,356.57
Total Expenditure £3,502.76
Account Start Balance £49,628.60
Payments £3,502.76
Receipts £2,185.11
End Balance £48,310.95
c.) Confirm Bank Balance and Statements seen by council as at 31/08/2021
Co-operative Bank Account No 61038985 – balance £48,310.95
Co-operative Bank Account No 61797792 – balance £128,177.05
Co-operative Bank Account No 61797404 – balance £5,186.31
d.) Payments for approval
ICO Annual Membership - £40.00 Retrospective approval, paid with clerks delegated powers
SWMPFC Muga Electric - £39.14 Retrospective approval, paid with clerks delegated powers
Amazon, Weedkiller - £26.32 Retrospective approval, paid with clerks delegated powers
Eudaimonia - £720.00 Retrospective approval, paid with clerks delegated powers
Argos, laminator pouches- £9.99 Retrospective approval, paid with clerks delegated powers
Curry’s laminator - £19.99 Retrospective approval, paid with clerks delegated powers
Scotter Village Hall, Office rent to 30/09/2021 - £1020
Scotter War Memorial Playing Field, playing field hire for cinema event - £100
Travel Expenses – Clerk, Emergency planning training, Lincoln – 58 miles @ £0.45 per mile = £26.10
19 Urgent Highways or Maintenance Matters
20 Agenda next meeting – to take any items for members
21 To Confirm Date of Next Meeting – 20 September 2021
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))
Confidential Matters
22 To receive update from Lincolnshire Assurance