2021 Parish Council Meeting Agendas

You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 20 December 2021 at 7.00pm at Scotter Village Hall.   The meeting with consider the items set out below.

You are required to wear a mask at all times whilst attending the meeting.

Members of the public are welcome to attend however if you wish to make a statement or raise a question at the meeting, they should contact the clerk on clerk@scotterpc.onmicrosoft.com prior to the meeting.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted.  A person may not orally report or comment about a meeting as it takes place if he is present during the meeting of the parish council or it’s committees but otherwise may:

- Film, photograph or make an audio recording of the meeting.

- Use any other means for enabling persons not present to see or hear proceedings at a meeting of the parish council as it takes place or later.

- Report of comment on proceedings in writing during or after a meeting or orally report a comment after the meeting.

However, anyone wishing to do so must speak to the clerk prior to the meeting.  

Any person who may find it difficult to access the meeting through disability is asked to advise the clerk at least 24 hours before the meeting so that every effort be made to provide assess.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 15 December 2021

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1 Acceptance Of Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2 Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors

3 Declarations of interest Members to declare any interest they may have sin agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)

4 To approve as a true record the Full Parish Council Meeting minutes held on 15 November 2021 and sign accordingly

5 District Councillors & County Councillors Report

7 Clerks Report and update on previous matters – As attached and published.

8 Sub Groups, Community Clubs and Associations Items for Update or Discussion

a) Village Hall 

b) Scotter Forward

c) Speed Watch

d) Sports Clubs

e) Eau Centre and Scotter Library

f) Playing Fields Committee

9 Publication and Correspondence Items for noting

a) Weekly Lalc newsletters – forwarded to all members by email when received

b) Clerk Magazine – December & January 2022 issues, retained in the Clerks office for anyone wanted to read or borrow.

c) Email from Nev Brown, WLDC advice for new members on how to use a Neighbourhood Plan – Circulated 01/12/21

d) Email – Adrian Selby chair of West Lindsey Safety Advisory Group advising they are able to offer strategic advice when organising any local events. Email shared with Scotter Forward.

10 Correspondence Items for action / discussion

a) Email – LCC Highways, requesting confirmation we wish to continue to be included in the Parish Agreement for grass cutting and advices that due to a new mapping system they have found they have previously under paid their contributions by £255.39

b) Email  - LCC Highways, Parish Agreement Grass Cutting contribution 2021/22 purchase order in the sum of £1600.94 

c) Letter – Eau Center response from previous meetings discussion on parking.

d) Email – NHS Lincolnshire Public Consultation

11 Flooding Update

a) Email from Carl Warmby, Environment Agency, 07/12/21 advising of flood protocols 

b) Email from Jade Harrison, Environment Agency, 09/12/21 update on planned and scheduled works for River Eau

12 Review the quotations received and appoint the grass cutting contractor for the next 2 years

13 To appoint the internal auditor for the end of financial year 2021/22

14 To review for comment the following planning applications received from WLDC

a) Planning Application 142973 - Land off, Astley Crescent, Scotter, Gainsborough, DN21 3SL

Planning application for 2no. dwellings with associated detached garages being variation of condition 5 of planning permission 140625 granted 14 April 2020 - Amended drawings

 WLDC Planning Application 142973

b) Planning Application 143996 - 9, Kirton Road, Scotter, Gainsborough, Lincolnshire, DN21 3SW

Planning application for single storey side and rear extension being variation of condition 2 of planning permission 142763 granted 19 May 2021 - amend roof to flat roof.

WLDC Planning Application 143996

c) Planning Application 144002 - Land to rear of, 11 & 13 High Street, Scotter, DN21 3TN

Outline planning application to erect 3no. detached dwellings with access to be considered and not reserved for subsequent application.

WLDC Planning Application 144002

d) Planning Application 144123 - 3 Forestry Cottages, Susworth Road, Scotter, Gainsborough, DN21 3JN

Planning application to erect 2 storey side extension 

WLDC Planning Application 144123

e) Planning Application 144062 - Land West of North Moor Road, Scotter, Gainsborough, DN21 3HTPlanning application to erect 11no. dwellings.

WLDC Planning Application 144062

15 To review and consider the revised grant application from Scotter War Memorial Playing Field Association

16 To review and adopt guidance information as per the Model Publication Scheme (ICO)

17 To review the ROSPA park inspection report and the actions required

18 Councillors to report back on their findings regarding football in The Granary Park and parking on the grass at Elizabeth Close Park

19 To discuss options for specific councillor email addresses

20 To receive an update on the cemetery driveway and trees

21 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/011/2021 – 30/11/2022

Account Start Balance £43,622.38 

Payments £11,970.81 

Receipts £1,235.00 

End Balance £32,886.57 

b.) Confirm Bank Balance and Statements seen by council as at 30/11/2021

Co-operative Bank Account No 61038985 – balance £32,886.57

Co-operative Bank Account No 61797792 – balance £128,196.94 earmarked

Co-operative Bank Account No 61797404 – balance £7,492.14 emergency running cost reserve

c.) Payments for approval

ROSPA Park Inspection - £726.00

Martin Lindley/Cutting Edge - £500.00

22 Urgent Highways or Maintenance Matters 

Telephone call from a resident raising concerns over parking on Scotton Road outside the Village Hall

23 Agenda next meeting – to take any items for members 

24        To Confirm Date of Next Meeting – 17 January 2022