2022 Parish Council Meeting Agendas

You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 17th October 2022 at 7.00pm at Scotter Village Hall.   The meeting with consider the items set out below.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 12 October 2022

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1 Acceptance Of Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.  

3 To approve as a true record the Full Parish Council Meeting minutes held on 26 September 2022 and sign accordingly

4 Chairs Report

5 Clerks Report and update on matters from the last meeting

6 Sub Groups, Community Clubs and Associations Items for Update or Discussion

a) Village Hall 

b) Scotter Forward 

c) Speed Watch

October report circulated by email 10/10/2022

d) Sports Clubs

e) Eau Centre and Scotter Library

f) Playing Fields Committee

7 Correspondence Items for noting

LALC News – circulated by email 28/09/2022

LALC News – circulated by email 04/10/2022

LALC News – circulated by email 11/10/2022

LALC – Free training for civility and councillor safety – email circulated 12/10/2022

8 Correspondence – Items for discussion or action

Archer survey results received from Lincolnshire County Council – Circulated 10/10/2022

9 Flooding Update

10 Planning for consideration and comment

Planning Application 145513 – Land adjacent to Scotter Village Hall, Scotton Road, Scotter, Gainsborough, Lincolnshire, DN21 3SB 

Planning application to erect preschool building with external space and associated modifications to existing car park.

WLDC Planning Application 145513

Planning Application 145624 - Land to north east of, Granary Fold, Scotter, Gainsborough, DN21 3RH

Planning application to vary condition 7 of planning permission 145309granted 21 September 2022, obscure glazed window added to ensuite on north elevation.

WDLC Planning Application 145624

11 To receive an update on Gainsborough Road Zebra Crossing 

Email response received from County Councillor Clio Perraton-Williams circulated 05/10/2022

12 To receive an update on the war memorial

13 To review and agree the insurance renewal due on 23/10/2022

14 To receive the Section 3 conclusion of audit from PKF Littlejohn for the financial year of 2021/22 

15 To review 2 quotes for the work required to update the electricity supply for the Christmas tree lights

16 To review rental fees in preparation for 2023/24 budget setting

a) Cemetery Allotments

b) Scotterthorpe Allotments

c) Cemetery Fees

d) Constable Land

e) Goosemoor Land

17 To consider a direct debit agreement for HMRC payments.

18 To receive the 6 month budget review

19 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/09/2022 – 30/09/2022

Account Start Balance £56,807.15 

Payments £5,871.92 

Receipts £170.00 

End Balance £51,105.23 

b.) Confirm Bank Balance and Statements as at 30/09/2022

Co-operative Bank Account No 61038985 – balance £51,105.23

Co-operative Bank Account No 61797792 – balance £138,373.95 Ear marked reserves

Co-operative Bank Account No 61797404 – balance £14,807.85 General Reserves

c.) Payments for approval

Village hall office rental 3 months to September 2022 - £325

Eudaimonia, cinema hire - £720

WLDC annual maintenance for Susworth defibrillator - £100

Trent Valley Electrical, MUGA lights change to LED - £1941.12 

PKF Littlejohn, audit fees - £360

John Espin Signs, Muga sign - £54.14

Elan City, new speed cameras - £5400 retrospective approval

20 Urgent Highways or Maintenance Matters 

21 Agenda next meeting – to take any items from members 

22        To Confirm Date of Next Meeting – 21 November 2022 

In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))

Confidential Matters

23 To receive an update on Southcliffe Road