2022 Parish Council Meeting Agendas

You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 18 July 2022 at 7.00pm at Scotter Village Hall.   The meeting with consider the items set out below.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 13 July 2022

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1 Acceptance Of Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.  

3 To approve as a true record the Full Parish Council Meeting minutes held on 20 June 2022 and sign accordingly

4 Chairs Report

5 Clerks Report and update on matters from the last meeting

6 Sub Groups, Community Clubs and Associations Items for Update or Discussion

a) Village Hall 

b) Scotter Forward 

c) Speed Watch

d) Sports Clubs

e) Eau Centre and Scotter Library

f) Playing Fields Committee

7 Correspondence Items for noting

LALC News – circulated by email 15/06/2022

LALC News – circulated by email 22/06/2022

Email from Nev Brown – WLDC, advising the incorrect location of Elizabeth Close Park on the Neighbourhood Plan has been corrected – Circulated 27/06/2022

LCC Minerals & Waste Local Plan – Issues and Options Consultation Letter – Circulated 28/06/2022

WLDC Business E-Brief – Circulated 07/07/2022

8 Flooding Update

Email from Carl Warmby - Environment Agency, update of survey findings – Circulated 04/07/2022

9 Planning for consideration and comment

Planning Application 145041 - Land off, Scotter Road, Scotton, Gainsborough, Lincolnshire, DN21 3QU Planning application for change the use of part of an arable field into a wildlife and private fishing pond.

West Lindsey Planning Application 145041

10 To receive an update on Gainsborough Road Zebra Crossing 

11 To consider a request from Scotter Junior Football Club to have their broken flood lights changed at the same time as the contractor is working on the MUGA lights

12 To consider making an Emergency Plan

13 To review Standing Orders

14 To receive an update on Southcliffe Road 

Email from developer – circulated 02/07/2022

Wayleave agreement from Northern Power Grid – circulated 12/07/2022

15 To consider solicitors advice for court proceedings for the lost of interest on The Rookery S106 money

16 To review Goosemoor Land 

17 Scotter Cemetery

a) To receive and consider requests from members of the public to allow memorial headstones fitted in the cemetery which straddle 2 grave spaces

b) Memorial Headstone Testing 

18 To receive an update on the cemetery allotments

19 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/06/2022 – 31/06/2022

Account Start Balance £88,482.57 

Payments £18,428.97 

Receipts £1,291.20 

End Balance £71,344.80 

b.) Confirm Bank Balance and Statements as at 31/06/2022

Co-operative Bank Account No 61038985 – balance £71,344.80

Co-operative Bank Account No 61797792 – balance £138,218.56 Ear marked reserves

Co-operative Bank Account No 61797404 – balance £7,493.35 General Reserves

c.) Payments for approval

LALC CiLCA Training Course - £300.00

Clerks travelling cost for attending CiLCA Training - £67.50

Key Cutting for susworth notice board - £9.98 paid with clerks delegated powers, retrospective approval

20 Urgent Highways or Maintenance Matters 

21 Agenda next meeting – to take any items from members 

22        To Confirm Date of Next Meeting – 19 September 2022 

In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))

Confidential Matters

23 To receive an update following a meeting with Corporate Services WLDC

Email from Emma Foy – Director of Corporate Services WLDC, circulated 06/07/2022