2022 Parish Council Meeting Agendas

You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 21 March 2022 at 7.00pm at Scotter Village Hall.   The meeting with consider the items set out below.

Members of the public are welcome to attend however if you wish to make a statement or raise a question at the meeting, they should contact the clerk on clerk@scotter-pc.gov.uk prior to the meeting.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted.  A person may not orally report or comment about a meeting as it takes place if he is present during the meeting of the parish council or it’s committees but otherwise may:
-    Film, photograph or make an audio recording of the meeting.
-    Use any other means for enabling persons not present to see or hear proceedings at a meeting of the parish council as it takes place or later.
-    Report of comment on proceedings in writing during or after a meeting or orally report a comment after the meeting.
However, anyone wishing to do so must speak to the clerk prior to the meeting.  

Any person who may find it difficult to access the meeting through disability is asked to advise the clerk at least 24 hours before the meeting so that every effort be made to provide assess.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).    
Date of issue 16 March 2022
         
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1    Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2    Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors
3    Declarations of interest Members to declare any interest they may have sin agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
4    To approve as a true record the Full Parish Council Meeting minutes held on 21 February 2022 and sign accordingly
5    District Councillors & County Councillors Report
6    Chairs Report
7    Clerks Report and update on matters from the last meeting
8    Sub Groups, Community Clubs and Associations Items for Update or Discussion
a)    Village Hall 
b)    Scotter Forward
c)    Speed Watch
d)    Sports Clubs
e)    Eau Centre and Scotter Library
f)    Playing Fields Committee
9    Correspondence Items for noting
    Lalc News - circulated by email 28/02/2022
    Lalc News - circulated by email 09/03/2022
    Lalc News – circulated by email 16/03/2022
    WLDC Meeting Agenda – circulated by email 07/03/2022
    WLDC Parish News – Circulated by email 02/03/2022
    NALC National Salary Award for 2021/22 – circulated by email 07/03/2022

10    Correspondence Items for action / discussion
    LCC renewal of Parish Agreement Scheme for Grass Cutting - circulated 08/03/2022
11    Flooding Update
    Email from EA regarding advising new survey taking place – circulated 14/03/2022
12    Planning for consideration and comment
    a) Planning Application 144385 – Scotterfield Farm, Kirton Road, Scotter, Gainsborough, Lincolnshire, DN21 3JA
    Planning application for replacement roofing, installation of external insulation with rendering, creation of garden room to rear elevation, and erection of detached double garage.
    WLDC Planning Application 144385

    b) Planning Application 144434 - Cote House Bungalow, Susworth Road, Susworth, Gainsborough, DN17 3AT 
    Planning application for roof lift to create rooms within the loft space including extensions and other alterations.
    WLDC Planning Application 144434

    c) Planning Application 144482 - 10, High Street, Scotter, Gainsborough, Lincolnshire, DN21 3TW
    Planning application for timber fence to part of northern boundary
    WLDC Planning Application 144482

    d) Planning Application 144454 - The Old Mill, Gainsborough Road, Scotter, Gainsborough, Lincolnshire, DN21 3RS
    Listed building consent for replacement windows
    WLDC Planning Application 144454

13    Update on Gainsborough Road Zebra Crossing
    Email received on 22/02/22 from Sir Edward Leigh received advising he had written to County Councillor Perraton-Willams and she be in touch directly.
    Email received on 28/02/22 from County Councillor Perraton-Williams circulated 28/02/2022
    Email received 15/03/2022 from County Councillor Perraton-Williams circulated 15/03/2022
14    To consider adopting the WLDC Code of Conduct as per email received and circulated on 03/02/2022
15    To review details from the land registry search of The Green and road leading to the church to the side of The Manor
16    To receive an update on Parson’s Field
17    To review applicants for the Village Grounds Person Contract.        
18    Finance update and payments
a.)    Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/02/2022 – 28/02/2022

Account Start Balance £28,899.65 

Payments £3,263.19 

Receipts £1,580.00 

End Balance £27,216.46 

b.)    Confirm Bank Balance and Statements seen by council as at 28/02/2022
Co-operative Bank Account No 61038985 – balance £27,216.46
Co-operative Bank Account No 61797792 – balance £128,196.94
Co-operative Bank Account No 61797404 – balance £7,492.14

c.)    Payments for approval
None

19    Urgent Highways or Maintenance Matters 
20    Agenda next meeting – to take any items for members 
21        To Confirm Date of Next Meeting – 25 April 2022

Confidential Matters
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies Admission to Meetings) Act 1960 Sec 1 (2))
22    To agree and approve the Employer Discretions Policies for the Local Government Pension Fund
23    To consider the increase in national pay scale (NJC) for the financial year 2021/22 and approve back pay.