2022 Parish Council Meeting Agendas

Dear

You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 19 December 2022 at 7.00pm at Scotter Village Hall.   The meeting with consider the items set out below.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 14 December 2022

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1 Acceptance Of Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.  

3 To approve as a true record the Full Parish Council Meeting minutes held on 21 November 2022 and sign accordingly

4 Chairs Report

5 Clerks Report and update on matters from the last meeting

6 Sub Groups, Community Clubs and Associations Items for Update or Discussion

a) Village Hall 

b) Scotter Forward - Email received requesting permission to use The Green for the Classic Car Event next year on 7th June 2023

c) Speed Watch

d) Sports Clubs

e) Eau Centre and Scotter Library

f) Playing Fields Committee

7 Correspondence Items for noting

LALC News – Circulated by email 29/11/22

LALC News – Circulated by email 12/12/22

West Yorkshire Pension Fund contributions agreement for the next 3 years – Circulated 13/12/22

8 Flooding Update

a) To discuss writing to the Environment Agency to formally ask for support and permission to carry out maintenance work on the River Eau. 

b) To discuss writing to Scunthorpe and Gainsborough Internal Drainage Board to ask if they would use their expertise and support Scotter Parish Council with carrying out any works approved.

9 To consider adoption of

a) Statement of Internal Controls

b) Volunteer Policy

c) Child Protection and Vulnerable Adults Policy

10 To appoint the internal auditor for the end of the financial year (2022/23) review  

11 To review allotment rental fees at both allotment sites, receive an update and consider actions required following a recent inspection.  To consider the Clerk attending allotment training in March at a cost of £25.00

12 To review and consider the budget options for the 2023/24 financial year and agree the precept request

13 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/11/2022 – 30/11/2022

No income for this period.

Account Start Balance £38,834.48 

Payments £4,041.22 

Receipts £-   

End Balance £34,793.26 

b.) Confirm Bank Balance and Statements as at 30/11/2022

Co-operative Bank Account No 61038985 – balance £34,793.26

Co-operative Bank Account No 61797792 – balance £138,373.95 Ear marked reserves

Co-operative Bank Account No 61797404 – balance £14,807.85 General Reserves

c.) Payments for approval

Scotter Village Hall, office rental 13wks up to 31/12/22 - £325

R J Coleman, Christmas tree electricity supply as per quote - £1,479.11 inc VAT

14 Urgent Highways or Maintenance Matters 

15 Agenda next meeting – to take any items from members 

16 To Confirm Date of Next Meeting – 16 January 2022 

In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))

Confidential Matters

17 To discuss land agent options for Goosemoor Land

18 To consider the response from Solicitors for Southcliffe Road

Circulated by email 24/11/22