September 2022 Meeting Agenda
Dear Councillor
You are hereby summoned to attend the Parish Council meeting of Scotter Parish Council on 26 September 2022 at 7.00pm at Scotter Village Hall. The meeting with consider the items set out below.
Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council. Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting. The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.
Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).
Date of issue 21 September 2022
Public Question Time
This section is not part of the formal meeting of the council and minutes will not be produced.
Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100
Agenda
1 Acceptance Of Apologies for Absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.
3 To approve as a true record the Full Parish Council Meeting minutes held on 18 July 2022 and sign accordingly
4 Chairs Report
5 Clerks Report and update on matters from the last meeting
6 Sub Groups, Community Clubs and Associations Items for Update or Discussion
a) Village Hall
b) Scotter Forward
Email received advising they would like to hand over responsibility of the defibrillators to the Parish Council once they have been maintained and the training has been completed
c) Speed Watch
d) Sports Clubs
e) Eau Centre and Scotter Library
f) Playing Fields Committee
Email received regarding the PFC 60th Anniversary, they are planning celebrations on 16th October requesting if the Parish Council would consider holding an open cinema event
7 Correspondence Items for noting
LALC News – circulated by email 18/07/2022
LALC News – circulated by email 01/08/2022
LALC News – circulated by email 04/08/2022
LALC News – circulated by email 30/08/2022
LALC News – circulated by email 07/09/2022
NK TalkPlanning – Submission of Local Plan to Secretary of State for examination – Circulated by email 01/08/2022
WLDC News – Circulated by email – 01/08/2022
LCC County Views Survey – Circulated by email 02/08/2022
Lincolnshire Good Home Alliance Project – Circ 02/08/2022
WLDC Parish News 12th Edition – Circulated by email 03/08/2022
LCC Town & Parish Council Update – Circulated by email 04/08/2022
WLDC Parish News – circulated by email 30/08/2022
SAAA opt out communication – circulated by email 17/08/2022
Lincs Reservoir Project Team x3 – circulated by email 17/08/2022, 14/09/2022 & 21/09/2022
8 Correspondence for discussion
Email received 20/09/2022 from Chair of SWMPFA requesting representation at a meeting on 29th September 2022 at 3.30pm in the village hall, to discuss how village groups can work together to benefit the community.
9 Flooding Update
Email from Carl Wharmby received – circulated 21/09/2022
10 Planning for consideration and comment
Planning Application 145222 – Land west of 19 Waggoners Close, Scotter, Gainsborough, DN21 3RJ
Application for change of use of open grass land to domestic garden land
Due to deadline, objection already submitted based on loss of amenity for residents
WLDC Planning Application 145222
Planning Application 145309 – Land to North East of Granary Fold, Scotter, Gainsborough, DN21 3RH
Variation of condition 7 of planning application 143713 granted 07/03/2022, amended plan confirming boundary and house position
WLDC Planning Application 145309
Planning Application 145337 – 1 St Peters Grove, Scotter Gainsborough, DN21 3SN
Conversion of garage with single storey extension to front
WLDC Planning Application 145337
11 To discuss remedial work required at the war memorial.
12 To receive a report following the annual bench inspection and discuss/agree the remedial work required.
13 Chafer Grubs on The Green - To discuss and decided on a course of action
14 Policies for review or adoption
a) Data Protection Policy for adoption, including appendix A List of Documents for Retention or Disposal and councillor check sheet to be completed
b) Retention Policy for adoption
c) Privacy Policy for adoption
d) Equality, Diversity and Inclusion Policy for adoption – replacing existing Equal Opportunities Policy
e) Standing Orders for review
15 To review the risk assessment for the MUGA and discuss purchase of a sign.
16 To receive an update on the water supply for Scotterthorpe Allotments
17 To receive an update on Gainsborough Road Zebra Crossing
Email response received from County Councillor Clio Perraton-Williams circulated 01/08/2022
18 To discuss and consider forming a WhatsApp group for councillors and clerk
19 Finance update and payments
a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/07/2022 – 31/07/2022
|
Date |
Receipts |
Reason |
Amount |
|
01/07/2022 |
Parish resident |
EROB -Grave Space BF42 |
£200.00 |
|
01/07/2022 |
Parish resident |
EROB - Grave Space Z15 |
£200.00 |
|
06/07/2022 |
Lincs Coop |
EROB & Interment - Grave Space Z14 |
£350.00 |
|
06/07/2022 |
HMRC |
VAT Refund 01/07/21 - 31/05/2022 |
£1,674.02 |
|
08/07/2022 |
Parish Resident |
EROB - Grave Space BB59 |
£200.00 |
|
|
|
Total Income |
£2,624.02 |
|
Date |
Payments |
Reason |
Amount |
|
01/07/2022 |
Microsoft |
Monthly Subscription |
£18.12 |
|
06/07/2022 |
Helping Hands |
Grass Cutting |
£2,784.00 |
|
06/07/2022 |
G Worth |
|
£900.00 |
|
11/07/2022 |
Scotter Pre-School |
Approved Grant |
£346.14 |
|
11/07/2022 |
Internal Transfer |
Internal transfer to general reserves |
£7,300.00 |
|
12/07/2022 |
S R Brown |
Removal of mud from Cemetery |
£480.00 |
|
12/07/2022 |
HMRC |
|
£77.65 |
|
14/07/2022 |
Tesco |
Paper, Pouches |
£9.00 |
|
18/07/2022 |
Susworth Notice Board |
3 years peppercorn rent |
£3.00 |
|
18/07/2022 |
Lincolnshire CC Pension |
|
£333.68 |
|
20/07/2022 |
HP Instant Ink |
Printing Subscription |
£4.49 |
|
27/07/2022 |
Giff Gaff |
Mobile Phone |
£10.00 |
|
|
Payments |
Total Expenditure |
£12,266.08 |
Account Start Balance £71,344.80
Payments £12,266.08
Receipts £2,624.02
End Balance £61,702.74
b.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/08/2022 – 31/08/2022
|
Date |
Receipts |
Reason |
Amount |
|
02/08/2022 |
Retford Memorials |
Mem permit - Cooper V5 |
£80.00 |
|
|
Receipts |
Total Income |
£80.00 |
|
Date |
Payments |
Reason |
Amount |
|
01/08/2022 |
Amazon |
Signs for Cemetery |
£17.30 |
|
01/08/2022 |
Microsoft |
Monthly Subscription |
£18.12 |
|
03/08/2022 |
K Mathieson |
|
£1,078.48 |
|
03/08/2022 |
G Worth |
Grounds Person Hours |
£975.00 |
|
03/08/2022 |
S Smith & Co Accountants |
Payrole |
£15.00 |
|
17/08/2022 |
Toolchimp |
Padlocks for new SID's |
£31.47 |
|
20/08/2022 |
HMRC |
Month 4 |
£47.64 |
|
20/08/2022 |
S Smith & Co Accountants |
Payrole |
£15.00 |
|
20/08/2022 |
Lincolnshire CC |
|
£333.68 |
|
21/08/2022 |
HP Instant Ink |
Monthly subscription |
£4.49 |
|
22/07/2022 |
K Mathieson |
Travel Expenses |
£67.50 |
|
30/08/2022 |
G Worth |
|
£949.63 |
|
30/08/2022 |
ROSPA Play Safety |
Annual Inspection of Parks and Muga |
£336.00 |
|
30/08/2022
|
K Mathieson |
|
£1,078.28 |
|
30/08/2022 |
Giff Gaff |
Mobile Phone |
£8.00 |
|
|
|
Total Expenditure |
£4,975.59 |
Account Start Balance £61,702.74
Payments £4,975.59
Receipts £80.00
End Balance £56,807.15
c.) Confirm Bank Balance and Statements as at 31/08/2022
Co-operative Bank Account No 61038985 – balance £56,807.15
Co-operative Bank Account No 61797792 – balance £138,218.56 Ear marked reserves
Co-operative Bank Account No 61797404 – balance £14,793.35 General Reserves
d.) Payments for approval
Reimburse Speedwatch for sign clamps - £60.98
Christmas Tree - £162.00 LGA 1972 S137
SWMPFC, Muga Electric - £0.75
20 Urgent Highways or Maintenance Matters
21 Agenda next meeting – to take any items from members
22 To Confirm Date of Next Meeting – 17 October 2022
In view of the confidential nature of the business about to be transacted it is advisable in the public interest that the press and public are excluded and they are instructed to withdraw. (The Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2))
Confidential Matters
23 To review ongoing matters for Parson’s Field and discuss advice received from Paul Fox Estate Agents
Email circulated on 30/08/2022
24 To discuss response from Director of Corporate Services at WLDC
25 To review the response from solicitors regarding Southcliffe Road
Solicitor email circulated on 30/08/2022