2022 Parish Council Meeting Agendas

You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 25 April 2022 at 7.00pm at Scotter Village Hall.   The meeting with consider the items set out below.

Members of the public are welcome to attend however if you wish to make a statement or raise a question at the meeting, they should contact the clerk on clerk@scotter-pc.gov.uk prior to the meeting.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted.  A person may not orally report or comment about a meeting as it takes place if he is present during the meeting of the parish council or it’s committees but otherwise may:

- Film, photograph or make an audio recording of the meeting.

- Use any other means for enabling persons not present to see or hear proceedings at a meeting of the parish council as it takes place or later.

- Report of comment on proceedings in writing during or after a meeting or orally report a comment after the meeting.

However, anyone wishing to do so must speak to the clerk prior to the meeting.  

Any person who may find it difficult to access the meeting through disability is asked to advise the clerk at least 24 hours before the meeting so that every effort be made to provide access.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 20 April 2022

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1 Acceptance Of Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2 Dispensations Council is asked to discuss any written dispensation the clerk may have received from councillors

3 Declarations of interest Members to declare Disclosable Pecuniary Interests, Personal or Personal and Prejudicial interest they may have in agenda items that accord with the requirements of the relevant authorities. (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)

4 To approve as a true record the Full Parish Council Meeting minutes held on 21 February 2022 and 22 March 2022 and the Personnel Committee Meeting minutes held on 21st January 2022 and sign accordingly

5 District Councillors & County Councillors Report

6 Chairs Report

7 Clerks Report and update on matters from the last meeting

8 Sub Groups, Community Clubs and Associations Items for Update or Discussion

a) Village Hall 

b) Scotter Forward

c) Speed Watch

d) Sports Clubs

e) Eau Centre and Scotter Library

f) Playing Fields Committee

9 Correspondence Items for noting

LALC News – Circulated 23/03/2022

Reply from David Coleman at LCC, complaint regarding County Councillor has been referred to Democratic Services – Circulated 23/03/2022

WLDC Notices of Meetings – Circulated 24/03/2022

LALC News – Circulated 30/03/2022

WLDC Parish News – Circulated 28/03/2022

Email from resident copying the Parish Council in on communications with WLDC regarding North Moor Road developments – Circulated 03/04/2022

Lincolnshire Resilience Forum, latest press release – circulated 04/04/2022

WLDC survey, are you prepared for emergencies – circulated 05/04/2022

LALC News – Circulated 06/04/2022

10 Correspondence Items for action / discussion

Email from resident requesting a bench at Clay Lane – Circulated 23/03/2022

Letter from Janet Cooper, invite for council to attend a civic service held to commemorate the Queens Jubilee – Circulated 28/03/2022

Email from Steve Eason-Harris, LCC Emergency Planning and Business Continuity Officer, confirming he will be attending Parish Council meeting on 20th June 2022 to give a presentation on emergency planning – Circulated 04/04/2022

11 Flooding Update

12 Planning for consideration and comment

a) Planning application 144592 – 1 Sands Lane, Scotter, DN21 3TX

Planning application for ground floor rear extension and internal alterations        

WLDC Planning Application 144592

b) Email from NK Talk Planning circulated on 19/04/2022 – review the proposed New Lincolnshire Plan, comments invited.

13 Update on Gainsborough Road Zebra Crossing

14 To consider adopting the WLDC Code of Conduct as per email received and circulated on 03/02/2022

15 To consider the offer made by the owner of The Green to gift it to the Parish Council for the village

16 To receive an update on Parson’s Field

a) DDM quote for valuation

b) Information from WLDC regarding protecting open spaces

c) Meeting arranged for with Steve Vessey to review and advise on maintenance costs.

17 To consider renewing the MUGA lights and sharing the cost of the fitting with Tennis Club

18 To review the Cemetery Policy – circulated 28/03/2022

19 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/03/2022 – 31/03/2022

Account Start Balance £27,216.46 

Payments £3,662.15 

Receipts £10.00 

End Balance £23,564.31 

b.) Confirm Bank Balance and Statements as at 31/03/2022

Co-operative Bank Account No 61038985 – balance £23,564.31

Co-operative Bank Account No 61797792 – balance £128,196.94

Co-operative Bank Account No 61797404 – balance £7,492.14

c.) Payments for approval

Lincoln Diocesan Trust – Parson Rental 1 year owing £11.00

Unipart Dorman, Service of SID - £319.87

20 To review and agree annual accounts for the financial year 2021/22 and asset register

21 Urgent Highways or Maintenance Matters 

22 Agenda next meeting – to take any items from members 

23        To Confirm Date of Next Meeting – 16 May 2022 and decide the date of the Annual Parish Council Meeting