2022 Parish Council Meeting Agendas

You are hereby invited to attend the Parish Council meeting of Scotter Parish Council on 20th June 2022 at 7.00pm at Scotter Village Hall.   The meeting with consider the items set out below.

Before the meeting there will be a public session to enable the people of Scotter, Susworth and Scotterthorpe to ask questions of and make comments, regarding the Parish Council.  Questions not answered in this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  The time will be restricted to 15 minutes maximum unless the council proposes a motion to extend this time and it is agreed and passed.

Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health & Safety and Human Rights.

Kyela Mathieson Clerk to the Parish Council and Responsible Finance Officer (RFO).

Date of issue 15th June 2022

Public Question Time

This section is not part of the formal meeting of the council and minutes will not be produced.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100

Agenda

1 Acceptance Of Apologies for Absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

2 To receive declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously declared on the members register of interest and any written requests for dispensations.  

3 To approve as a true record the Full Parish Council Meeting minutes held on 21 February 2022 and 22 March 2022 and the Personnel Committee Meeting minutes held on 21st January 2022 and sign accordingly

4 Chairs Report

5 Clerks Report and update on matters from the last meeting

6 Sub Groups, Community Clubs and Associations Items for Update or Discussion

a) Village Hall 

b) Scotter Forward - To receive feed back on Classic Car event

c) Speed Watch

d) Sports Clubs

e) Eau Centre and Scotter Library

f) Playing Fields Committee

7 Correspondence Items for noting

LALC News – circulated by email 18/05/2022

LALC News – circulated by email 18/05/2022

Email from resident requesting information of previous investigation – circulated by email 23/05/2022 and Clerk already replied.

LALC News – circulated by email 06/06/2022

8 Correspondence Items for action / discussion

a) LALC Networking Day – Circulated by email 23/05/2022, to consider if any members like to attend

b) North Lincolnshire Local Plan, open for consultation – circulated by email 31/05/2022

c) Volunteer hours available, email from County Councillor Perraton-Williams – circulated 09/06/2022

9 Flooding Update

10 Planning for consideration and comment

Planning Application 144907 -3 Brigg Road, Scotter, Gainsborough, Lincolnshire, DN21 3HX 

Planning application for two storey extension to existing office to form additional office space and warehousing, including change of use of agricultural land to industrial to be used in conjunction with the adjacent business - resubmission of 144277

West Lindsey Planning Application 144907

11 To receive an update on Gainsborough Road Zebra Crossing 

12 To review the balance carried over for the financial period of 2021/22 and consider the following

a) Moving £10,000 to general reserves account for the allocation of Scotter Junior Football Club Grant

b) Consider increasing general reserves

c) Consider Village Hall Grant Application – circulated by email 06/06/2022

13 Annual review of Personnel Committee

14 To receive an update on Southcliffe Road and consider further action

Email from County Councillor Perraton-Williams, circulated on 18/05/2022

15 To consider court proceedings for the lost of interest on The Rookery S106 money

16 To consider the quotes received for replacement of MUGA lights and upgrade to LED lighting – Quotes circulated 14/06/2022

17 Scotter Cemetery

a)To review the Cemetery Policy and consider the amendments outlined – circulated by email 01/06/2022

b) To ratify the quote of £400 to remove the dirt heap.  

18 Internal Audit and Annual Governance 

a) To receive, review and approve the internal audit report for the end of financial year 2021-22

b) To complete and sign Section 1 of the Annual Governance Statement

c) To review, agree and sign Section 2 of the Annual Governance Statement

19 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/05/2022 – 31/05/2022

Account Start Balance £92,696.58 

Payments £5,708.61 

Receipts £1,494.60 

End Balance £88,482.57 

b.) Confirm Bank Balance and Statements as at 31/05/2022

Co-operative Bank Account No 61038985 – balance £88,482.57

Co-operative Bank Account No 61797792 – balance £128,218.56

Co-operative Bank Account No 61797404 – balance £7,493.35

c.) Payments for approval

Hilltop Tree Services - £360

Greenstripe –  Lawn mower wheel £14.20 

Village Hall – Office rental 3 months to 30/06/22 £325

WLDC - Installation of Dog Poo bins at Clay Lane £228 to be deducted from Community Infrastructure Levy balance

B K Brooks – Internal Audit Fee £350

Retrospective approval – Paid with Clerk delegated powers

O Foster – Jubilee Refund £166.33

S E Foster – Jubilee Refund £79.26

20 Urgent Highways or Maintenance Matters 

21 Agenda next meeting – to take any items from members 

22        To Confirm Date of Next Meeting – 18 July 2022