2023 Minutes of Meeting

Minutes of the meeting for Scotter Parish Council held on 20 November 2023, held at Scotter Village Hall.

Parish Councillors Present: Cllr Paul Boulton, Cllr Ian Thomas, Cllr Will Palmer-Powell

Parish Councillors Absent: 7

In attendance:  K Mathieson – Clerk, 6 Members of Public, 

Public Participation

Chair of the Playing Field Association advised they are liaising with various village groups to investigate a joint grant from WLDC.

Preschool fundraising is ongoing and they are now at quote stage.

The Community Forum Group are looking into a parish plan event day to showcase what has been achieved by the parish plan in the last 10 years with the intention to then update it.

District Cllr Lesley Rollings advised she has been working with Scunthorpe and Gainsborough Water Management Board to investigate work that is needed down stream of Scotter on the River Eau.  The recent flooding shows this work is required and they want to support the residents of Scotter and the Parish Council to make progress with maintenance of the river.  Support was offered to help the Parish Council revisit the Emergency Plan.  Speeding was mentioned in a recent meeting she has with the Police and was advised speeding was not a priority.

Scotter Forward have set 5th June as a provisional date for the Classic Car Event and Community Forum have set a provisional date of 13th July for a Summer Fayre.

Cllr Paul Boulton (Vice Chair) opened the meeting at 7.29pm

2311/1 Apologies for Absence.

Cllr Hunter, Cllr Kaila, Cllr Johns, Cllr Watson, Cllr Ward, Cllr Green

Apologies noted.

2311/2  To receive dispensations or declarations of interest under the Localism Act 2011.

No declarations of interest received and no dispensations given.

2311/3 To approve as a true record the Full Parish Council Meeting minutes held on 16th October 2023 and sign accordingly.

Resolved to accept the minutes as a true record and duly signed by the Chair of the meeting.

2311/4 Clerks Report and update on matters from the last meeting.

Granary Fold tidy up is complete.  KCom have advised they will investigate the reinstatement of Riverside and rectify the inadequate reinstatement.  The trees on the corner of Gravel Pit and Messingham Road will be delt with by the resident who put them in next Spring. 

Meeting Closed at 7.32pm and re-opended at 7.33pm to allow a member of the public to speak.

2311/5 Sub Groups, Community Clubs and Associations Items for Update or Discussion.

a) Speedwatch – SID report circulated by email on 08/11/2023

Noted

b) Village Hall – Update sent via Clerk

All the Old windows have now been replaced and the carpark will be re-lined.

c) Scotter Wheelworks Community Group – To receive and consider a grant application requesting £2,000 to support contractor quotes.

Meeting closed at 7.35pm and re-opened at 7.39pm to allow members of the public to join in discussion.

Proposed, Seconded and RESOLVED to defer as more information is required.  Clerk to contact the group and ask for copies of the 3 quotes obtained.

d) Scotter Community Forum – Meeting for Summer Fayre arrangements scheduled for 21 November 2023.  To consider a member attending.  To note receipt of the minutes from their last meeting which were circulated by email on 23/10/2023

Noted

e) Scotter Heritage Society – To consider a request to attach a QR Code to one of the surrounding posts of the War Memorial

Proposed, Seconded and RESOLVED to give permission for a QR Code to be fitted as per the specification requested.

2311/6 Correspondence Items for noting.

LALC News,  – Circulated by email on 13/11/2023

LCC Town and Parish Council Newsletter - circulated by email on 01/11/2023

NK Talk Planning – Local List of Validation Consultation – circulated by email on 14/11/2023

NK Talk Planning – Notification of adoption of Planning Obligations Supplementary Document wef 16/10 2023 – circulated by email on 13/11/2023

Resolved to note the items.

2311/7 Correspondence items for discussion and or action.

Planning Application Notification from Messingham Parish Council – PA/2023/1177

Proposed, Seconded and RESOLVED to note this information but not submit any comment.

2311/8 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.

Cllr Thomas declared an interest in this agenda item and therefore did not take part in any discussion or vote.

a) Planning Application – 147452

Planning application for conversion and extension of garage into a two bedroom annexe.

5 Pinetree Avenue, Scotter, Gainsborough, Lincolnshire, DN21 3TY

This agenda item was not quorate and therefore was not discussed.

b) Planning Application – 147471

Planning application to locate 1no. metal shipping container 2.44 x 2.99 x 2.5h on concrete paving slabs next to the existing changing rooms to be used as an equipment store.

North Moor Playing Field, North Moor Road, Scotter, Gainsborough, DN21 3HT

Proposed, Seconded and RESOLVED to submit no comment.

c) Planning Application – Reconsult 144062

Planning application to erect 8no. dwellings.

Land West of North Moor Road, Scotter, Gainsborough, DN21 3HT

Meeting closed at 7.45pm and re-opened at 7.53pm to allow members of the public to join in discussion.

Proposed, Seconded and RESOLVED to object due to the application due to being outside the area designated on Scotter Neighbourhood Plan and Lincolnshire Plan.  Clerk to request that previous objections regarding flooding and drainage also be taken into consideration.  Clerk to request that this application be called in to be reviewed by planning  committee.

2311/9 Flood Group Update

No update from Parish Council.  District County Councillor Lesley Rollings gave an update in the public open session.

2311/10 To consider purchasing a new bench for Granary Fold.

Proposed, Seconded and RESOLVED to purchase new composite bench using Community Infrastructure Levy Funds.

Meeting closed at 8.02pm and re-opened at 8.04pm to allow members of the public to join in discussion.

2311/11 To investigate the church clock chiming every hour.

Proposed, Seconded and RESOLVED to not progress this matter further as it is not within the Parish Council’s remit.

2311/12 To review and agree WLDC Large Village Grant Funding Agreement. 

Proposed, Seconded and RESOLVED for Clerk to contact WLDC and investigate the possibility of including the Summer Fayre in the grant and make the appropriate arrangements.

2311/13 Finance update and payments.

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/10/2023 – 31/10/2023

b.) Confirm Bank Balance and Statements as at 31/10/2023

Co-operative Bank Account No 61038985 – balance £51,594.51

Co-operative Bank Account No 61797792 – balance £157,968.98 Ear Marked Reserves

Co-operative Bank Account No 61797404 – balance £14,980.30 General Reserves

c.) Payments for approval

S Smith & Co Accountants – HMRC Investigation Insurance Renewal, £25.00

Martin Lindley – As per contract, £286.00

Helping Hands – As per grass cutting contract & inc granary fold tidy up, £1,742.00

Proposed, Seconded and RESOLVED to approve the bank reconciliation which was duly signed by the Chair, agreed bank balances and statements as seen by council and approve payments.

d.) To approve purchase of office shredder up to the value of £100

To approve purchase of 4 bags of pea gravel for the cemetery driveway up to a value of £25

Proposed, Seconded and RESOLVED to approve purchase of an office shredder up to the value of £250 and agreed purchase of gravel as required.

2311/14 Urgent Highways or Maintenance Matters.

None

2311/15 Agenda next meeting – to take any items for members.

Budget

2311/16 To Confirm Date of Next Meeting – 18 December 2023.

Confirmed.

Meeting closed 8.29pm.