June 2023 Minutes
Minutes of the meeting for Scotter Parish Council held on 19 June 2023, held at Scotter Village Hall.
Parish Councillors Present: Cllr Kevin Watson - Chair, Cllr Paul Boulton, Cllr Dave Ward, Cllr David Green
Parish Councillors Absent: 5
In attendance: K Mathieson – Clerk, 2 Members of Public, District Councillor Lesley Rolling and District Councillor Karen Carless
Public Participation
Chair of Playing Field Committee advised they are working with the junior football club to get a plan in place for the pavilion. They are getting quotes to demolish the old tennis hut. The condition of the field if a priority and the junior football club has received a grant to tackle this. They are looking into providing more bins on the playing field.
Chair of the Village Hall advised bookings are doing well and they have a strongman event happening later in the summer. The remaining wood windows will all have been replaced by the end of the summer. Following the boiler being replaced last year the gas bill is coming down. The deeds are being looked at for updating.
District Cllr Lesley Rollings advised she attended the committee meeting for planning application 142460, whilst this was not raised at the meeting there are concerns over pedestrian connectivity for this new development and wonders if the parish council should raise this with planning.
Scunthorpe and Gainsborough Water Management Board are liaising with The EA about work downstream of Scotter and there should be an update soon.
They are looking at holding a stakeholders event with the intention of bring back sports to the area.
Chair opened the meeting at 7.22pm
2306/1 Apologies for Absence.
Cllr R Hunter, Cllr A Johns, Cllr B Kaila, Cllr I Thomas.
Resolved to accepted apologies.
2306/2 To receive dispensations or declarations of interest under the Localism Act 2011.
No declarations of interest received and no dispensations given.
2306/3 To approve as a true record the Parish Council meeting minutes held on 22 May 2023 and sign accordingly.
Resolved to accept the minutes as a true record and duly signed by the Chair.
2306/4 Clerks Report and update on matters from the last meeting.
Funding of £50,009.09 has been agreed from FCC Communities for the Rookery Park renovation.
Parson’s Field offer to purchase has been accepted this will be on next meeting agenda
WLDC Large Village Grant, verbal approval has been received for the PA System. Council need to decided a plan for applying for the rest of the available grant. Clerk to get indicative quotes for benches, flower boxes, bins and cycle racks.
2306/5 Sub Groups, Community Clubs and Associations Items for Update or Discussion.
Village Hall and Playing Fields gave an update in open session. No other updates received.
2306/6 Correspondence Items for noting.
LALC News, all editions received – Circulated by email on 08/06/2023, 12/06/2023
WLDC Parish Newsletter – Circulated by email on 07/06/2023, 08/06/2023
Response from White Swan re verge damage – circulated 24/05/2023
LCC Notification of Road Closure – Kirton Road 08/06/2023 – 23/06/2023 – Circulated 12/06/2023
LCC Notification of Road Closure – Footway between Kirton Road and Colins Walk 12/06/2023 – 14/06/2023 - Circulated 13/06/2023
Lets Talk Lincolnshire – County Views Survey circulated by email on 08/06/2023
Resolved to note the items.
2306/7 Correspondence items for discussion and or action.
Response from Police Inspector Michael Head – Circulated by email 07/06/2023
Resolved for Clerk to respond with concerns over the 101 reporting system and reiterate the lack of police presence and youth anti social behaviour increasing.
2306/8 To review and consider responses to the following planning applications and any applications that may have been received following the agenda being set.
a) Planning Application – 146648
Land at Mill Hill House, Gainsborough Road, Scotter, Gainsborough, DN21 3RU
Outline planning application to erect 1no. single storey dwelling with access to be considered and not reserved for subsequent applications.
WLDC Planning Application 146648
Resolved to submit no comment.
b) Planning Application – 146761
17, St Peters Road, Scotter, Gainsborough, Lincolnshire, DN21 3SG
Planning application for single storey front extension and garage conversion.
WLDC Planning Application 146761
Resolved to submit no comment.
c) Planning Application – 142460
Land West of North Moor Road
Application for approval of reserved matters to erect 43no. dwellings considering appearance, landscaping, layout and scale - following outline planning permission 134677 granted 19 December 2017.
WLDC Planning Application - 142460
Advice received from resident and WLDC that this application was to be reviewed at committee. Due to Clerks holidays we were unable to respond. District Councillor Rollings attended and confirmed all the Parish Councils previous comments were reviewed and taken into consideration.
No decision has been made as it was decided a site visit was required.
Resolved for clerk to contact the planning officer to request information regarding the footpath connectivity as there are concerns that residents will be expected to cross the road which would be unacceptable, especially for school children.
2306/9 To discuss promotional signage throughout the village and consider any actions.
Resolved to defer.
2306/10 To review and approve Personnel Committee Terms of Reference.
Resolved to accept.
2306/11 To review the Social Media Policy.
Resolved to amend the Approved Council Social Media section to state “Scotter News Forum can be used to share information but not engage directly with members of the public.”
2306/12 To receive an update on Scotterthorpe Allotments and consider quotes for connecting the water and further requirements for skip hire.
Resolved to approve the quote of £450 inc VAT from PDH Plumbing for the water connection. Approved for clerk to arrange another skip for the waste at the allotments.
2306/13 Internal Audit and Annual Governance and Accountability Return.
a) To receive, review and approve the internal audit report for the end of financial year 2022-23.
Resolved to approve the internal audit report and pay the internal audit invoice.
b) To complete and sign Section 1 of the Annual Governance Statement.
Chair read out all assertions and Resolved to approve and signed accordingly.
c) To review, agree and sign Section 2 of the Annual Governance Statement.
Resolved to approve and signed accordingly.
d) To approve the dates of the Exercise of Public Rights as 26/06/2023 to 04/08/2023
Resolved to approve.
2306/14 To review the balance carried over for the financial period of 2021/22 and consider the following
a) Decision required for reallocating the SJFC grant that was not claimed in the last financial year.
Resolved to reallocate the full amount to be earmarked to Parson’s Field and moved into earmarked reserves account.
b) Consider increasing general reserves or allocating to a future project.
Resolved to allocate £20,000 into earmarked reserves account and allocate to Parson’s Field.
2304/15 Finance update and payments.
a) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/05/2023 – 31/05/2023
|
Date |
Receipt |
Reason |
Amount |
|
03/05/2023 |
ICCM |
Reimburse Buffet for training |
£150.00 |
|
04/05/2023 |
Allotment Fees |
Allotment Fees |
£60.00 |
|
05/05/2023 |
Cemetery |
EROB & Interment Fee U9 |
£450.00 |
|
|
|
Total Income |
£660.00 |
|
Date |
Payment |
Reason |
Amount |
|
02/05/2023 |
Microsoft |
Monthly subscription |
£19.92 |
|
03/05/2023 |
S Smith & Co Accountants |
Pay Role |
£30.00 |
|
03/05/2023 |
SWMPFA |
MUGA Electric |
£115.41 |
|
03/05/2023 |
Three Horseshoes |
Training Buffet |
£150.00 |
|
03/05/2023 |
Lincolnshire CC Pension |
|
£382.72 |
|
03/05/2023 |
Graham Worth |
|
£900.00 |
|
03/05/2023 |
K Mathieson |
|
£1,149.08 |
|
03/05/2023 |
North Kesteven DC |
Cemetery Rates |
£238.39 |
|
18/05/2023 |
Asda |
Stamps |
£12.00 |
|
22/05/2023 |
HP Instant Ink |
Monthly subscription |
£4.49 |
|
26/05/2023 |
Silica Lodge Garden Centre |
Plants for flower boxes |
£64.93 |
|
30/05/2023 |
Giff Gaff |
Phone contract |
£8.00 |
|
31/05/2023 |
Eau Centre |
Hall Hire for Training |
£22.00 |
|
31/05/2023 |
TVES |
Repair to Muga lighting clock |
£72.00 |
|
31/05/2023 |
SWMPFA |
MUGA Electric |
£137.26 |
|
31/05/2023 |
Graham Worth |
|
£585.00 |
|
31/05/2023 |
K Mathieson |
|
£1,149.08 |
|
31/05/2023 |
Helping Hands |
Grass Cutting |
£2,088.00 |
|
|
|
Total Expenditure |
£7,128.28 |
Account Start Balance £101,590.19
Payments £7,128.28
Receipts £660.00
End Balance £95,121.91
b) Confirm Bank Balance and Statements as at 31/05/2023
Co-operative Bank Account No 61038985 – balance £95,121.91
Co-operative Bank Account No 61797792 – balance £138,996.04 Ear Marked Reserves.
Co-operative Bank Account No 61797404 – balance £14,874.42 General Reserves.
c) Payments for approval
Gainsborough Skip Hire – Scotterthorpe Allotments £250 inc Vat. Retrospective approval paid in line with budget and financial regulations.
Resolved to approve the bank reconciliation which was duly signed by the Chair, agreed bank balances and statements as seen by council and approve payments.
2306/16 Urgent Highways or Maintenance Matters.
None.
2306/17 Agenda next meeting – to take any items for members.
Items deferred from this meeting.
WLDC Large Village Grant.
Community Groups Meeting.
2306/18 To Confirm Date of Next Meeting – 17 July 2023.
Confirmed.
Confidential Matters
2304/19 To review the transfer of ownership documents for The Green approve and sign accordingly.
Resolved to accept and signed by the chair and witnessed by the clerk.
Meeting closed 8.24pm.