2023 Minutes of Meeting

Minutes of the meeting for Scotter Parish Council held on 20 February 2023, held at Scotter Village Hall.

Parish Councillors Present: Cllr Kevin Watson - Chair, Cllr Margaret Armstrong – Vice Chair, Cllr Paul Wood, Cllr Paul Boulton, Cllr Rachel Hunter, Cllr Dave Ward, Cllr Bali Kaila, Cllr Ian Thomas

Parish Councillors Absent: , Cllr Colin Wotherspoon, Cllr Alex Johns,

In attendance:  K Mathieson – Clerk, 7 members of public

Public Participation

Presentation with question and answers from Kcom regarding the forth coming installation of fibre broadband in Scotter. 

Chair of SWMPFC advised that they are having some work done to the trees behind the tennis courts.  The next ‘Come and Play Day’ is scheduled for 22 April 23.

Chair opened the meeting at 7.24pm

2302/1 Apologies for Absence

Apologies received from Cllr Johns and Cllr Wotherspoon, 

Apologies noted

2302/2  To receive dispensations or declarations of interest under the Localism Act 2011

No declarations of interest received and no dispensations given

2302/3 To approve as a true record the parish council meeting minutes held on 16 January 2023and sign accordingly

Proposed, seconded and Resolved to accept the minutes as a true record and duly signed by the Chair 

2302/4 Clerks Report and update on matters from the last meeting

Bench for Sands lane has been purchased and is in storage until it can be fitted by the grounds person.  Following a meeting with SWMPFC treasurer they are going to request a smart meter for the electric as this will give accurate readings rather than splitting an estimate bill.  The standing charge is to be spilt 3 equal ways rather than a percentage of usage.

2302/5 Sub Groups, Community Clubs and Associations Items for Update or Discussion

a) Village Hall - None

b) Scotter Forward – Cllr Ward went to the last meeting on 26/01/23 and gave an update.  Duck Race scheduled for 1st July 2023

c) Speed Watch - February report read out.  Clerk to find out from LRSP who can have access to the data collected and what happens with the data.  The group are keen to know how we can use the information to influence drivers.

d) Sports Clubs – None

e) Eau Centre and Scotter Library - None

f) Playing Fields Committee – Representation made in open public session

2302/6 Correspondence Items for noting

LALC News, all editions received – Circulated by email on 23/01/2023, 31/01/2023, 06/02/2023, 13/02/2023

Introduction from Mike Head, Neighbourhood Policing Inspector – Circulated by email 31/01/2023

KCom Community Engagement, expanding to Scotter – Circulated by email 25/01/2023

WLDC notice of meetings – circulated by email 14/02/2023

Paul Fox, update on Parson’s Field negotiations – circulated by email 02/02/2023

Resolved to note the items

2302/7 Resident email received 06/02/2023, asking for clarification of the Parish Council response to planning application 146066

Following discussion it was proposed, seconded and Resolved to make a further comment as was made on the original application that the parish council would not support an application for any property over 1 storey.

2302/8 Flooding Update

Scunthorpe & Gainsborough Water Management Board, response received and circulated 14/02/2023

Proposed, seconded and 

Resolved to ask S&GWMB to quote for work required on the central part of the river that the parish council own.

2302/9 a) Planning Application 146168 - Land at, 64, High Street, Scotter, Gainsborough, Lincolnshire, DN21 3RX.

Outline planning application to erect 1no. dwelling - access, layout and scale to be considered and not reserved for subsequent applications.

Resolved to request the same drainage conditions as the original application and request an up to date wildlife survey.

b) Planning Application 146181 - 15a Gainsborough Road, Scotter, Gainsborough, Lincolnshire, DN21 3RL.

Planning application to erect front boundary wall.

Resolved to submit no comment.

c) Planning Application 146094 - Land adjacent to East Ferry Timber, 3, Brigg Road, Scotter, Gainsborough, Lincolnshire, DN21 3HU.

Advertisement consent to display double-sided directional sign.

Resolved to object based on the size and scale of the board being excessive for a directional sign.

2302/10 To discuss updating the Parish Plan.

Clerk advised she doesn’t have capacity to take this project on and would need help.

Proposed, seconded and 

Resolved for Clerk to attend the next Scotter Community Forum meeting to discuss options for working together on this project.

2302/11 To consider plans for the coronation celebrations.

Clerk reminded council that due to deciding to keep the precept request as low as possible there is no budget for events allocated.

Proposed, seconded and 

Resolved to use the same decoration that were purchased for the jubilee to decorate Riverside.  Use facebook and website to go out to the public asking for celebration suggestions.

2302/12 To discuss improvements to the road signage outside of the primary school on Scotton Road.

Clerk to submit a formal request via county councillor for a recommend speed limit of 20mph during school mornings and afternoons with supply and fit of the appropriate signage.

2302/13 To discuss damage to the grass verges around The Green.

The damage had been witnessed by a council member who advised that it is the delivery lorries for The White Swan causing the problem.

Proposed, seconded and 

Resolved to write to The White Swan and request that the damage to all verges be rectified.

2302/14 To receive an update on the tree at The Riverside and consider further work required following an inspection.

Due to the bad condition of the tree and the risk it posed, it has already been removed by the usual parish council contractor. 

Proposed, seconded and 

Resolved to approve payment for removal of tree and agree the quote for further tree and bush trimming totalling £70.

2302/15 To consider taking responsibility for the public open green space on Rookery Meadows.

Proposed, seconded and 

Resolved to proceed and take responsibility for Rookery Meadows for £1 as per Truelove Properties offer.

2302/16 To receive an update from the Clerk on Scotterthorpe allotments. 

Quote for laying new water pipe has been received for £600 whilst the digger is on site for an additional £50 they will dig out the wire on plot 9 and clear the back ditch on plot 9 and 10.

3 dilapidated sheds have been removed and old green house made of UPVC windows, this has left more rubbish than a skipful.  Face book post was successful with 4 new tenants signed up and more on the way.

Proposed, seconded and

Resolved to approve quotes for water pipe and maintenance.  Clerk to obtain quotes for rubbish removal.

2302/17 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/01/2023 – 31/01/2023

Account Start Balance £31,282.96 

Payments £3,324.66 

Receipts £610.00 

End Balance £28,568.30 

b) Confirm Bank Balance and Statements as at 31/01/2023

Co-operative Bank Account No 61038985 – balance £28,568.30

Co-operative Bank Account No 61797792 – balance £138,373.95 Ear marked reserves

Co-operative Bank Account No 61797404 – balance £14,807.85 General Reserves

c) Payments for approval

SWMPFC – Muga Electric, £212.33

Lincolnshire County Council, speed camera post installation - £600.00

LALC, Training Scheme Renewal 23/24 - £155.00 + VAT

Hetts Solicitors, Re: Southcliffe Road - £750.00 + £6.00 disbursements + VAT

Helping Hands, Grass verge cutting and Maintenance - £1186.00

Proposed, seconded and

Resolved to approve the bank reconciliation which was duly signed by the Chair, agreed bank balances and statements as seen by council and approve payments except for Muga Electric

2302/18 Urgent Highways or Maintenance Matters 

None

2302/19 Agenda next meeting – to take any items for members 

None

2302/20 To Confirm Date of Next Meeting – 20 March 2023 

The Annual Parish Meeting will also take place on this date starting at 6.30pm.

Confirmed

Confidential Matters

2302/21 Receive update following a meeting with Will Barker and decide if to appoint him to represent the parish council on negotiations involving Goosemoor Land.

Proposed, seconded and

Resolved to appoint Will Barker

2302/22 Riverside Electricity Substation.  To discuss the lease renewal received from Northern Power.

Proposed, seconded and

Resolved for Clerk and Cllr Thomas to work together to negotiate the terms.

2302/23 To agree terms of the gifting of The Green, Scotter

Proposed, seconded and

Resolved to agree to a covenant that the Parish Council will keep The Green as a village green for the benefit of the village.

Meeting closed 8.43pm